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Town of Portland – Water Operations (2017M-45)
… to the unaccounted-for water. The Town is not billing all customers for water use. Water Districts 1, 3 and 7 … deficit fund balances as of December 31, 2016, and all but two water districts realized operating deficits in … recalibrated as needed. Ensure that the Town is billing all active customers for water use. Ensure that water rents, …
https://www.osc.ny.gov/local-government/audits/town/2017/11/22/town-portland-water-operations-2017m-45Dryden Central School District – Information Technology (2020M-106)
… PPSI. Officials did not: Ensure information technology (IT) policies were up-to-date with current technology changes, … and disable any unnecessary accounts, maintain up-to-date IT asset inventory records or enter into adequate written contracts with all IT service providers. In 2018, the District was the victim of …
https://www.osc.ny.gov/local-government/audits/school-district/2021/02/26/dryden-central-school-district-information-technology-2020m-106Viewing Job Summary – PayServ Manual
… about an employee's employment record, including salary history, position and status changes, hire date, and other related data changes on one page. This consolidated information on the employee's job record comes … on the Work Location page. View the information on the Salary Plan page. View the information on the Compensation …
https://www.osc.ny.gov/state-agencies/payroll/payserv/viewing-job-summarySodus Center Fire Department – Financial Activities (2016M-424)
… The Treasurer makes deposits, disburses cash and performs all recordkeeping functions without an adequate independent … duties are segregated so that one person cannot control all phases of a transaction. Ensure that all claims are audited, document the approved claims in the …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2017/03/31/sodus-center-fire-department-financial-activities-2016m-424East Greenbush Community Library – Internal Controls Over Cash Receipts (2013M-223)
… controls over the cash receipt process to ensure that all cash collections are properly recorded and accurately … collection process to ensure that no individual controls all phases of a transaction. Specifically the duties of … with Library officials, the cash receipts we reviewed were all properly recorded and deposited in a timely manner. Key …
https://www.osc.ny.gov/local-government/audits/library/2013/10/25/east-greenbush-community-library-internal-controls-over-cash-receipts-2013m-223Town of Crown Point - Town Clerk/Tax Collector (2018M-263)
… taxes totaling $951,513 during the first seven weeks of 2017 (from January 2 through February 17) but made only … required timeframe. For example, $468,215 or 34 percent of taxes paid by check in 2017 were deposited from eight to …
https://www.osc.ny.gov/local-government/audits/town/2019/07/19/town-crown-point-town-clerktax-collector-2018m-263Kirkwood Fire Company District No. 1, Inc. – Collections and Disbursements (2021M-73)
… adequate controls and provide additional oversight of collections and disbursements. Ensure all collections are …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2021/10/08/kirkwood-fire-company-district-no-1-inc-collections-andWestern Regional Off-Track Betting Corporation – Oversight of Take-Home Vehicles (2021M-52)
… We found: All employees that were assigned a take-home vehicle, except for the CEO, maintained mileage logs and reimbursed the Corporation for personal use of its vehicle in a timely manner. The CEO did not reimburse the Corporation for his personal use of the Corporation’s vehicle until the internal auditor found he was not adhering …
https://www.osc.ny.gov/local-government/audits/off-track-betting/2021/09/23/western-regional-off-track-betting-corporation-oversight-take-homeTown of Oppenheim – Town Clerk Operations (2014M-248)
… The Clerk did not submit a monthly report of all moneys received and did not make disbursements to the … Issue press-numbered duplicate receipts for all Town transactions when no other form of adequate documentation is available. Deposit all moneys intact and in a timely manner. Perform monthly …
https://www.osc.ny.gov/local-government/audits/town/2014/11/28/town-oppenheim-town-clerk-operations-2014m-248Establishing the Standard Work Day – Legacy Reporting
… may have an eight-hour SWD, all clerical workers seven and one-half hours and all elected officials six hours. You may also establish … board also establishes standard work days for your elected and appointed officials and reports them by adopting a …
https://www.osc.ny.gov/retirement/employers/legacy-reporting/establishing-standard-work-dayFarmingdale Union Free School District – Payroll (2024M-22)
… with adequate planning. We determined that the Board of Education (Board) and District officials: Did not … overtime. District officials agreed with certain aspects of our report and indicated they planned to initiate …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/28/farmingdale-union-free-school-district-payroll-2024m-22Buffalo Collegiate Charter School – Credit Cards (2022M-69)
… officials generally agreed with our recommendations and plan to implement corrective action. … Determine whether …
https://www.osc.ny.gov/local-government/audits/charter-school/2022/07/15/buffalo-collegiate-charter-school-credit-cards-2022m-69State Agencies Bulletin No. 492
… recalculating affected salaries. Affected Dates Beginning Pay Period 8 Lag for Institution and Pay Period 9 Lag for … The salary of an employee who has received a contractual raise must be recalculated to exclude that raise when the … contractual raise must be recalculated to include a salary increase when the employee moves to a bargaining unit for …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/492-recalculation-salaries-employees-who-have-moved-between-bargaining-unitsState Agencies Bulletin No. 2231
… that currently have access to PS Query Manager or PS Query Viewer are impacted by this bulletin. Background: Oracle …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2231-exadata-release-and-ps-query-updateState Agencies Bulletin No. 1971.2
… Bulletin No. 1971.1 . Purpose The purpose of this bulletin is to provide step-by-step guidance for Direct Deposit entry and provide details of the Direct Deposit Audit Locked Queries for audit purposes. Affected Employees … to be deposited directly in a bank for any purpose to an account in the name of such employee, and into which such …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19712-direct-deposit-guidance-and-audit-queryState Agencies Bulletin No. 1971.1
… Bulletin No. 1971 . Purpose The purpose of this bulletin is to provide step-by-step guidance for Direct Deposit entry and provide details of the Direct Deposit Audit Locked Queries for audit purposes. Affected Employees … to be deposited directly in a bank for any purpose to an account in the name of such employee, and into which such …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/19711-direct-deposit-guidance-and-audit-queryState Agencies Bulletin No. 1971
… This bulletin is superseded by Payroll Bulletin No. 1971.1 . Purpose The … and provide the details of the new Direct Deposit Audit Locked Query resulting from the upgrade of the PayServ system … errors and the potential for entering the Direct Deposit account information for the wrong employee. NYS EMPLID: …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1971-direct-deposit-guidance-and-audit-queryContract Submission System Guide for the Office of the Attorney General Users
… Online Services. OAG Reviewer Role Allows user to view, audit and make a recommendation for contracts that have been …
https://www.osc.ny.gov/state-agencies/contracts/contract-submission-system-guide-office-attorney-general-usersState Agencies Bulletin No. 1761
… of this bulletin is to inform agencies that position pools in PayServ may require updates for SFS lapsing. Overview Certain chart of accounts strings in SFS that are attached to position pools in PayServ will be lapsing and will no longer be available …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1761-sfs-chartfield-strings-payserv-09132019-09272019-lapse-datesOversight of Weights and Measures Programs (Follow-Up)
… activities and to submit an annual report detailing their results (e.g., devices inspected, pass/fail testing results). The Department uses several databases to collect …
https://www.osc.ny.gov/state-agencies/audits/2019/07/29/oversight-weights-and-measures-programs-follow