XIV.10.A Required Information for State Credit Cards

XIV. Special Procedures
Guide to Financial Operations


The purpose of this section is to provide agencies with guidance related to required employee information for all New York State credit cards. This includes the Procurement, Travel, Non-Employee Travel (NET), and Fuel cards.

Process and Document Preparation:

For all New York State credit cards, agencies must ensure the information entered into the Credit Card Supplier’s system is accurate and relevant. This includes:

  • Associated accounts contain the name of the employee as it appears on the State’s payroll file.

  • The “Employee ID” field associated with the cardholder or driver profile contains the correct employee identification number (also referred to as the employee’s N number) in the proper format.

For any questions, please contact the Bureau of State Expenditures’ Credit Card Team at [email protected].

Guide to Financial Operations

REV. 10/12/2022