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VII.10.C Reducing a Cash Advance – VII. State Revenues and Appropriated Loan Receivables
… Reducing a cash advance can be voluntary on the part of the agency or could be required by OSC. Any State … Reducing a cash advance can be voluntary on the part of the agency or could be required by OSC …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10c-reducing-cash-advanceXV.12 Refund of Appropriation and Report of Moneys Received – XV. End of Year
… For current End of Fiscal Year (FYE) deadlines and notices, please visit the … charging appropriations that are scheduled to lapse at the end of March, entered online and not approved by OSC will no … For current End of Fiscal Year FYE deadlines and notices please visit the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv12-refund-appropriation-and-report-moneys-receivedAccounts Payable Advisory No. 65
… such as lapsing, fiscal year-end, and emergency payments. For these circumstances, agencies should review the guidance …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/65-accounts-payable-advisory-no-65McLean Fire District - Financial Operations (2017M-296)
… as a result of our audit, District officials implemented a voucher system to ensure Board approval. We commend them for … are filed timely. The Board should continue to use the voucher system established as a result of our audit. The …
https://www.osc.ny.gov/local-government/audits/fire-district/2018/10/05/mclean-fire-district-financial-operations-2017m-296VII.10.H Cash Advance Rollover – VII. State Revenues and Appropriated Loan Receivables
… be posted as an AP Adjustment Voucher pursuant to Section 10.C - Reducing a Cash Advance of this Chapter. Guide to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10h-cash-advance-rolloverAccounts Payable Advisory No. 3
… Units how to process payment information to Vendor IDs that have more than one Address Sequence. Guidance: …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/3-address-sequenceHousing Trust Fund Corporation – Internal Controls Over and Maximization of Federal Funding for Various Section 8 Housing Programs and the COVID Rent Relief Program
… developed some controls to monitor Local Administrator (LA) compliance with inspection standards, we found several …
https://www.osc.ny.gov/state-agencies/audits/2023/03/16/housing-trust-fund-corporation-internal-controls-over-and-maximization-federal-fundingOpinion 95-23
… This opinion represents the views of the Office of the State Comptroller at the time it was … based on that officer's review of documentation relating to the claim. This is in response to your inquiry concerning … Whether the statement by the town officer whose action gave rise or …
https://www.osc.ny.gov/legal-opinions/opinion-95-23VIII.1.C Expenditure Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… An Expenditure transfer is used to adjust or reclassify previously posted expenditure … with the exception of corrections made to vouchers that used an interagency vendor id (beginning with ‘042’). See … An Expenditure transfer is used to adjust or reclassify previously posted expenditure …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1c-expenditure-transfersAccounts Payable Advisory No. 72
… Subject: Updated Guidance for Land Acquisition Payments Reference: Guide to Financial Operations Chapter XII.6.B – Land Acquisition Payments Guidance: Guide to Financial Operations Chapter XII.6.B – Land Acquisition Payments (formerly “Paying for the Purchase …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/72-land-acquisition-paymentsAccounts Payable Advisory No. 11
… payment crediting and may result in Card deactivation. Bulk load agencies that have the ability to affect the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/11-separate-payments-citibankAccounts Payable Advisory No. 25
… Information Guidance: This advisory is intended to remind Business Units that confidential personal, and private … designed to hold confidential information. For example, Business Units should not enter confidential information in … Bank account numbers; Addresses for individuals; Non-business telephone numbers; Dates of birth; Medical …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/25-confidential-personal-and-private-informationXII.5.G Entering the Appropriate Obligation and Accounting Dates on Vouchers – XII. Expenditures
… Obligation Date Agencies must enter the date the liability is incurred in the Obligation Date field of the … by the Division of the Budget. Prepayments (e.g., Insurance, Subscriptions, Maintenance Contracts) Date the … meets an exception, please email the Office of Operations, General Administration at [email protected] indicating …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5g-entering-appropriate-obligation-and-accounting-dates-vouchersOperational Advisory No. 22
… processing, including automated selection of vendor and delivery of the purchase order to the vendor. This … the creation of a voucher for payment. Electronic Delivery of Purchase Orders to vendors – SFS now enables electronic delivery of purchase orders right to a vendor, eliminating …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/22-ee1-procure-pay-changes-summaryXII.6.N Paying the New York Independent Systems Operator – XII. Expenditures
… After the Business Unit establishes the advance account, the Business Unit will use this account to process payments to NYISO. For more information on establishing an advance account, see the Guide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6n-paying-new-york-independent-systems-operatorVII.3.B AP Adjustment Voucher – Treasury Requirements – VII. State Revenues and Appropriated Loan Receivables
Agencies will forward the checks money orders etc and any corresponding documents to DTF Treasury who will deposit the funds into the appropriate State bank account
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3b-ap-adjustment-voucher-treasury-requirementsXII.6.Z Processing Payments to Complex Entities – XII. Expenditures
… Payments National Grid is a provider of electric and gas services in New York State. To provide these services, National grid has acquired Brooklyn Union Gas Company, Key Span Gas East Corporation, and Niagara Mohawk. These companies are …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6z-processing-payments-complex-entitiesOpinion 94-4
… rendered. The opinion may no longer represent those views if, among other things, there have been subsequent court … statement of the officer whose action gave rise or origin to a claim may be executed by a signature stamp affixed with … the town board or town comptroller, as the case may be, has required an original signature. You ask whether vouchers …
https://www.osc.ny.gov/legal-opinions/opinion-94-4VII.10.G Cash Advance Shortages and Overages – VII. State Revenues and Appropriated Loan Receivables
… be corrected by submitting an AP voucher for reimbursement to bring the account in balance. Pursuant to Chapter XII, Section 10.E - Reporting the Theft, Loss or … Guide, if the Business Unit suspects the shortage is due to theft, loss, or misuse of State assets, documentation …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10g-cash-advance-shortages-and-overagesVII.10.E Cash Advance Reimbursement – VII. State Revenues and Appropriated Loan Receivables
… All cash advance accounts must only be reimbursed for appropriate, allowable … documented State expenses. Reimbursements to cash advance accounts are required at least once a month. For … voucher because it will incorrectly increase the accounts receivable balance in the Modified Accrual Ledger. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10e-cash-advance-reimbursement