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State Agencies Bulletin No. 238
… when filled positions are abolished or inactivated by the Department of Civil Service Affected Employees Employees … or inactivated Effective Date Immediately Background The Department of Civil Service notifies OSC when a position … information, OSC automatically inactivates or abolishes the position in the payroll system. OSC cannot inactivate or …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/238-abolished-and-inactivated-nystep-positionsTown of Danby – Town Clerk (2022M-08)
… complete report - pdf] Audit Objective Determine whether the Town of Danby (Town) Clerk recorded, deposited, remitted … to appropriate parties in a timely manner. Although the Clerks reported the Clerk fees that were recorded, they did not properly … Determine whether the Town of Danby Town Clerk recorded deposited remitted and …
https://www.osc.ny.gov/local-government/audits/town/2022/05/20/town-danby-town-clerk-2022m-08State Agencies Bulletin No. 170
… Purpose To explain OSC automatic processing and agency procedures to cancel … Annual Salary Factor canceled. Effective Date Immediately. OSC Actions No agency action is required on the Additional … To explain OSC automatic processing and agency procedures to cancel …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/170-canceling-additional-annual-salary-factorTown of Morehouse – Records and Reports (2021M-182)
Determine whether the Town of Morehouse Town Town Supervisor Supervisor maintained complete accurate and timely financial records and reports
https://www.osc.ny.gov/local-government/audits/town/2022/03/18/town-morehouse-records-and-reports-2021m-182XI.2.F Timely Submittal of Contracts – XI. Procurement and Contract Management
… goods or services prior to OSC approval of a contract assumes a risk of non-payment or reduced payment if approval …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2f-timely-submittal-contractsTown of Saranac – Town Clerk Operations (2019M-33)
… complete report - pdf ] Audit Objective Determine whether the Town Clerk (Clerk) recorded, deposited, remitted and … received in a timely and accurate manner. Key Findings The Clerk did not: Record all collections received in a … and were unaccounted for. Prepare accountability analyses. The Board did not: Annually audit or obtain an audit of the …
https://www.osc.ny.gov/local-government/audits/town/2022/02/25/town-saranac-town-clerk-operations-2019m-33Village of Mayville – Online Banking (2020M-150)
… needs to ensure transactions are secure. The Board did not adopt a written online banking policy or implement adequate … with security awareness training. Key Recommendations Adopt a written online banking policy and develop employee …
https://www.osc.ny.gov/local-government/audits/village/2021/03/05/village-mayville-online-banking-2020m-150Town of Decatur – Town Clerk (2020M-58)
… the Town Clerk (Clerk) recorded, deposited, remitted and reported all collections received in a timely and accurate manner. Key Findings The Clerk did not issue … received to the Supervisor or New York State Agriculture and Markets. The Board did not conduct or cause an annual …
https://www.osc.ny.gov/local-government/audits/town/2020/11/06/town-decatur-town-clerk-2020m-58Failing To Adhere to Policy and Proper Procedures – Travel and Conference Expense Management
… these requirements. Your policy should specifically state what will occur in the case of improper claims for travel and conference … Your policy should specifically state what will occur in the case of improper claims for travel and conference …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/failing-adhere-policy-and-proper-proceduresConferences — Actual and Necessary Expenses – Travel and Conference Expense Management
… by officers and employees while attending conferences. A “conference” is defined as a convention, conference, or school conducted for the betterment of any local government or school district. A conference also includes any convention or conference of … A conference is defined as a convention conference or school …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/conferences-actual-and-necessary-expensesVillage of Palmyra - Financial Management (2019M-94)
… Determine whether the Board adopted realistic budgets and effectively managed fund balance based on accurate financial records and reports. Key Findings The water and sewer funds maintained excessive unrestricted fund … Determine whether the Board adopted realistic budgets and effectively managed fund balance based on accurate …
https://www.osc.ny.gov/local-government/audits/village/2019/08/16/village-palmyra-financial-management-2019m-94Cambridge Central School District - Medicaid Reimbursements (2019M-109)
… for all eligible services provided. Review all unclaimed services, determine whether these services are …
https://www.osc.ny.gov/local-government/audits/school-district/2019/08/23/cambridge-central-school-district-medicaid-reimbursements-2019m-109Town of Wawarsing - Financial Oversight of Select Activities (2018M-239)
… Establishing reconciliation procedures. Officials agreed with our recommendations and indicated they planned to …
https://www.osc.ny.gov/local-government/audits/town/2019/06/28/town-wawarsing-financial-oversight-select-activities-2018m-239State Agencies Bulletin No. 1785
… must be entered no later than Pay Period 18 Lag (check dated December 24, 2019) and Pay Period 19 Current (check … the Flat Rate method. Yonkers Flat Rate Withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers … deposit advice statement. OSC has prepared the attached letter explaining the tax rules governing educational …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1785-educational-assistance-benefitsState Agencies Bulletin No. 1783
… instructions for processing the 2019 CSEA ASU Work-Related Clothing Allowance. Affected Employees Employees in the … memorandum dated 10/02/2019 provide for a Work-Related Clothing Allowance. Effective Date(s) The 2019 CSEA ASU Work-Related Clothing Allowance may be processed beginning in …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1783-2019-work-related-clothing-allowance-asu-employees-represented-civilSUNY Bulletin No. SU-287
… Affected Employees SUNY Professional Services employees in Bargaining Unit 08 who meet the eligibility criteria and … every effort to process the 2019 Discretionary Increases in Pay Period 18L. However, per the GOER side letter dated 11/12/2019, for campuses that require more time in order to insure the accurate analysis of the 2019 UUP …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-287-2019-uup-discretionary-increasesUse of Vendor-Supported Technology
… Metro Bus and Rail System, Buffalo Niagara International Airport, and Niagara Falls International Airport. NFTA has approximately 1,500 employees, including an …
https://www.osc.ny.gov/state-agencies/audits/2019/12/12/use-vendor-supported-technologyState Agencies Bulletin No. 1785.1
… whose educational assistance benefits, as identified on the report, either: Exceed $5,250 or Exceed $5,250 when … process. NOTE: if the employee is listed multiple times on Control D report NPAY758 the agency must combine all … Employees The Earnings Code EDA and the amount will appear on the employee’s paycheck or direct deposit advice …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/17851-educational-assistance-benefitsTown of Friendship – Justice Court Operations (2021M-15)
… complete report - pdf ] Audit Objective Determine whether the Town of Friendship (Town) Justices properly collected, … Justice Court (Court) collections. Key Findings Although the Justices properly collected, recorded and reported fines … were not performed. As of December 1, 2020 the Town Board (Board) had not completed an audit of the 2018 …
https://www.osc.ny.gov/local-government/audits/justice-court/2021/05/21/town-friendship-justice-court-operations-2021m-15City of Middletown - Information Technology (2018M-235)
… or procedures. 70 user accounts have not been used in the last six months, 19 of these accounts were never used … Financial application users had excessive permissions. In addition, sensitive IT control weaknesses were … action. Appendix B includes our comments on issues raised in the City’s response letter. …
https://www.osc.ny.gov/local-government/audits/city/2020/01/03/city-middletown-information-technology-2018m-235