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Operational Advisory No. 27
… Subject: Accounting Date Policy Change Confirmation Reference: Guide to Financial Operations … be changing the policy regarding the use of Accounting Date in the Statewide Financial System (SFS). This notice … Accounting Date Policy Change Confirmation …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/27-accounting-date-policy-change-confirmationVendor File Advisory No. 7
… to Supplier registration and forms and Supplier Self-Serve Portal coinciding with the 2017 SFS Updates Reference : Guide … These changes include updates to the Vendor Self-Service Portal, vendor registration process, and vendor forms. Vendor Self-Service Portal - Winter Update Vendors will be able to enroll …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesSyracuse Academy of Science Charter School – Purchases from Selected Vendors and Enrollment and Billing (2012M-219)
… on total purchases of $54,940. The Director of Operations does not ensure all student information is recorded … accurately prior to billing their school districts, and does not verify the accuracy of the year-end reconciliation …
https://www.osc.ny.gov/local-government/audits/charter-school/2013/07/05/syracuse-academy-science-charter-school-purchases-selected-vendors-andState Agencies Bulletin No. 974
… mandatory employee contribution for members who have ten (10) or more years of membership in the Optional Retirement Program (ORP). ORP members who have ten (10) or more years of membership will receive a reduction in … the Retirement Plan Type of 7Z (TIAA/CREF) and has ten (10) or more years of membership will automatically change to …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/974-elimination-mandatory-employee-contribution-members-optional-retirementLocation Service Providers
… for free through the Internet, our Communication Center, mail inquiry and public outreach. There is no charge … are interested in becoming an “Abandoned Property Location Service Provider” in New York State, or if you have been … and Procedures for “ Abandoned Property Location Service Providers. ” Location Service Providers can submit …
https://www.osc.ny.gov/unclaimed-funds/resources/location-service-providersXI.2.H Multiyear Contracts – XI. Procurement and Contract Management
… must be able to reasonably predict the total contract amount for the entire contract term and must reconcile the total contract amount in the final year. Delaying a new procurement cycle with contract terms exceeding five years may only occur in limited circumstances with OSC concurrence. If …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2h-multiyear-contractsIV.4.F Capital Projects – IV. Accounting Codes - Uses and Descriptions
… of an existing asset with a similar asset. (An old air conditioning system is replaced by a new air conditioning system) 60510 Building Improvements An … capabilities, such as replacement of an old air conditioner with a new one of the same type and performance …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv4f-capital-projectsDisability Retirement – When Employees Retire
… Accidental and Performance of Duty Disability Documents Notice of Accident To qualify for an accidental disability retirement, the member must file written notice with us within 90 days of the accident. The notice must detail the time and place of the accident, the …
https://www.osc.ny.gov/retirement/employers/when-employees-retire/disability-retirementVIII.1 Overview – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… Ledger (GL) modules. Adjustments needed for Customer IDs, Revenue Contracts and Due To State Receipts must be submitted … Journal Entries (contain both expenditure and revenue account codes, may be used to charge/reimburse for costs between …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1-overviewOpinion 91-34
… or statutory amendments that bear on the issues discussed in the opinion. PUBLIC CONTRACTS -- Bid Specifications … affect the outcome of an election; and the current printer has the expertise to assure proper layout. You also … prior to the deadline. If ballot information changes, the printer re-prints the materials to account for the change. …
https://www.osc.ny.gov/legal-opinions/opinion-91-34DiNapoli: The State May Have Your Money
… New York State Comptroller Thomas P. DiNapoli today urged New Yorkers to see if any of the $12.5 billion in … New York State Comptroller Thomas P DiNapoli today urged New Yorkers to see if any of the $125 billion in …
https://www.osc.ny.gov/press/releases/2014/01/dinapoli-state-may-have-your-moneyDiNapoli: Former Riverside Village Clerk Pleads Guilty in $50,000 Theft
… Former Riverside clerk-treasurer Kristina Johnson will do jail time and pay $50,000 in restitution after admitting … Former Riverside clerktreasurer Kristina Johnson will do jail time and pay $50000 in restitution after admitting …
https://www.osc.ny.gov/press/releases/2015/03/dinapoli-former-riverside-village-clerk-pleads-guilty-50000-theftDiNapoli Expands State Spending Transparency on OpenBookNewYork.com
… Thomas P. DiNapoli announced today that New Yorkers can now trace state spending back to the funding source or program on openbooknewyork.com , an easy-to-use search tool for the … and made it even easier to use. The public will now have more information at their fingertips to help follow …
https://www.osc.ny.gov/press/releases/2015/03/dinapoli-expands-state-spending-transparency-openbooknewyorkcomXIII.2 Overview – XIII. Employee Expense Reimbursement
… the Statewide Financial System (SFS) Travel and Expense module. Every employee seeking expense reimbursement must … AC 3257-S ) and submitted through the SFS Accounts Payable module. Non-employees may also take advantage of the State’s … expense report information into the SFS Travel and Expense module. See Section 2.C – Expense Report Certification of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii2-overviewXIX.1.D Project Costing Terminology – XIX. Project Costing (PCIP)
… Agencies can request this status or OSC can impose it. CLOSED - The grant has been officially closed by the cognizant state agency. Projects do not appear …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix1d-project-costing-terminologyMedicaid Program – Maximizing Drug Rebates for Health and Recovery Plans
… York’s Medicaid program began requesting rebates from drug manufacturers. On a quarterly basis, the Department of Health (Department) submits rebate invoices to the manufacturers. The Affordable Care Act, enacted in 2010, … for HARP drugs were not invoiced and collected from manufacturers until after we informed Department officials of …
https://www.osc.ny.gov/state-agencies/audits/2018/06/22/medicaid-program-maximizing-drug-rebates-health-and-recovery-plansSecurity and Effectiveness of the Department of Labor’s Unemployment Insurance System
… Department of Labor’s (Department) Unemployment Insurance System is secure, operating effectively, and available to … operations. Key Findings The Unemployment Insurance System data has not yet been classified as required by … the Department of Labors Department Unemployment Insurance System is secure operating effectively and available to …
https://www.osc.ny.gov/state-agencies/audits/2015/02/24/security-and-effectiveness-department-labors-unemployment-insurance-systemDrug and Alcohol Treatment Program – Provider Claiming of Depreciation Expenses
… ensure provider claims do not include State reimbursement for depreciation expenses. The audit covered the period … services. OASAS enters into agreements with providers for delivery of specific alcohol- and drug-related services. OASAS reimburses the providers for the net costs they incur to provide the services for each …
https://www.osc.ny.gov/state-agencies/audits/2016/06/08/drug-and-alcohol-treatment-program-provider-claiming-depreciation-expensesSecurity and Effectiveness of Division of Criminal Justice Services’ Core Systems
… October 22, 2014. Background The New York State Office of Information Technology Services (ITS) was established in … State and its governmental agencies, and is headed by a Chief Information Officer. ITS’s Enterprise Information Security Office (EISO) is responsible for oversight and …
https://www.osc.ny.gov/state-agencies/audits/2015/02/24/security-and-effectiveness-division-criminal-justice-services-core-systemsSelected Aspects of Discretionary Spending
… its mission, the Fund incurs direct costs for specific program purposes and it incurs indirect or “discretionary … documentation. Other Related Audit/Report of Interest Battery Park City Authority: Selected Aspects of …
https://www.osc.ny.gov/state-agencies/audits/2014/09/19/selected-aspects-discretionary-spending