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X.4 Overview – X. Guide to Vendor/Customer Management
… SECTION OVERVIEW AND POLICIES Each registered vendor in the Statewide Vendor File has its own vendor … information through the New York State Vendor Self-Service Portal at https://esupplier.sfs.ny.gov/psp/fscm/SUPPLIER . …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x4-overviewCongregate Meal Services for the Elderly
… Purpose To determine whether the New York City Department for the Aging effectively oversees the provision of … March 7, 2017. Background The New York City Department for the Aging (DFTA) is the City agency primarily responsible for addressing public policy and service issues for the …
https://www.osc.ny.gov/state-agencies/audits/2018/01/11/congregate-meal-services-elderlyCost-Saving Ideas: Reviewing Your Revenue Collection Process
… is the cost per transaction? How convenient is the process for residents? By becoming more efficient, your local … up a contract with a bank to receive and process payments for your local government. (Payments can include real … Credit Card Payments Providing residents the option to pay for fees, fines, taxes or other charges by credit or debit …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-reviewing-your-revenue-collection-processMedicaid Program – Improper Premium Payments Made on Behalf of Managed Care Members Residing Outside the State
… care premiums on behalf of members who resided outside of New York. The audit covered the period from July 2017 through … October 2024. About the Program DOH administers New York State’s Medicaid program. Medicaid members must be residents …
https://www.osc.ny.gov/state-agencies/audits/2025/09/09/medicaid-program-improper-premium-payments-made-behalf-managed-care-members-residingXII.6.N Paying the New York Independent Systems Operator – XII. Expenditures
… advises Business Units how to process payments to the New York Independent Systems Operator (NYISO). NYISO provides …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6n-paying-new-york-independent-systems-operatorState Agencies Bulletin No. 1842
… No. 1842.1 . Purpose The purpose of this bulletin is to notify agencies of the updated AC-2772 Direct Deposit Form … Direct Deposit Form for NYS Employees with examples of how to complete the form. The updated form can be downloaded … matches the employee name in PayServ. Agencies should not use the employee name to search for the employee in PayServ …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1842-updated-direct-deposit-form-nys-employees-ac-2772State Agencies Bulletin No. 1665
… for ORP and VDC members (Plan Type 7Z) who appear on the weekly NBEN742A Control-D report - TIAA/CREF Employees with … with Active Jobs and No Projected Dates. The NBEN742 reports list the employees by Department ID who have an …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1665-calculating-breaks-service-orp-participants-apprear-control-d-nben742XII.6.E Making an Emergency Payment – XII. Expenditures
… a waiver from advertising in the New York State Contract Reporter, OSC must approve the exemption. See Chapter XI, … exemption from advertising in the New York State Contract Reporter. Create a single payment voucher using the emergency …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6e-making-emergency-paymentXII.6.S Paying a Vendor in a Foreign Currency – XII. Expenditures
… System. New York State cannot process Automated Clearing House or check payments in foreign currencies. In the event … the Business Unit must follow the recurring wire transfer instructions outlined in Section 8.G - Payment Methods of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6s-paying-vendor-foreign-currencyVendor File Advisory No. 7
… Subject : Changes to Supplier registration and forms and Supplier Self-Serve Portal … also be able to use the Portal to self-certify as a small business as defined in the 15-day prompt payment legislation … vendors. This classification should reflect the type of business relationship the vendor has with the State. Each …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesX.2 Guide to Vendor Management Policies – X. Guide to Vendor/Customer Management
… IDs. Business Units must initiate the registration process for any vendor with which they do business if the vendor is … Each vendor in the Statewide Vendor File is responsible for ensuring the accuracy of its information, including … Customers and Local Customers. Customers are used for billing and tracking receivables in the SFS. Business …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x2-guide-vendor-management-policiesXII.5.E Processing Vouchers Against a Purchase Order – XII. Expenditures
… The purchase order authorizes the vendor to provide goods or services at a dollar amount within the Business Unit’s authority as established in a law or contract. In addition, the purchase order establishes the … invoices from the vendor or create two vouchers from a single invoice and add an “a” and a “b” to the invoice …
https://www.osc.ny.gov/state-agencies/chapter-xii/xii5e-processing-vouchers-against-purchase-orderXI-A.1.A Separation of Duties – XI-A. Purchasing
… the number in the agency’s financial management system. A third employee would receive the vendor invoice for the paper … receiving information. If all the information agrees, the third employee would approve the invoice for payment. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a1a-separation-dutiesIndividuals with Disabilities Education Act – Federal Funding and New York
… IDEA. Funds to New York City The City’s fiscal year (FY) 2026 preliminary budget includes $291 million in federal IDEA …
https://www.osc.ny.gov/reports/budget/fed-funding-ny/individuals-disabilities-education-actState Agencies Bulletin No. 2239
… for ORP and VDC members (Plan Type 4Z) who appear on the weekly NBEN742A Control-D report - TIAA/CREF Employees with … with Active Jobs and No Projected Dates. The NBEN742 reports list the employees by Department ID who have an …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2239-calculating-projected-366-day-completion-date-andor-projected-7-yearXI.2.O Contracts with Not-for-Profit Organizations – XI. Procurement and Contract Management
… Article 7-A of the Executive Law requires, with certain exemptions 1 , … register with the Office of the Attorney General (OAG). In addition, the Estates, Powers and Trusts Law (EPTL) § 8-1.4(s) requires that a charitable organization "shall not be qualified to make …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2o-contracts-not-profit-organizationsState Comptroller DiNapoli Releases Municipal & School Audits
… Financial Operations (Saratoga County) Officials did not provide adequate oversight of water fund operations. As a result, delinquent accounts were not accurately re-levied, and the town did not receive all of the revenue it was entitled to. Officials …
https://www.osc.ny.gov/press/releases/2023/12/state-comptroller-dinapoli-releases-municipal-school-audits-1English Language Learners Programs
… Commissioner of Education (Part 154) specifies standards for identifying and providing educational services to ELLs in … academically or not graduating from high school. For example: Seven of the nine (78%) school districts we … not have a program or an exemption from BE requirements for all required languages and grade levels. These nine …
https://www.osc.ny.gov/state-agencies/audits/2024/09/18/english-language-learners-programsXII.10.C Verifying Vendor Licenses, Certifications, Registrations, Insurance, and Qualifications – XII. Expenditures
… and Policies: The purpose of this section is to remind Business Units to verify vendor qualifications prior to … who were not properly licensed or did not meet contract requirements at the time the services were performed. Process … Department of State is responsible for the licensure, registration and/or regulation of many other professions, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10c-verifying-vendor-licenses-certifications-registrations-insurance-and-qualificationsLocation Service Providers
… The State Comptroller, whose longstanding view is that the … strongly encourages everyone to contact the Office of Unclaimed Funds directly to determine if we are holding funds … belong to them. Our Office provides this information for free through the Internet, our Communication Center, mail …
https://www.osc.ny.gov/unclaimed-funds/resources/location-service-providers