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Oversight of International Offices
… (ESD) monitors the effectiveness of its international offices and manages payments to foreign representatives to … representatives $2.7 million to manage ten international offices. ESD has recently scaled back its international presence and closed offices in Australia, Brazil, Chile, China, Mexico and …
https://www.osc.ny.gov/state-agencies/audits/2013/06/28/oversight-international-officesState Agencies Bulletin No. 2137
… All agencies with appropriations due to lapse on June 30, 2023, are affected. Background: Appropriations allocated to … Effective Dates: Administration paychecks dated July 5, 2023, and Institution paychecks dated July 13, 2023 OSC Actions: OSC has provided a spreadsheet of all …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2137-updating-payserv-chartfield-strings-june-lapsing-eventsState Agencies Bulletin No. 2136
… new earnings code will be applied to paycheck dated May 24, 2023, and employees will see an increased taxable gross … Dates: The new earnings code will be applied to the May 24, 2023, paycheck. OSC Actions: OSC has created a new … will be applied using code TBA to the check dated May 24, 2023, to increase the taxable gross and ensure taxes are …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2136-new-earn-code-tba-tax-balance-adjustment-correct-q22-overpaymentsSilver Creek Central School District – Financial Management (2022M-153)
… the Silver Creek Central School District (District) Board of Education (Board) and District officials properly managed … by $6.7 million and appropriated $2.7 million of fund balance and reserve funds that were not needed to … the swing in operational results totaled $9.7 million. As of June 30, 2021, maintained a surplus fund balance that …
https://www.osc.ny.gov/local-government/audits/school-district/2023/01/06/silver-creek-central-school-district-financial-management-2022m-153Town of Danby – Claims Processing and Procurement (2022M-127)
… in duplicate payments totaling $33,282. 44 of 97 credit card purchases, totaling $12,695, reviewed were paid prior to … the Board for audit. The Board did not monitor the health insurance payments to the former Town Supervisor … to appropriately address the former Supervisor’s health insurance payments. Properly audit and approve all claims …
https://www.osc.ny.gov/local-government/audits/town/2022/12/16/town-danby-claims-processing-and-procurement-2022m-127XI.12.A Toll-Free Services – XI. Procurement and Contract Management
… Numerous New York State agencies use toll-free telephone numbers to disseminate information and allow the … to ensure vendors only charge agencies for toll-free telephone numbers that belong to them. When initially … not meet its needs, the agency should procure toll-free telephone numbers in accordance with the State’s Procurement …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi12a-toll-free-servicesIX.1 Accounting for Federal Grants – IX. Federal Grants
… relating to special accounting and reporting procedures for federally-financed domestic assistance programs; Apply to … and/or by the Division of the Budget. Accounting for Federal Grants The recordkeeping for individual grants is … Management System http://www.asap.gov Automated Standard Application for Payments (ASAP) - Department of Treasury …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix1-accounting-federal-grants-overviewWatertown City School District – Procurement (2021M-176)
… complete report - pdf ] Audit Objective Determine whether Watertown City School District (District) officials sought … Determine whether Watertown City School District District officials sought …
https://www.osc.ny.gov/local-government/audits/school-district/2022/01/14/watertown-city-school-district-procurement-2021m-176VI.5 Project Budgets – VI. Budgets
… controls the amount of expenditures that can be charged and posted to project budgets. State agencies prepare, approve and post budget journals to create project child budgets. The … not require the Division of Budget (DOB) or OSC approval and are posted to SFS after agency approval. Budget journals …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vi/vi5-project-budgetsII.4.A Minimum Financial Reporting Requirements – II. New York State Financial Accounting
… Spending by Public Authorities Short Term Investment Pool: Report of Investment Yields, Portfolio Balances and Interest Earnings Schedule of Temporary Loans Outstanding State Fund Structure … of State Debt Activity and Debt Outstanding Detail schedule on the Tax Stabilization Reserve Account Summary of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ii/ii4a-minimum-financial-reporting-requirementsSt. Regis Falls Central School District – Medicaid Reimbursements (2021M-106)
… services provided. The District lacked adequate procedures to ensure Medicaid claims were submitted and reimbursed. … reimbursement. Key Recommendations Establish procedures to ensure all documentation requirements are met to submit Medicaid claims for reimbursement for all eligible …
https://www.osc.ny.gov/local-government/audits/school-district/2021/09/17/st-regis-falls-central-school-district-medicaid-reimbursements-2021m-106Introduction – Improving the Effectiveness of Your Claims Auditing Process
… cannot afford to overpay vendors, lose discounts or pay for goods and services not received. An effective audit of claims is often the last line of defense for preventing unauthorized, improper or fraudulent claims … audit and approval of claims. Claims were approved for payment despite not being sufficiently supported. Not all …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/introductionOversight of Pupil Transportation Services
… the State Education Department (Department) is monitoring school districts’ compliance with safety training requirements for school bus personnel and instructors to help ensure safe … whether the State Education Department is monitoring school districts compliance with safety training requirements …
https://www.osc.ny.gov/state-agencies/audits/2020/10/14/oversight-pupil-transportation-servicesXII.6.S Paying a Vendor in a Foreign Currency – XII. Expenditures
… Financial System. New York State cannot process Automated Clearing House or check payments in foreign currencies. In …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6s-paying-vendor-foreign-currencyIndependent Oversight: OSC's Contract Review Safeguards Public Funds
… money effectively and efficiently. One way the Office of the State Comptroller (OSC) exercises this responsibility … was completed in an average of just 5.3 days in 2021. A bill to statutorily restore certain OSC oversight authority … of Days for OSC Transaction Review – Calendar Year 2021 Type of Transactions Number Average Days for Review …
https://www.osc.ny.gov/reports/independent-oversight-osc-contract-review-safeguards-public-fundsState Agencies Bulletin No. 2030
… agencies that position pools and/or chartfield strings in PayServ may require updates for lapsing. Affected … See attachment: June 30, 2022 Lapsing Chartfield Strings in PayServ Agency Actions Agencies will have to ensure that … need to contact their Appropriation Section Representative in OSC’s Bureau of State Accounting Operations to have this …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2030-updating-payserv-chartfield-strings-june-lapsing-eventsVillage of Port Jefferson – Justice Court Operations (2020M-56)
… 10 months later. Code enforcement did not account for all tickets issued or voided. These findings were referred to … Board should ensure that code enforcement accounts for all tickets, and that it reconciles its records with the Court’s. …
https://www.osc.ny.gov/local-government/audits/justice-court/2022/04/15/village-port-jefferson-justice-court-operations-2020m-56Lockport City School District - Procurement (2021M-198)
… report - pdf ] Audit Objective Determine whether Lockport City School District (District) officials procured goods and … Determine whether Lockport City School District District officials procured goods and …
https://www.osc.ny.gov/local-government/audits/school-district/2022/04/13/lockport-city-school-district-procurement-2021m-198XII.10.B Business Continuity Plan – Critical Payments During an Emergency – XII. Expenditures
… situation, the Office of the State Comptroller (OSC) will only process payments mandated by law to be paid on a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii10b-business-continuity-plan-critical-payments-during-emergencyTown of Highlands – Receiver of Taxes and Assessments (2021M-120)
… billed, unaccounted for money, and unassessed penalties on late payments. The Receiver did not create sewer and water …
https://www.osc.ny.gov/local-government/audits/town/2022/01/21/town-highlands-receiver-taxes-and-assessments-2021m-120