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Failing To Adhere to Policy and Proper Procedures – Travel and Conference Expense Management
… and they must understand the consequences of the failure to meet these requirements. Your policy should specifically … including among other things: Denial of reimbursement to employees who do not submit required and appropriate documentation of expenses incurred sufficient to enable the proper audit of the claim for reimbursement. …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/failing-adhere-policy-and-proper-proceduresConferences — Actual and Necessary Expenses – Travel and Conference Expense Management
… Law 5 authorizes local governments and school districts to pay for the actual and necessary expenses of travel, meals, … not be used to pay for expenses incurred for non-employee travelers. Likewise, any increase in room rates due to an … monitor the status of all cash advances and ensure that travelers promptly account for their advances. 5 General …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/conferences-actual-and-necessary-expensesCity of Amsterdam – Budget Review (B20-5-8)
… for Aid and Incentives for Municipalities, property registration fees, metered sewer rents and golf course fees … appropriations for debt service and appropriations for health insurance and Social Security and Medicare taxes that … the allowable tax levy limit by $187,957. However, the Council adopted a local law to override the tax levy limit …
https://www.osc.ny.gov/local-government/audits/city/2020/09/25/city-amsterdam-budget-review-b20-5-8City of Amsterdam - Budget Review (B22-5-3)
… [ read complete report - pdf ] Purpose The purpose of our budget review was to provide an independent evaluation of the City’s proposed budget for 2022-23. Background Chapter … The purpose of our budget review was to provide an …
https://www.osc.ny.gov/local-government/audits/city/2022/04/27/city-amsterdam-budget-review-b22-5-3XII.6.A.A Using the Real Estate Module to Pay Lease Vouchers – XII. Expenditures
… has added functionality to allow for the management of Real Estate assets and leases. This section provides New York … the Accounts Payable module for leases utilizing the SFS Real Estate module. Scheduling the creation of lease vouchers via the Real Estate Module results in faster and more accurate …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6aa-using-real-estate-module-pay-lease-vouchersXI.7.C Deferred Payment Arrangements – XI. Procurement and Contract Management
… how the final repayment arrangement was determined. The NYS Contract number assigned to the repayment agreement by the agency must …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi7c-deferred-payment-arrangementsVII.10.I Closing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… the need for a Cash Advance ceases, the agency is required to return the money to the State Treasury. A final reconciliation of the account must be done to demonstrate that the cash in the account agrees to the … the need for a Cash Advance ceases the agency is required to return the money to the State Treasury …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10i-closing-cash-advanceCity of Amsterdam - Budget Review (B21-5-5)
… [ read complete report - pdf ] Purpose The purpose of our budget review was to provide an independent evaluation of the City’s proposed budget for 2021-22. Background Chapter 531 of the Laws of 2019 authorizes the City to issue debt not to … The purpose of our budget review was to provide an independent evaluation …
https://www.osc.ny.gov/local-government/audits/city/2021/05/07/city-amsterdam-budget-review-b21-5-5State Agencies Bulletin No. 2079
… purpose of this bulletin is to provide agencies with the 2022 calendar year-end procedures for taxable travel … for PCM is 58.5 cents per mile effective from January 1, 2022 through June 30, 2022 and 62.5 cents per mile effective from July 1, 2022 … purpose of this bulletin is to provide agencies with the 2022 calendar yearend procedures for taxable travel …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2079-year-end-procedure-taxable-employee-expense-reimbursementsState Agencies Bulletin No. 2077
… Purpose The purpose of this bulletin is to provide agency instructions for processing the 2022 CSEA DMNA Uniform Maintenance Allowance. Affected … The purpose of this bulletin is to provide agency instructions for processing the 2022 CSEA DMNA Uniform Maintenance Allowance …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2077-2022-uniform-maintenance-allowance-employees-division-military-andState Agencies Bulletin No. 2075
