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XI-A.1.A Separation of Duties – XI-A. Purchasing
… agency may issue a purchase order for 24 cases of 20 pound weight copier paper at a specific price. A second employee … would receive the paper, verify it is the 20 pound weight, count the number of cases received, and record the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a1a-separation-dutiesXIII.2.C Expense Report Certification – XIII. Employee Expense Reimbursement
… employee with the authority to certify that the expense report is just, true and correct and, therefore, appropriate … the Finance Office employees should not certify an expense report unless it includes sufficient, appropriate evidence to … Employees must follow these processes whether the expense report results in (i) a reimbursement to the employee, (ii) …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2c-expense-report-certificationVillage of Westbury – Purchasing, Claims Audit and Information Technology (2013M-301)
… 30, 2012. Background The Village of Westbury is located in the Town of North Hempstead, Nassau County. The Village is … Ensure that all Village employees who are involved in the procurement process are aware of and comply with the … gain access. Locate physical components of the IT system in an adequately ventilated or climate-controlled area that …
https://www.osc.ny.gov/local-government/audits/village/2014/01/24/village-westbury-purchasing-claims-audit-and-information-technology-2013m-301X.1 Overview – X. Guide to Vendor/Customer Management
… chapter is to provide the procedures and guidance that Business Units need to register vendors and customers with New York State. VENDOR … and reliable information on all vendors registered to do business with New York State. The Office of the State … chapter is to provide the procedures and guidance that Business Units need to register vendors and customers with …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x1-overviewIX.6.F Agency Draw Procedures – IX. Federal Grants
… loan authority has been granted which allows the use of state funds for federal program spending with the … manner. It is essential that state agencies understand the impact that disbursements have on the State’s checking … The state not only loses out on the opportunity to earn interest on those funds, but those funds are not available to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6f-agency-draw-proceduresIX.5.A Billing for Non-Onboarding Agencies – IX. Federal Grants
… PCBU Use the Commitment Control Module in SFS to budget for Federal Grant Projects Split costs manually on source transactions against an award for Federal and State share if applicable, but are required … will get collected into the Project Costing module. For OSC cash managed projects the Contract that the Project …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5a-billing-non-onboarding-agenciesVillage of Lyndonville – Leave Time Benefits and Information Technology (2012M-259)
… technology (IT) policies and procedures were adequate for the period June 1, 2007, through November 7, 2012. … which is comprised of four elected Trustees and an elected Mayor. Budget appropriations for the general, water and sewer funds in the 2012-13 fiscal …
https://www.osc.ny.gov/local-government/audits/village/2013/03/08/village-lyndonville-leave-time-benefits-and-information-technology-2012m-259Town of Florida – Town Clerk Operations (2012M-215)
… Key Findings We found that at least $19,107 of taxpayer funds were missing from 2010 through 2012. We also … had concerns that a family member was gaining access to taxpayer funds and removing them from her possession. Because … in a cash receipts journal itemizing the payment date, taxpayer property, taxes paid, and any interest and penalties …
https://www.osc.ny.gov/local-government/audits/town/2013/02/01/town-florida-town-clerk-operations-2012m-215Village of Oxford – Justice Court Operations (2013M-219)
… errors and irregularities, from adjudicating traffic tickets to recording, collection and deposit and in reporting to the Justice Court Fund (JCF) and the Department … to the JCF. Over 903 tickets with outstanding fees on record at the DMV were not current in the Court’s records …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/02/14/village-oxford-justice-court-operations-2013m-219Medicaid Program – Accuracy of Medicaid Eligibility Determined by NY State of Health
… where individuals, families, and small businesses can search for and enroll in Medicaid and other health insurance … system. The eMedNY system relies on the information sent by NYSOH to update eligibility and enrollment data necessary …
https://www.osc.ny.gov/state-agencies/audits/2020/09/17/medicaid-program-accuracy-medicaid-eligibility-determined-ny-state-healthExamples from GASB Statement 34 - Statement of Activities
… 104,925 989,832 22,464 Special Item - gain on sale of park land 2,653,488 ------ 2,653,488 ----- Transfers … Examples from GASB Statement 34 Statement of Activities …
https://www.osc.ny.gov/local-government/publications/examples-gasb-statement-34-statement-activitiesTown of White Creek – Board Oversight of Financial Activities (2013M-64)
… 1, 2011, to September 30, 2012. Background The Town of White Creek is located in Washington County and has a … Town of White Creek Board Oversight of Financial Activities 2013M64 …
https://www.osc.ny.gov/local-government/audits/town/2013/09/13/town-white-creek-board-oversight-financial-activities-2013m-64Annual Employer Contributions – Employer Contributions and Rates
… during State Fiscal Year April 1, 2024 – March 31, 2025; and The rates from the Actuarial Valuation for State … estimated invoice of your employer contributions, and in November, we provide your final annual invoice . The 2027 … estimated invoice of your employer contributions, and in November 2026, we will provide your final annual invoice. …
https://www.osc.ny.gov/retirement/employers/contributions/annual-employer-contributionsOperational Advisory No. 14
Federal Billing Changes Due to Implementation of P2P
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/14-federal-billing-changes-due-implementation-p2pState Agencies Bulletin No. 682
… to a graded position with the same grade, the N/S salary can be retained upon movement to the grade. Demotions from … by multiplying the hourly rate by 2088. The annual rate can then be used to calculate the employee’s new salary using …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/682-implementation-new-method-calculating-salaries-employees-upon-movementState Agencies Bulletin No. 2019
… the April 2022 PEF Salary Increase: Employees with a Comp Rate Code of ANN, 21P or CAL who are in a traineeship … and the hourly rate is equal to one of the minimum wage rates in effect on the effective date of the April 2022 PEF … the reason(s) the employee’s record will not be updated: NYS Position Has Both Equated Grade and NTE – If the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2019-april-2022-public-employees-federation-pef-salary-increaseOther Bulletin No. 19
… Purpose To inform the State University Construction Fund of OSC’s automatic processing of the April 2014 SCF CSEA Salary Increase and provide … To inform the State University Construction Fund of OSCs automatic processing of the April 2014 SCF CSEA …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-19-april-2014-state-university-construction-fund-scf-civilOther Bulletin No. 75
… (Cor Sal) if the Comp Rate Code is ANN Calculating the New Compensation Rate The salary on each inserted row will be …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/suny-construction-fund/other-75-april-2024-state-university-construction-fund-scf-civilState Agencies Bulletin No. 2323
… inform agencies of OSC’s automatic processing of the April 2025 increases to Location Pay and Location Mid-Hudson pay, Command Pay, Inconvenience Pay and Hazardous Duty Pay and to provide agencies instructions for submitting … in the Security Supervisors Unit. Effective Dates: The 2025 increases to Location Pay, Location Mid-Hudson pay, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2323-april-2025-increases-location-pay-and-location-mid-hudson-pay-commandState Agencies Bulletin No. 2020
… Purpose: The purpose of this bulletin is to inform agencies of OSC’s automatic … Increment Code Description 004X Below Job Rate; Holding 1 Long Pay (10 Year) 005X Below Job Rate; Holding 2 Long Pays … an hourly rate in effect that is equal to or less than the minimum wage in effect as noted above on or after the payment …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2020-april-2022-2-salary-increases-arbitration-eligible-bu01-and-non