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Accounts Payable Advisory No. 23
… Subject: Proper Coding of State Payments Reportable to the Internal Revenue Service Reference: Guide to Financial … Business Units should not have been coded as reportable to the IRS. As a reminder, when online Business Units process … to 1099 reporting, accounts payable staff should save the voucher, go to the Invoice tab, click the ”Withholding” …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/23-properly-coding-vouchers-withholdingState Comptroller Thomas P. DiNapoli Statement on Enacted State Budget
… Governor Cuomo and the Legislature deserve credit for adopting a timely budget. … not more transparent. My office will analyze and report on the enacted budget in detail, including its impact on the state's debt and out-year finances. … Governor Cuomo and the Legislature deserve credit for adopting a timely budget …
https://www.osc.ny.gov/press/releases/2015/04/state-comptroller-thomas-p-dinapoli-statement-enacted-state-budgetState Agencies Bulletin No. 327-A
… 82 and the State of New York a pilot Productivity Gain Program has been established to encourage, promote and … more years of full time continuous service on the annual commencement date of the program (4/1/01), regardless of bargaining date. Have 80 or …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/327-2002-productivity-gain-program-lump-sum-payments-employees-representedXVII.3 Lapsing Transaction Deadlines – XVII. Lapsing Appropriations
… Report of this Chapter for more information. Vouchers Online Entry of Vouchers by Business Units Online … by the Agency Financial Officer by the published deadline. Payment dates on ‘lapsing’ vouchers must be the published … SFS prior to the published deadline. Vouchers transferred after the deadline may or may not be included in processing …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xvii/xvii3-lapsing-transaction-deadlinesXIV.4.B Establishment and Closing of Bank Accounts – XIV. Special Procedures
… the agency’s responsibility to request to establish a bank account. Each agency must obtain authorization from the OSC … Cash Management Unit (BSAO CMU) to establish a new bank account through a request in writing. Upon receipt of the agency's formal request for a bank account, OSC will evaluate the request to determine if the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv4b-establishment-and-closing-bank-accountsTown of Lloyd - Financial Condition (2019M-108)
… Findings Budgeting practices resulted in an increase in fund balance from $2.4 million in 2014 to $4.1 million in 2018. The Board appropriated fund balance totaling $1.4 million of which only $340,000 (25 … the practice of adopting budgets with appropriation of fund balance that will not be used to fund operations. …
https://www.osc.ny.gov/local-government/audits/town/2019/08/02/town-lloyd-financial-condition-2019m-108Alfred-Almond Central School District - Financial Management (2019M-131)
… complete report - pdf] Audit Objective Determine whether the Board and District officials properly managed fund balance. Key Findings The Board overestimated appropriations by a total of $2.3 … and was 12 percent of 2018-19 appropriations, exceeding the statutory limit by approximately $1.2 million or 8 …
https://www.osc.ny.gov/local-government/audits/school-district/2019/09/06/alfred-almond-central-school-district-financial-management-2019m-131Eastport-South Manor Central School District - Procurement of Professional Services (2019M-156)
… District officials did not: Use competitive methods to select 10 of 16 professional service providers who were … and have initiated or indicated they planned to initiate corrective action. …
https://www.osc.ny.gov/local-government/audits/school-district/2019/10/18/eastport-south-manor-central-school-district-procurement-professionalRemsen Central School District - Claims Audit Process (2019M-86)
… complete report - pdf] Audit Objective Determine whether the claims auditor audited and approved claims before payment. Key Findings The claims auditor did not: Receive claims paid by check … we reviewed totaling $1.9 million (19 percent) until after the claims were paid, including five claims for travel …
https://www.osc.ny.gov/local-government/audits/school-district/2019/07/03/remsen-central-school-district-claims-audit-process-2019m-86City of Yonkers - Internal Controls Over Cash Collections (2018M-14)
… 30 percent of its revenues ($17,241) collected from credit card payments due to the credit card vendor improperly withholding funds. Ice rink … Key Recommendations The City Clerk should work with the credit card vendor and the Internal Revenue Service (IRS) to …
https://www.osc.ny.gov/local-government/audits/city/2019/11/22/city-yonkers-internal-controls-over-cash-collections-2018m-14Little Falls City School District - Financial Condition Management (2019M-67)
