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State Agencies Bulletin No. 1329
… Purpose To inform agencies of new earnings codes and procedures for … Summer seasonal employees (with a Pay Basis Code equal to HRY) in the State University Professional Services … with an hourly rate less than $7.39. Background Pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1329-second-phase-deficit-reduction-plan-psnu-employees-summer-seasonalState Agencies Bulletin No. 1283
… classified as investigators or detectives in the Agency Police Services Unit (APSU – BU31) Effective Date(s) … 3 Environmental Conservation Investigator 4 University Police Investigator 1 University Police Investigator 2 In … for a Clothing Allowance Payment of $400: Park Police Officer Sergeant Park Police Lieutenant Park Police Captain …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1283-2013-uniform-cleaning-and-maintenance-allowance-payment-and-clothingState Agencies Bulletin No. 1330
… payment will be made in a separate check regardless of when it is paid. The separate check will be issued with the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1330-april-2014-management-and-confidential-mc-longevity-lump-sum-llsAccounts Payable Advisory No. 36
… Subject: Fiscal Year End - Vouchers and Expense Reports Guidance: The Office … vouchers and expense reports for payment prior to fiscal year end. For specifics, please visit the Guide to Financial … Fiscal Year End Vouchers and Expense Reports …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/36-fiscal-year-end-vouchers-and-expense-reportsState Agencies Bulletin No. 682
… with information and procedures regarding the calculation of affected employees’ salaries and the processing of necessary salary corrections. Affected Employees … clarification and direction from the Governor’s Office of Employee Relations regarding eligibility and method of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/682-implementation-new-method-calculating-salaries-employees-upon-movementState Agencies Bulletin No. 683
… of recent arbitration awards. Background Increment Codes for employees represented by NYSCOPBA and Council 82 have previously used some of the same Increment Codes that apply to employees who are at different steps on the salary … Code system, employees whose base salary is below Job Rate but who are holding a longevity, needed an FIS …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/683-revision-increment-code-system-security-employeesAccounts Payable Advisory No. 31
… proper invoice with the charges separated. Please see the table below for account codes relating to commodity and …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/31-accounting-utility-paymentsAccounts Payable Advisory No. 21
… referencing a Master Contract ID on a voucher. As stated in Advisory Number 8 ( One Invoice Per Voucher – Business … load) must reference the appropriate Master Contract ID in the Master Contract ID field on the voucher. For more …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/21-master-contractsAccounts Payable Advisory No. 27
… a corresponding invoice has been received. The Guide to Financial Operations (GFO), Chapter XII, Section 5.G - … are completed. Contract payments Payment dates specified in contract; if none specified, then date(s) goods are … Contracts) Date the service begins. If period is not open, end date of current open period. Inter-agency …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/27-voucher-accounting-dateAccounts Payable Advisory No. 25
… Information Guidance: This advisory is intended to remind Business Units that confidential personal, and private … invoice number, invoice description, and comments fields of a voucher. Examples of confidential information include: … Social Security numbers; Credit/debit card numbers; Driver license numbers; Bank account numbers; Addresses for …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/25-confidential-personal-and-private-informationAccounts Payable Advisory No. 23
… XII, Section 5.K - Federally Reportable Payments Guidance: Online Business Unit OSC has identified multiple vendors whose payments from online Business Units should not have been coded as … any voucher for payments that are not subject to 1099 reporting, accounts payable staff should save the voucher, go …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/23-properly-coding-vouchers-withholdingAccounts Payable Advisory No. 37
… Subject: The Importance of Reconciling Credit Card Charges Guidance: Timely reconciliation of credit card charges helps make sure charges are appropriate and only … However, some agencies have not reconciled their credit card charges timely. In fact, some unreconciled charges date …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/37-reconciliation-credit-card-transactionsAccounts Payable Advisory No. 41
… (POs) for centralized contract purchases Reference: Guide to Financial Operations (GFO) , Chapter XI-A, Section 3 – Purchase Orders Guidance: This is to remind Business Units to use a requisition and/or purchase order with a contract ID …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/41-requisitions-and-purchase-orders-centralized-contract-purchasesState Agencies Bulletin No. 673
… Purpose To notify agencies of the new Deduction Code 533 . Affected Employees Employees in Bargaining Unit 01 … process deduction transactions using the new Deduction Code 533. Note :The vendor will submit all transactions for … Agency update access is not available for this deduction code. Questions To obtain information on enrollment and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/673-new-deduction-code-533-nyscopba-legal-access-planState Agencies Bulletin No. 610
… must provide all required Social Security or Taxpayer Identification numbers for the estate of a deceased employee, along with the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/610-new-report-check-exchange-form-oscs-bureau-state-payroll-servicesState Agencies Bulletin No. 601
… 10/26/04. Warnings and Time-outs in OSC e-Government Web Site, PayServ, PS Query and Control-D There are several … when using these applications: OSC e-Government Web Site – Authentication System The OSC e-Government … After 20 minutes of inactivity in the OSC e-Government Web site, the following screen will appear that allows users to …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/601-managing-osc-e-government-sessionsState Agencies Bulletin No. 598
… other than a regular working day (pass day). All overtime hours worked must be consecutive. For example: An employee’s regular workday/workweek schedule is 7 ½ hours per day, 37 ½ hours per week, Monday through Friday, 8:00 a.m. to 4:30 p.m. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/598-eligibility-and-processing-overtime-meal-allowances-executive-agenciesAccounts Payable Advisory No. 28
… the head of the agency certify or approve vouchers for submission to the Comptroller for audit. Other individuals …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/28-internal-controls-certificationAccounts Payable Advisory No. 43
… X and XII: Chapter Name Description of Change X.3 Vendor Registration Updates to reorder X.3 X.3.A Agency Vendor Registration New due to reordering of X.3 X.3.A Resolving Vendor Registration Issues Updates to reorder X.3 - Used to be X.3.B …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/43-gfo-updates-supplier-prompt-payment-interest-and-moreAccounts Payable Advisory No. 42
… Subject: Clarifying information for vouchers relating to the purchase of land Reference: … Operations (GFO) , Chapter XII, Section 6.B - Paying for the Purchase of Land Update: The Office of the New York State Comptroller has identified character limits for information required in the comments field of vouchers …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/42-vouchers-relating-purchase-land