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State Agencies Bulletin No. 1842.1
… increase in fraudulent direct deposit forms over the past two years. After seeking input from agencies, OSC has updated … submitted and acknowledges that changes may take up to two (2) payroll periods to become effective. All AC-2772 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/18421-updated-direct-deposit-form-nys-employees-ac-2772X.4 Overview – X. Guide to Vendor/Customer Management
… and its impact on agencies. Guide to Financial Operations REV. 04/19/2022 … Each registered vendor in the Statewide …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4-overviewCost-Saving Ideas: Reviewing Your Revenue Collection Process
… duties. This may include use of a locak box. Set up a contract with a bank to receive and process payments for your … local government must: comply with Article 3 of New York State Technology Law and related regulations; authenticate … credit card or other electronic payments using a New York State contract, such as the Electronic Value Transfer …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-reviewing-your-revenue-collection-processXII.6.N Paying the New York Independent Systems Operator – XII. Expenditures
… provides electricity to Business Units throughout New York State and has historically billed Business Units on a monthly … and audit the invoices. As a result, the Office of the State Comptroller will allow Business Units to create advance … account code for electricity utilities. A complete list of account codes for electricity utilities can be found …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6n-paying-new-york-independent-systems-operatorState Agencies Bulletin No. 1842
… increase in fraudulent direct deposit forms over the past two years. After seeking input from agencies, OSC has updated … submitted and acknowledges that changes may take up to two (2) payroll periods to become effective. All AC-2772 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1842-updated-direct-deposit-form-nys-employees-ac-2772XII.6.E Making an Emergency Payment – XII. Expenditures
… section informs Business Units how to process vouchers to vendors when an emergency procurement exists and the vendor … does not constitute an emergency. The Office of the State Comptroller’s (OSC) Bureau of Contracts’ approval must … is seeking a waiver from advertising in the New York State Contract Reporter, OSC must approve the exemption. See …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6e-making-emergency-paymentXII.6.S Paying a Vendor in a Foreign Currency – XII. Expenditures
… currency using the Statewide Financial System. New York State cannot process Automated Clearing House or check … Unit must first register the vendor in the New York State Vendor File. For more information on registering a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6s-paying-vendor-foreign-currencyState Agencies Bulletin No. 1665
… The NBEN742 reports list the employees by Department ID who have an Active Job status, and the Projected 366 Day … Suspense/NRI). Enter the employee’s Empl ID. Select Search. Verify the “Projected 366 Day Completion … of Terminated/Active will need to be captured. The number of calendar days the ORP/VDC member did not have an …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1665-calculating-breaks-service-orp-participants-apprear-control-d-nben742Vendor File Advisory No. 7
… to Supplier registration and forms and Supplier Self-Serve Portal coinciding with the 2017 SFS Updates Reference : Guide … These changes include updates to the Vendor Self-Service Portal, vendor registration process, and vendor forms. Vendor …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesX.2 Guide to Vendor Management Policies – X. Guide to Vendor/Customer Management
… for any vendor with which they do business if the vendor is not already in the Statewide Vendor File. Each vendor in the Statewide Vendor File is responsible for ensuring the accuracy of its information, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x2-guide-vendor-management-policiesXI-A.1.A Separation of Duties – XI-A. Purchasing
… in New York State Government , separation of duties is a basic internal control activity that separates key tasks … functions within an agency. The procure-to-pay (P2P) cycle is an area where separation of duties is essential to minimize the risk of inappropriate, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a1a-separation-dutiesXII.5.E Processing Vouchers Against a Purchase Order – XII. Expenditures
… purchase requisition in the Statewide Financial System (SFS). When a Business Unit receives a paper invoice from a … by a vendor must reference a purchase order in the SFS. The SFS will automatically create a voucher in the Accounts …
https://www.osc.ny.gov/state-agencies/chapter-xii/xii5e-processing-vouchers-against-purchase-orderIndividuals with Disabilities Education Act – Federal Funding and New York
… of these programs. IDEA funds pass through the State Education Department (NYSED) and are allocated by the …
https://www.osc.ny.gov/reports/budget/fed-funding-ny/individuals-disabilities-education-actState Comptroller DiNapoli Releases Municipal & School Audits
… were applied consistently, and meters were accounted for. In addition, the water clerk inaccurately re-levied all 25 … Specifically: 27, purchased for $33,349, were not recorded in the capital asset records; 13, purchased for $22,099, were … number. In addition, a wheel balancer and a portable video magnifier purchased for $4,769 could not be located. …
https://www.osc.ny.gov/press/releases/2023/12/state-comptroller-dinapoli-releases-municipal-school-audits-1State Agencies Bulletin No. 2239
… Active Jobs and No Projected Dates. The NBEN742 reports list the employees by Department ID who have an Active Job … is updated to Terminated. If these employees return to State service and their Job Data status changes to Active, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2239-calculating-projected-366-day-completion-date-andor-projected-7-yearXI.2.O Contracts with Not-for-Profit Organizations – XI. Procurement and Contract Management
… that a charitable organization "shall not be qualified to make application for funds or grants or to receive such … Web address: http://www.charitiesnys.com/home.jsp 1 Section 172-a of the Executive Law and Section … guidance on exempt entities visit https://www.charitiesnys.com/home.html . Guide to Financial Operations REV. 04/29/2022 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2o-contracts-not-profit-organizationsEnglish Language Learners Programs
… To determine whether the State Education Department is adequately overseeing whether school districts are … According to the U.S. Department of Education, there is a well-documented achievement gap between students … … To determine whether the State Education Department is adequately overseeing whether school districts are …
https://www.osc.ny.gov/state-agencies/audits/2024/09/18/english-language-learners-programsXII.10.C Verifying Vendor Licenses, Certifications, Registrations, Insurance, and Qualifications – XII. Expenditures
… to practice their profession or occupation within New York State; required to be insured to do business in New York State; and/or required by the contract to have certain education, specialized knowledge or … qualifications be verified for non-contractual payments to vendors. In the past, the Office of the State Comptroller has …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10c-verifying-vendor-licenses-certifications-registrations-insurance-and-qualificationsLocation Service Providers
… is that the rightful owners should claim their abandoned funds without charge, strongly encourages everyone to contact the Office of Unclaimed Funds directly to determine if we are holding funds … on the ‘Claiming Property’ dropdown menu on the Office of Unclaimed Funds home page. You will need to provide an …
https://www.osc.ny.gov/unclaimed-funds/resources/location-service-providersState Agencies Bulletin No. 1014
… a rate of 30% for these employees can compromise New York State’s ability to file tax information electronically with the IRS and may subject the State to fines and penalties. IRS fines, if any, may be …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1014-withholding-rate-30-nonresident-alien-scholarship-recipients