… multiyear financial plan. District officials agreed with our recommendations and have initiated or indicated they …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/14/little-falls-city-school-district-financial-condition-management-2019m-67Walton Central School District - Fund Balance (2019M-209)
… complete report - pdf] Audit Objective Determine whether the Board and District officials properly managed fund balance. Key Findings The Board appropriated over $1.9 million in fund balance from … surplus fund balance totaled over $1.4 million, exceeding the statutory limit by approximately $590,000 or 2.7 …
https://www.osc.ny.gov/local-government/audits/school-district/2020/01/17/walton-central-school-district-fund-balance-2019m-209Edmeston Central School District - Fund Balance (2020M-1)
… complete report - pdf] Audit Objective Determine whether the Board and District officials effectively managed fund balance. Key Findings The Board appropriated approximately $929,100 in fund balance … fund balance totaled approximately $972,000, exceeding the statutory limit by approximately $535,000 or 5 percentage …
https://www.osc.ny.gov/local-government/audits/school-district/2020/03/13/edmeston-central-school-district-fund-balance-2020m-1Sidney Central School District - Financial Management (2019M-243)
… The District’s reported fund balances exceeded its statutory limit in all three fiscal years. After adding back unused appropriated fund balances each year and the excessive tax certiorari reserve balance as of … District’s recalculated surplus fund balance exceeded the statutory limit each of the last three fiscal years, ranging …
https://www.osc.ny.gov/local-government/audits/school-district/2020/03/13/sidney-central-school-district-financial-management-2019m-243Tri-Valley Central School District - Financial Management (2020M-17)
… complete report - pdf] Audit Objective Determine whether the Board and District officials properly managed fund balance. Key Findings The Board appropriated approximately $3.9 million in fund … through 2018-19, but only used approximately $218,000. The tax certiorari reserve was overfunded by nearly $1.9 …
https://www.osc.ny.gov/local-government/audits/school-district/2020/03/06/tri-valley-central-school-district-financial-management-2020m-17Cuba-Rushford Central School District - Financial Management (2020M-7)
… complete report - pdf] Audit Objective Determine whether the Board and District officials properly managed fund balance. Key Findings The Board and District officials overestimated appropriations … and was 12 percent of 2019-20 appropriations, exceeding the 4 percent statutory limit by approximately $1.9 million. …
https://www.osc.ny.gov/local-government/audits/school-district/2020/03/27/cuba-rushford-central-school-district-financial-management-2020m-7Bemus Point Central School District - Capital Projects (2019M-212)
… complete report - pdf] Audit Objective Determine whether the District properly and transparently used capital project … Key Findings District officials could have presented the capital project to the voters in a more transparent manner. The Board did not … Determine whether the District properly and transparently used capital project …
https://www.osc.ny.gov/local-government/audits/school-district/2020/02/14/bemus-point-central-school-district-capital-projects-2019m-212Yorkshire-Pioneer Central School District – Financial Management (2020M-42)
… and was 9 percent of 2019-20 appropriations, exceeding the statutory limit by approximately $2.7 million. Key … operations. Reduce surplus fund balance to comply with the statutory limit and use the excess funds in a manner more …
https://www.osc.ny.gov/local-government/audits/school-district/2020/06/26/yorkshire-pioneer-central-school-district-financial-management-2020m-42Margaretville Central School District – Financial Management (2020M-46)
… approximately $3.9 million or 32 percent of the next year’s budget, exceeding the statutory limit. When unused appropriated fund balance was … balance, it totaled almost $3.2 million, exceeding the statutory limit by approximately $2.7 million or 22 percent …
https://www.osc.ny.gov/local-government/audits/school-district/2020/06/26/margaretville-central-school-district-financial-management-2020m-46Town of Philipstown - Board Oversight of Water Billing Operations (2019M-43)
… complete report - pdf] Audit Objective Determine whether the Board provided proper oversight of water billing operations. Key Finding The Board did not provide proper oversight over the water clerk or segregate her duties. Key Recommendations … Determine whether the Board provided proper oversight of water billing …
https://www.osc.ny.gov/local-government/audits/town/2019/05/24/town-philipstown-board-oversight-water-billing-operations-2019m-43