… provide agency instructions for processing the 2022 CSEA OSU Work-Related Clothing Allowance. Affected Employees Employees in the Operational Services Unit (OSU) – BU03 who meet the eligibility criteria are affected. Background Article 49.1 of the 2021-2026 OSU Agreement between the State of New York and the Civil …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2075-2022-work-related-clothing-allowance-osu-employees-represented-civilState Agencies Bulletin No. 2074
… Eligibility Criteria Employees in Bargaining Unit 02 on 10/01/2022 are eligible to receive the CSEA ASU … Register. The Earnings Description Uniform Allowance NU 02 and the amount paid will appear on the employee’s paycheck …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2074-2022-csea-work-related-clothing-allowance-asu-employees-representedBuffalo Collegiate Charter School – Credit Cards (2022M-69)
… (Treasurer) did not adequately review credit card charges in a timely manner. The Treasurer reviewed credit card … paid. We reviewed all 18 credit card charges over $2,500 in our audit period totaling $70,337 and found no evidence … the existing policy requirements and made nearly $51,000 in unsubstantiated credit card purchases. Key Recommendations …
https://www.osc.ny.gov/local-government/audits/charter-school/2022/07/15/buffalo-collegiate-charter-school-credit-cards-2022m-69XIX.6.A Cost Allocation – XIX. Project Costing (PCIP)
… allocated based on Time and Labor data. The integration of payroll and labor cost allocation is a statewide requirement … The reconciliation requires that labor be based on paid payroll expenditures. A system reconciliation of costed labor … and employee. The reconciliation between costed labor and payroll expenditures will be based on the same time period. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xix/xix6a-cost-allocationBrookhaven-Comsewogue Union Free School District - Extra-Classroom Activity Funds (2021M-181)
… comprehensive ECA policy or provide appropriate oversight of ECA funds. As a result, 72 of 90 transactions tested totaling $321,554 are not properly … ECA clubs. Ensure that each club maintained a separate set of records from those of the central treasurers. Officials …
https://www.osc.ny.gov/local-government/audits/school-district/2022/06/17/brookhaven-comsewogue-union-free-school-district-extra-classroom-activityCambridge Central School District - Medicaid Reimbursements (2019M-109)
… whether the District claimed all Medicaid reimbursements to which it was entitled for services provided to eligible students. Key Findings The District lacked adequate procedures to ensure Medicaid claims were submitted and reimbursed for … whether the District claimed all Medicaid reimbursements to which it was entitled for services provided to eligible …
https://www.osc.ny.gov/local-government/audits/school-district/2019/08/23/cambridge-central-school-district-medicaid-reimbursements-2019m-109Lowville Academy and Central School District - Claims Audit Process (2019M-154)
… found that 59 claims totaling approximately $68,000 had at least one exception, such as a lack of purchasing agent approval prior to purchase, …
https://www.osc.ny.gov/local-government/audits/school-district/2019/09/27/lowville-academy-and-central-school-district-claims-audit-process-2019mTown of Wawarsing - Financial Oversight of Select Activities (2018M-239)
… report - pdf] Audit Objective To examine the adequacy of internal controls over selected financial activities to … clerk) paid a vendor, who is a relative, a double payment of $86,154. The former account clerk did not reimburse the … To examine the adequacy of internal controls over selected financial activities to …
https://www.osc.ny.gov/local-government/audits/town/2019/06/28/town-wawarsing-financial-oversight-select-activities-2018m-239State Agencies Bulletin No. 1781
… Purpose The purpose of this bulletin is to provide agency instructions for … eligibility criteria are affected. Background Article 49.1 of the 2016-2021 OSU Agreement between the State of New York and the Civil Service Employees Association and … The purpose of this bulletin is to provide agency instructions for …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1781-2019-work-related-clothing-allowance-osu-employees-represented-civilState Agencies Bulletin No. 1779
… Maintenance Allowance. Affected Employees Employees in the Division of Military and Naval Affairs – BU47 who meet … Uniform Maintenance Allowance may be processed beginning in Administration Pay Period 17L, paychecks dated 12/11/2019. Eligibility Criteria Employees in Bargaining Unit 47 on 10/01/2019 are eligible to receive …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1779-2019-uniform-maintenance-allowance-employees-division-military-and