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State Agencies Bulletin No. 2238
… and/or chartfield strings in PayServ may require updates for lapsing. Affected Employees: All agencies with … lapsing on the above date and will no longer be available for payroll charges. Effective Dates: Administration … will need to be completed before June 20, 2024 in order for them to be used in PayServ for the Administration check …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2238-updating-payserv-chartfield-strings-june-lapsing-eventsGates Fire District – Board Oversight of Long-Term Planning (2024M-10)
… Fire Commissioners (Board) and officials properly planned for long-term financial and capital needs. Key Findings The Board and District officials did not properly plan for the District’s long-term financial and capital needs, … the tax levy more than $7.5 million (80 percent) for 2020 through 2024. We also determined that: The …
https://www.osc.ny.gov/local-government/audits/fire-district/2024/06/07/gates-fire-district-board-oversight-long-term-planning-2024m-10National Directory of New Hires Data Security
… and Disability Assistance has met federal requirements for securing National Directory of New Hires data. Our audit … Temporary and Disability Assistance (OTDA) is responsible for supervising State programs that provide assistance and … programs administered by OTDA are the Temporary Assistance for Needy Families (TANF) and the Supplemental Nutrition …
https://www.osc.ny.gov/state-agencies/audits/2024/05/08/national-directory-new-hires-data-securityXIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures
… Each year an outreach and escheatment must be completed for all checks that remain uncashed one year after the year … State to perform certain payee notification requirements for checks that have gone uncashed for one year or more. OSC performs outreach for refund …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatmentTown of Chester – Property Tax Exemptions (2016M-325)
… Purpose of Audit The purpose of our audit was to review the Town’s property tax exemption process for the … approximately $11.4 million. Key Findings The Assessor did not properly grant and monitor property tax exemptions and did not have the proper documentation to support the exemptions for …
https://www.osc.ny.gov/local-government/audits/town/2016/12/23/town-chester-property-tax-exemptions-2016m-325Town of Franklin – Financial Operations (2014M-32)
… of our audit was to review the Town’s financial operations for the period of January 1, 2012 through October 11, 2013. Background The Town of Franklin is governed by a five-member Town Board and has a population … of approximately 2,400 residents. Budgeted appropriations for 2013 totaled $1.6 million. Key Findings The bookkeeper …
https://www.osc.ny.gov/local-government/audits/town/2014/05/09/town-franklin-financial-operations-2014m-32State Agencies Bulletin No. 2194
… this bulletin is to inform agencies of revised procedures for requesting payroll information related to garnishments … Background: Due to an increased number of requests for sensitive garnishment and deduction information from … of State Payroll Services’ Deductions Section directly for garnishment or deduction information, either via email or …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2194-employee-payroll-deduction-information-requestsXI.12.C Surety Takeovers – XI. Procurement and Contract Management
… provisions that require a surety to complete or arrange for completing the contract should the original contractor … OSC will update the New York State Vendor File information for the defaulted contractor to route future payments under … amends the original contract, route the transaction to OSC for approval, and submit the following to OSC: Surety …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12c-surety-takeoversState Agencies Bulletin No. 2346
… All agencies with appropriations due to lapse on June 30, 2025 are affected. Background: Appropriations allocated to … charges. Effective Dates: Administration paychecks dated July 2, 2025 and Institution paychecks dated July 10, 2025 OSC Actions: OSC has provided a spreadsheet of …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2346-updating-payserv-chartfield-strings-june-lapsing-eventsOvertime Compensation – Enhanced Reporting
… For compensation to be classified as “overtime,” it must be paid for additional hours worked beyond one's regular schedule and … must be at a greater rate than one's regular rate of pay. For example: Overtime paid at time and a half, double time or …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/overtime-compensationState Agencies Bulletin No. 422.3
… By enrolling in direct deposit, the employee and any joint account holder allows the State, through the financial institution, to debit the account to recover any salary to which the employee was not … changes for Form AC230 - Report of Check Returned for Refund or Exchange. Agency Actions: Agencies must: Identify …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/4223-new-process-request-direct-deposit-delete-or-reversalTransaction Number Requirement
… will be required to provide a Transaction Number for each procurement transaction in the Procurement Report. A … will be required to provide a Transaction Number for each procurement transaction in the Procurement Report …
https://www.osc.ny.gov/public-authorities/transaction-number-requirementVI.5 Project Budgets – VI. Budgets
… Costing Business Unit (PCBU) –Agency Specific PCBU – New with PCIP General Ledger Business Unit (GLBU) Department …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi5-project-budgetsUnified Court System Bulletin No. UCS-290.1
… using an overpayment earnings code or an AC-230. In this case, the negative retroactive adjustment may be re-generated …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-2901-april-2020-state-new-york-unified-court-system-retroactiveTown of Elizabethtown – Supervisor’s Records and Reports (2015M-346)
… Purpose of Audit The purpose of our audit was to review the Town’s accounting records and reports for the … records or provide adequate oversight of the clerk to ensure that the accounting records and financial reports … The Supervisor did not present accurate financial records to the Board. The Board did not audit the Supervisor’s …
https://www.osc.ny.gov/local-government/audits/town/2016/05/06/town-elizabethtown-supervisors-records-and-reports-2015m-346State Agencies Bulletin No. 1713
… Purpose To inform agencies of the processing requirements for … claiming exempt in 2019 Effective Date(s) According to IRS Publication 505 (Tax Withholding and Estimated Tax) …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1713-claiming-exempt-federal-state-andor-local-tax-withholding-tax-year-2019Health and Safety of Children in Foster Care
… To determine whether the New York City Administration for Children's Services (ACS) takes sufficient steps to … through August 31, 2016. Background ACS is responsible for ensuring the safety and well-being of New York City … homes (relatives) or with foster parents selected by not-for-profit, community-based voluntary agencies. For the …
https://www.osc.ny.gov/state-agencies/audits/2018/03/09/health-and-safety-children-foster-careDiNapoli: Audit Shows Mixed Results on School Districts' Compliance With Physical Education Rules
… amount of PE to students in grades K-4, and seven did not do so for grade 5. Auditors did find that all 10 districts …
https://www.osc.ny.gov/press/releases/2018/09/dinapoli-audit-shows-mixed-results-school-districts-compliance-physical-education-rulesDivision of Housing and Community Renewal Bulletin No. DH-67
… Employees with a Pay Basis Code of HRY (Grade 600 or 800) Employees with a Pay Basis Code of ANN who are in a … incorrectly if the dates previously reported as a single entry on the Time Entry page overlap the effective … be returned with a completed Next of Kin Affidavit ( Form AC 934-P ) and a Report of Check Exchange ( Form AC …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/housing-and-community-renewal/dh-67-april-2014-district-council-37-dc-37-rent-regulationState Police Bulletin No. SP-104
… notify agencies of a change in the narrative descriptions for Fraternal Order Troopers Life (Code 311 ) and Fraternal … notify agencies of a change in the narrative descriptions for Fraternal Order Troopers Life Code 311 and Fraternal …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-104-change-narrative-descriptions-fraternal-order-troopers-life-and