Search

Accounts Payable Advisory No. 25

… account numbers; Addresses for individuals; Non-business telephone numbers; Dates of birth; Medical information; and …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/25-confidential-personal-and-private-information

Accounts Payable Advisory No. 31

… This will ensure accuracy of the related expenditure account code information and will position NYS to obtain the … reviewed and, where necessary, reclassified to the proper account code by March 15, 2014. If Business Units receive … with the charges separated. Please see the table below for account codes relating to commodity and transmission charges …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/31-accounting-utility-payments

Accounts Payable Advisory No. 32

… the IRS under the agency’s employer identification number (EIN). To ensure accurate and comprehensive federal reporting, …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/32-1099-reporting-single-payments-non-sfs-payments

Accounts Payable Advisory No. 35

… added for certain payments where agencies receive volume discounts based on timeliness of payment. Agencies are not …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/35-voucher-payment-terms

Accounts Payable Advisory No. 36

… Subject: Fiscal Year End - Vouchers and Expense Reports Guidance: The Office … vouchers and expense reports for payment prior to fiscal year end. For specifics, please visit the Guide to Financial … Fiscal Year End Vouchers and Expense Reports …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/36-fiscal-year-end-vouchers-and-expense-reports

Accounts Payable Advisory No. 41

… and include this information on the purchase order line. …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/41-requisitions-and-purchase-orders-centralized-contract-purchases

Accounts Payable Advisory No. 37

… special functions to ensure agencies would not lose this money. Please take this opportunity to reconcile all …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/37-reconciliation-credit-card-transactions

Accounts Payable Advisory No. 42

… Subject: Clarifying information for vouchers relating to the purchase of land Reference: … Operations (GFO) , Chapter XII, Section 6.B - Paying for the Purchase of Land Update: The Office of the New York State Comptroller has identified character limits for information required in the comments field of vouchers …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/42-vouchers-relating-purchase-land

Accounts Payable Advisory No. 28

… of the agency, or a designee, has granted that authority by a rule or written directive filed with the Comptroller. …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/28-internal-controls-certification

Accounts Payable Advisory No. 55

… July 12, 2018, the Invoice Received Date is required for all payments to vendors classified as “procurement … Date with the MIR date from the bulkload transaction. For more information on the Invoice Received Date, please …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/55-invoice-received-date

Accounts Payable Advisory No. 47

… requirements for the use of a purchase order (PO) and the procurement card (PCard). These requirements are … (GFO), Chapter XI-A, Section 3 – Purchase Orders and Chapter XI-A, Section 4 – Procurement Card Use . Update : … agencies are required to use PCards to purchase goods and services less than $500.00 when a vendor accepts the …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/47-purchase-orders-and-procurement-card-use

Accounts Payable Advisory No. 53

… and Chapter XI-A, Section 3 - Purchase Orders Guidance: The Office of the State Comptroller (OSC) has updated the policy and procedures for processing general purchase …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/53-purchase-requisitions-and-purchase-orders

Accounts Payable Advisory No. 54

… vouchers, vouchers built using the Accounts Payable (AP) Mass Upload Tool, and lease vouchers created in the Real …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/54-voucher-mass-approval

Accounts Payable Advisory No. 48

… on a voucher when paying a single payment vendor in the Statewide Financial System (SFS). The use of a standard format results in time saving and processing efficiencies for the State. … of locating claimants’ property and expedites the claim process. See the Guide to Financial Operations , …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/48-paying-single-payment-vendor

Accounts Payable Advisory No. 49

… Date on the vendor record impacts the Scheduled Due field and, where applicable, the Discount Due field. The default Basis Date for vendors … Date New section to define the Invoice Received Date and how it is calculated in the SFS. XII.5.F.3 Adjusting the …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/49-gfo-updates-basis-date-invoice-received-date-mir-date-and-payment

Accounts Payable Advisory No. 50

… Subject: Obtaining early payment discounts from vendors. Reference: Guide to Financial … (GFO) Chapter XII, Section 5.F – Selecting the Appropriate Payment Terms Guidance: An early payment discount is an incentive (in the form of a reduction … Obtaining early payment discounts from vendors …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discounts

Accounts Payable Advisory No. 51

… – Supporting Information Guidance : Title 2, Chapter I, Part 6.5 of the New York Codes, Rules and Regulations (NYCRR) … appropriate to pay. In addition, Title 2, Chapter 1, Part 6.7 of the NYCRR requires agencies to support any claim … invoice or a vendor claim and a receiving report. As part of these requirements, the agency certifier should be …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/51-supporting-information

Accounts Payable Advisory No. 52

… Subject: The purpose of this section is to provide guidance to ensure that agencies receive the goods and services they ordered in the proper condition and in accordance with the terms and … The purpose of this section is to provide guidance to ensure that agencies receive the goods …

https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/52-gfo-receiving-section-xi-a9