Purpose:
To notify agencies of changes to the file, provide the new file layout, and testing information.
Background:
The master file is created after the confirmation of each pay cycle and contains employee information related to that specific check only. Only employees who received pay, in addition to unfilled positions, are included on the master file.
The birthdate and pension elect/term fields were added to assist agencies who may use this data in their internal systems.
Effective Dates:
Thursday, September 19, 2024
Eligibility Criteria:
Employee must have received pay on the specified check date to appear on file.
OSC Actions:
OSC has modified the Payroll Master File (NHRP501) to include the additional fields. The modification utilizes previously existing filler spaces in positions 6453 through 6461 on the file layout.
The additional fields are:
| Field Name | Type | Length | Field Begin | Field End |
|---|---|---|---|---|
| Birthdate | Date | 8 | 6453 | 6460 |
| Field Name | Type | Length | Field Begin | Field End |
|---|---|---|---|---|
| Coverage Elect | Char | 1 | 6461 | 6461 |
Interface File Layouts Impacted:
Outbound:
NHRP501 - Agency Master File
Agency Actions:
Agencies should work with their Information Technology staff to make the necessary changes to their internal systems to accept the new layout.
Testing of the new layout will occur from August 1, 2024, through August 31, 2024. Agencies wishing to test the new file layout should email the System Support Group via the Payroll System Questions mailbox during this timeframe. Please include the bulletin number in the subject line. In the body, please provide the SFTP address to send test files to, as well as which specific files are required.
Please see the attached PDF for the updated file layout
Questions:
Questions regarding this update may be directed to the System Support Group using the Payroll System Questions mailbox. Please include the bulletin number in the subject line of all emails pertaining to this bulletin.