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Opinion 88-46
… This opinion represents the views of the Office of the State Comptroller at the time it was rendered. The … participants are authorized to invest. The fiscal officer of a participating school district or municipality may be …
https://www.osc.ny.gov/legal-opinions/opinion-88-46State Agencies Bulletin No. 1344
… contained in the 2011-2015 Agreement between the State of New York and the Public Employees Federation (PEF), … A memorandum dated 10/01/14 from the Governor’s Office of Employee Relations (GOER) provides additional guidance. … Criteria Employees who meet the following criteria as of 03/31/14 are eligible to receive the 2013-2014 Pilot …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1344-2013-2014-pilot-firearms-training-and-safety-incentive-program-paymentState Comptroller DiNapoli Releases State Audits
… Department of Health (DOH): Optimizing Medicaid Drug Rebates (2017-F-9) (Follow-Up) An initial audit determined … did not collect an estimated $95.1 million in available rebates during the audit period. In a follow-up, auditors …
https://www.osc.ny.gov/press/releases/2017/12/state-comptroller-dinapoli-releases-state-auditsState Comptroller DiNapoli Releases Audits
… 31, 2017 (2016-S-66) Auditors identified approximately $12.4 million in improper Medicaid payments, including $4.58 million in overpayments for long-stay inpatient claims … with disabilities who are between three and five years of age. For the two fiscal years ended June 30, 2014 and 2015, …
https://www.osc.ny.gov/press/releases/2017/12/state-comptroller-dinapoli-releases-audits-0State Comptroller DiNapoli Releases Audits
… issues with the quality of data the department relies on to administer the state's weights and measures program. … Such deficiencies diminish the department's ability to conduct useful analyses and to provide meaningful … deposits to accounts; and ensuring all accounts are used for appropriate business purposes. These weaknesses increased …
https://www.osc.ny.gov/press/releases/2017/12/state-comptroller-dinapoli-releases-auditsState Agencies Bulletin No. 763
… explain OSC’s automatic processing and to provide agencies with instructions for payments not processed automatically. Background Pursuant … , have a status of Active, Paid Leave, or Leave of Absence with a Reason of Workers’ Compensation or Military Leave and …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/763-implementation-bonus-payment-and-other-increases-non-arbitrationAccounts Payable Advisory No. 40
… Units must always use the Invoice and Distribution Lines of the voucher in the SFS. No lines in the Balancing section of the voucher in the SFS should be used, including the “Misc …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/40-misc-charge-amount-field-balancing-sectionState Agencies Bulletin No. 2237
… Purpose: To notify agencies of changes to the file, provide the new file layout, and … The master file is created after the confirmation of each pay cycle and contains employee information related … their internal systems to accept the new layout. Testing of the new layout will occur from August 1, 2024, through …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2237-changes-nhrp501-agency-master-file-include-additional-fieldsState Agencies Bulletin No. 258
… revised to allow multiple security class requests. A copy of the revised form is attached. The path to access … - Garnishment Balances - Garnishment Balances. Copies of the panels with explanations of the various fields are attached for agency reference. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/258-agency-view-access-paysr-garnishment-panelsState Agencies Bulletin No. 261
… Purpose To notify agencies of changes to the Master File and to provide the Master File layout. Affected Employees Payroll and systems staff in agencies that use the PaySR Master File. Payment Date(s) Paychecks dated June 14, 2001 for … To notify agencies of changes to the Master File and to provide the Master File layout …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/261-changes-master-fileWest Genesee Central School District - Capital Assets (2023M-128)
… officials may be unable to identify lost or stolen items. Of the 337 assets totaling approximately $2.3 million … but not properly recorded in the inventory records and 38 of these assets that cost over $176,000 were also not tagged … assets could not be located including 18 with a total cost of $50,905 and nine with no documented cost, and 45 assets …
https://www.osc.ny.gov/local-government/audits/school-district/2024/02/16/west-genesee-central-school-district-capital-assets-2023m-128Dolgeville Central School District – Fuel Monitoring (2023M-175)
… for or monitor fuel usage. As a result, 690 gallons of diesel fuel valued at $2,064 (23 percent) were not … inventory records or take a periodic physical inventory of diesel fuel on hand. Consequently, no fuel reconciliations were performed. A periodic reconciliation of purchases, usage and fuel on hand can determine whether …
https://www.osc.ny.gov/local-government/audits/school-district/2024/02/16/dolgeville-central-school-district-fuel-monitoring-2023m-175Tonawanda City School District - Procurement (2023M-108)
… (GML) Section 103 and may have paid more than necessary for goods and services. The Board and District officials: Procured 167 interactive panels for $684,132 without obtaining competitive bids as required … procedures. Did not obtain quotes or request proposals in accordance with District policies for 23 purchases …
https://www.osc.ny.gov/local-government/audits/school-district/2023/12/01/tonawanda-city-school-district-procurement-2023m-108City of Salamanca – Employee Benefits (2023M-96)
… report – pdf] Audit Objective Determine whether City of Salamanca (City) separation payments were properly … in unsupported and possibly improper payments being made. Of the 23 separation payments made between April 1, 2020 and … $45,000 was based on more than nine years’ worth of leave accrual records. Officials relied on the accrual …
https://www.osc.ny.gov/local-government/audits/city/2023/11/22/city-salamanca-employee-benefits-2023m-96Nyack Union Free School District – Network User Accounts (2021M-113)
… District (District) officials adequately managed and monitored network user accounts. Key Findings District … that network user accounts were adequately managed and monitored. Officials did not: Monitor compliance with the … School District District officials adequately managed and monitored network user accounts …
https://www.osc.ny.gov/local-government/audits/school-district/2022/01/28/nyack-union-free-school-district-network-user-accounts-2021m-113Chester Union Free School District – Information Technology (2021M-107)
… complete report - pdf ] Audit Objective Determine whether Chester Union Free School District (District) officials … Determine whether Chester Union Free School District District officials …
https://www.osc.ny.gov/local-government/audits/school-district/2022/03/11/chester-union-free-school-district-information-technology-2021m-107XI.11.E Retainage – XI. Procurement and Contract Management
… at Chapter XII, Section 6.O - Paying Retainage . Since one of the prerequisites for closing a contract in the Statewide … to the contract (see Section 12.D - Closing Contracts of this Chapter), agencies are encouraged to establish …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi11e-retainageCanajoharie Central School District – Fuel Purchasing (2021M-170)
… the District paid high-credit risk fees totaling $1,321 for May and June 2021, the District’s incomplete records … Recommendations Solicit bids as required and in accordance with the purchasing policy. Thoroughly audit claims to ensure … request reimbursement. District officials generally agreed with our recommendations and have initiated, or indicated …
https://www.osc.ny.gov/local-government/audits/school-district/2022/01/07/canajoharie-central-school-district-fuel-purchasing-2021m-170Longwood Central School District – Overtime (2021M-126)
… $774,499 were more than necessary. We found: The Board of Education (Board) did not adopt written policies to ensure … and procedures for overtime work, including pre-approval of overtime and comp time. Ensure all non-emergency overtime … District officials disagreed with certain aspects of our findings and recommendations, but indicated they have …
https://www.osc.ny.gov/local-government/audits/school-district/2021/12/17/longwood-central-school-district-overtime-2021m-126V.3.D Accounts – V. Chart of Accounts (COA) Governance
… The Account ChartField identifies type of resources acquired or disbursed and defines the purpose of a transaction. Account is required on all transactions. … all agencies will be able to access the complete list of Account codes in the SFS. The Account ChartField is five …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3d-accounts