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Accounts Payable Advisory No. 15

… Voucher Authorizers Guidance: This advisory is intended to remind Business Units that individuals certifying/approving vouchers to OSC using SFS must also be designated and recorded in … 4.B - Certification of Vouchers . For instructions on how to designate someone as a Voucher Authorizer in OSC’s …

Orchard Park Central School District – School Bus Procurement and Reserves (2013M-368)

… compare the vendor’s pricing with the State contract list prices. Develop a plan for the use of excess amounts in …

Accounts Payable Advisory No. 9

… Subject: Making Payments to National Grid Guidance: This advisory has been updated to … entering a unique invoice number on vouchers payable to National Grid, as discussed below. Consistent with the  Guide … to vendors. Improper preparation of vouchers payable to National Grid may delay payment crediting and Business Units …

Village of Quogue – Justice Court (2015M-18)

… 28, 2014. Background The Village of Quogue is located in the Town of Southampton, Suffolk County, and has a … Village operates a Justice Court that collected $315,781 in fines, fees and surcharges and $55,235 in bail deposits during the audit period. Key Findings The …

Greenville Central School District – Information Technology (2016M-221)

… since September 2001. The Board has not adopted a breach notification policy. The District’s disaster recovery plan … the District’s network. Develop a policy for breach notification. Ensure that the disaster recovery policy is …

Area #6 – Patch Management – Information Technology Governance

Schenectady City School District – Financial Condition (2014M-168)

… notes (RANs) in order to pay bills and other obligations when due. Budgets for 2010-11 through 2013-14 were not …

Town of Stafford – Capital Projects (2024M-17)

… to construct water districts was paid for by taxpayers not living in or receiving benefit from these water … the Board. Include eligible expenditures totaling $3,496 in the grant reimbursement applications. As a result, the …

State Agencies Bulletin No. 285

… review of employees who claim to be exempt from Federal and State withholding. Affected Employees Employees claiming … 15 each year. New York State Department of Taxation and Finance regulations require anyone claiming State … status to file a new IT-2104-E, annually. The W-4's and IT-2104E's for the current year's exemption are to be …

Town of Erin – Town Clerk and Justice Operations (2016M-315)

… through June 17, 2016. Background The Town of Erin located in Chemung County and has a population of approximately … Deposit and remit tax collections to the Supervisor in accordance with statute. Accurately report the …

Town of Chemung – Intermunicipal Consolidation Agreement (2022M-207)

… labor costs associated with the Town of Chemung (Chemung) and Town of Ashland (Ashland) Intermunicipal Consolidation Agreement (Agreement) were monitored and equitable. Key Findings Chemung officials did not … costs. As a result, labor costs were not equitable, and Chemung could have incurred approximately $23,000 in …

Village of Hewlett Neck – Financial Management (2022M-35)

… and expenditure trends. Revenues were underestimated by a total of $334,095 and appropriations were overestimated by a total of $171,095 from 2017-18 through 2020-21. As a result … budgeting practices, officials collected a four-year total of $505,187 more than necessary in taxes. Maintained an …

X.3 Overview – X. Guide to Vendor/Customer Management

… entities in the Statewide Vendor File. add a significant number of vendors at one time. resolve various issues encountered during the registration process. Subsection B of this chapter provides … special use vendor ID The VMU will issue the individual or business a New York State Vendor ID when the submitted data …

City of Dunkirk – Billing Enforcement (2020M-117)

… whether City of Dunkirk (City) officials properly enforced and monitored delinquent water, sewer and tipping fee balances. Key Findings The City Treasurer (Treasurer) did not properly enforce and the Common Council (Council) did not properly monitor … whether City of Dunkirk City officials properly enforced and monitored delinquent water sewer and tipping fee balances …

Mid-Hudson Library System – Procurement (2016M-261)

… Purpose of Audit The purpose of our audit was to examine the Library System’s procurement … not verify that a vendor's quote is in agreement with the State contract prior to ordering. The Library System's …

Islip Fire District – Disbursements (2020M-9)

… disbursements were made in compliance with New York State General Municipal Law and the District’s policies. Key … disbursements were made in compliance with New York State General Municipal Law and the Districts policies …

Town of North Norwich – Budgeting (2015M-54)

… December 12, 2014. Background The Town of North Norwich is located in Chenango County and has a population of approximately 1,800. The Town is governed by … and controlled the Towns budget for the period January 1 2013 throu …

East Irondequoit Central School District - Payroll and Leave Accruals (2019M-92)

… that were not supported. Also, she did not record taking a lunch break on 297 of 315 days, resulting in overtime or … approved prior to employees working overtime and monitor lunch breaks. Develop and implement written procedures to …

East Ramapo Central School District - Nonpublic School Transportation (2019M-107)

… to transport 717 (or $495,499) more students than were registered. For 2018-19, as of April 1, 2019, the District is … schools to transport 455 (or $337,085) more students than registered. Key Recommendations Obtain documentation to prove …

City of Long Beach - Financial Condition (2019M-133)

… 2016-17 and used another $2.1 million of fund balance in 2017-18 to finance recurring expenditures, increasing the … financial plan including a fiscal improvement plan, in accordance with Local Finance Law Section 10.10(e). Key … submitted a response letter that addresses the findings in both reports. City officials had some concerns about our …