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State Agencies Bulletin No. 2163
… Purpose: The purpose of this bulletin is to provide agency instructions for … eligibility criteria are affected. Background: The Office of Employee Relations (OER) memorandums dated 10/12/2023 to the Department of Environmental Conservation; Office of Parks, Recreation, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2163-2023-uniform-cleaning-and-maintenance-allowance-employees-designatedState Agencies Bulletin No. 2145
… Employees: All agencies with appropriations due to lapse on September 15, 2023, or September 30, 2023, are … with a chart of accounts string that is scheduled to lapse on 9/15/2023 or 9/30/2023. A link will be posted on the … update all pools that contain chartfield strings due to lapse to a status of Inactive. Job aids have been made …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2145-sfs-chartfield-strings-payserv-09152023-09302023-lapse-datesState Agencies Bulletin No. 2410
… is to provide agencies instructions for processing the 2026 Special Assignment to Duty Pay (SAD). Affected … Pursuant to the side letter contained in the 2021-2026 Agreements between the State of New York and the Civil … Association (CSEA) and a side letter contained in the 2023-2026 Agreement between the State of New York and the Public …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2410-2026-special-assignment-duty-pay-calendar-year-2025Windows Domain Administration and Management
… standards. Key Findings Generally, we determined ITS did not have certain security controls in place according to …
https://www.osc.ny.gov/state-agencies/audits/2023/05/31/windows-domain-administration-and-managementLocal Government Interactive Data
… to view and analyze a tenyear window of New York State local government finances …
https://www.osc.ny.gov/local-government/interactive-dataState Agencies Bulletin No. 2113
The purpose of this bulletin is to provide agencies instructions for processing the 2022 Special Assignment to Duty Pay SAD
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2113-2023-special-assignment-duty-pay-calendar-year-2022CUNY Bulletin No. CU-862
… will be made in a separate check dated February 19, 2026. There is no direct deposit for this payment. … Entry page using Earnings Code HSD : Earnings Begin Date: Pay Basis Code ANN – 12/15/2025 Pay Basis Code HRY – 12/31/2025 or, if the employee is inactive, the last date the employee was active and met the eligibility …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-862-2025-city-university-new-york-cuny-nurses-health-specialtyX.6 Overview – X. Guide to Vendor/Customer Management
… informs New York State agencies of established Special Use Vendor IDs used in the Statewide Financial System (SFS). Vendor Management Unit (VMU) has populated the Statewide Vendor File with Special Use Vendor IDs for processing … informs New York State agencies of established Special Use Vendor IDs used in the Statewide Financial System SFS …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXV.6.A Split Payroll – XV. End of Year
… chargeable amount % or days Chargeable to Appropriation Budget Reference 2025-26 Institutional April 2, 2026 90%/9 days 2025-26 10%/1 day 2026-27 Administrative April 8, 2026 40%/4 days 2025-26 60%/6 days …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv6a-split-payrollWho Is Responsible? – Improving the Effectiveness of Your Claims Auditing Process
… the governing board is generally responsible for the audit of claims. The audit of claims is one of the few control procedures that is often executed directly … to fulfilling the need for a thorough and deliberate audit of claims …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/who-responsibleState Agencies Bulletin No. 2072
… Purpose The purpose of this bulletin is to provide agency instructions for … eligibility criteria are affected. Background The Office of Employee Relations (OER) memorandums dated 10/14/2022 to the Department of Environmental Conservation; Office of Parks, Recreation, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2072-2022-uniform-cleaning-and-maintenance-allowance-employees-designatedState Agencies Bulletin No. 2042
… are attached to position pools in PayServ will be lapsing and will no longer be available for use in PayServ. Effective … in this bulletin are effective September 15, 2022, and September 30, 2022. OSC Actions The attachment below … must be completed in PayServ by 09/07/2022 (Institution) and 09/14/2022 (Administration) to ensure the Payroll files …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2042-sfs-chartfield-strings-payserv-9152022-9302022-lapse-datesPrattsburgh Central School District – Financial Management (2020M-108)
… Key Findings The Board and District officials’ actions to manage financial condition were not transparent and more taxes were levied than necessary to fund operations. The Board appropriated fund balance … through 2018-19 but none of the money was used or needed to fund operations. For the last three fiscal years the …
https://www.osc.ny.gov/local-government/audits/school-district/2020/12/18/prattsburgh-central-school-district-financial-management-2020m-108XIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement
… Section Overview The purpose of this section is to provide guidance to agencies about … supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the General … attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expenseXIII.10.C Refunds Owed to the State by an Employee – Using an Employee Check – XIII. Employee Expense Reimbursement
… select the associated expense report ID. The SFS will auto populate the required accounting lines to properly …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10c-refunds-owed-state-employeeXI.11 Overview – XI. Procurement and Contract Management
This section provides information related to unique requirements and specific contract transactions not covered in other sections of this chapter
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/x11-overviewXII.10.A Lapsing and Year-End Procedures for Payment Processing – XII. Expenditures
… SECTION OVERVIEW AND POLICIES The purpose of this section is to provide guidance to Business Units on … appropriations have an appropriation lapsing date of June 30th. Local Assistance, Community Projects, Capital … appropriations lapse September 15th.The State University of New York (SUNY) and City University of New York (CUNY) …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10a-lapsing-and-year-end-procedures-payment-processingVII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… This Section explains the appropriate types of transactions and required Vendor ID to be used on each AP … vendors, recipients, and employees that represent a return of a full or partial payment previously made to them. These returns of payments are called “Refunds of Appropriation” (ROA) and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overviewBrooktondale Fire District – Purchases and Disbursements (2021M-18)
… policy, were adequately supported and approved prior to payment. There were no recommendations as a result of this …
https://www.osc.ny.gov/local-government/audits/fire-district/2021/05/14/brooktondale-fire-district-purchases-and-disbursements-2021m-18Masonville Fire District – Financial Activities (2020M-165)
… financial operations. Key Findings The Board did not provide adequate financial operations oversight. The … protected because the Treasurer used her personal computer to maintain District financial records and perform online … including reviewing canceled check images, ensuring claims have adequate documentation, auditing claims before payment …
https://www.osc.ny.gov/local-government/audits/fire-district/2021/03/26/masonville-fire-district-financial-activities-2020m-165