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XII.4.F Proper Invoice – XII. Expenditures

… must reject the invoice. Moreover, it is a best practice to notify the vendor within one business day of identifying the improper invoice to submit a proper invoice with the necessary information. … invoice and notify the vendor within one business day to resubmit a proper invoice once the goods, property, or …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4f-proper-invoice

State Contract and Payment Actions in September

… In September, the Office of the State Comptroller approved … Global BMU, LLC for scaffold operation and maintenance in State office buildings in Albany County. $1.5 million with …

https://www.osc.ny.gov/press/releases/2018/11/state-contract-and-payment-actions-september

State Contract and Payment Actions in November

… In November, the Office of New York State Comptroller Thomas … $4.7 million with 40 Love Associates Ltd. for office space in Schenectady County. Office of General Services – Design & …

https://www.osc.ny.gov/press/releases/2022/12/state-contract-and-payment-actions-november

SUNY Bulletin No. SU-305

… this time. OSC Payroll will provide the agencies with a list of position pools that will not roll to the 2021-22 … Fiscal Year in PayServ (See below in Agency Actions). A list of position pools that contain lapsing chartfield … No. 1912). Agency Actions Agencies must review the below list of Department Budget Table USA Rows for position pools …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-305-new-york-state-payroll-system-payserv-suny-fiscal-year-end

DiNapoli: Former Marbletown Fire Chief Arrested for Stealing Over $100K From Department

… accounts. He made payments to his wife’s credit card and purchased items from various retailers. The theft … attempted to make a purchase with the department’s debit card and it was declined due to lack of funds. The fire …

https://www.osc.ny.gov/press/releases/2025/02/dinapoli-former-marbletown-fire-chief-arrested-stealing-over-100k-department

State Contract and Payment Actions in May

… In May, the Office of the State Comptroller approved 2,216 … Department of Transportation testing laboratory building in Albany County. $5 million with Minhas General Contractor …

https://www.osc.ny.gov/press/releases/2024/07/state-contract-and-payment-actions-may

Reimbursement of Social Services Costs (2013MS-3)

… complete report - pdf] We also released 7 letter reports to the following Counties: Franklin [pdf] , Genesee [pdf] , … [pdf] . Purpose of Audit The purpose of our audit was to determine if counties were maximizing the reimbursement of costs related to the administration of social services programs for the …

https://www.osc.ny.gov/local-government/audits/county/2013/12/13/reimbursement-social-services-costs-2013ms-3

State Agencies Bulletin No. 1970

… and the funds will be remitted to the NYS Office of Unclaimed Funds (OUF). Effective Dates Effective for payroll … and the funds will be escheated and sent to the Office of Unclaimed Funds (OUF) on April 27, 2022. Agency Actions … to the OUF on April 27, 2022 . Employees can visit the Unclaimed Funds - Search for Lost Money website to search …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1970-outreach-and-escheatment-2020-uncashed-payroll-checks

State Contract and Payment Actions in April

… In April, the Office of the State Comptroller approved 1,361 … and development of recreational trails on State land in the forest preserve. Office of General Services $9.7 …

https://www.osc.ny.gov/press/releases/2019/05/state-contract-and-payment-actions-april

Opinion 92-40

… FEES -- Rates (authority to impose fees to produce revenue for general purposes) LANDFILL -- County (imposition of fees) -- Fees (authority to impose fees to produce revenue for general purposes) COUNTY LAW, §226-b: A county may establish rates or fees for the use of a county landfill pursuant to County Law, …

https://www.osc.ny.gov/legal-opinions/opinion-92-40

XI.2.H Multiyear Contracts – XI. Procurement and Contract Management

… of the fixed term, it is necessary for the agency to process a contract extension. This extension requires the … that can be used for many contracts that is intended to reduce processing time and documentation requirements. … the entire anticipated contract period (generally up to 5 years). To use this process, agencies must be able to …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2h-multiyear-contracts

City of Troy – Budget Review (B5-15-22)

… of Budget Review The purpose of our budget review was to determine whether the significant revenue and expenditure … in Rensselaer County, issued debt totaling $21,630,000 to liquidate cumulative deficits in the City’s general fund … requires all local governments that have been authorized to issue obligations to fund operating deficits to submit …

https://www.osc.ny.gov/local-government/audits/city/2015/11/10/city-troy-budget-review-b5-15-22

Opinion 2000-15

… FIREFIGHTERS - Eligibility (of out-of-state firefighter to volunteer on on-going basis) GENERAL MUNICIPAL LAW … from an out-of-state fire company may not volunteer to assist a fire district fire department within New York State on an on-going basis pursuant to General Municipal Law §209-i. You ask whether a volunteer …

https://www.osc.ny.gov/legal-opinions/opinion-2000-15

Area #1 – IT Policy – Information Technology Governance

… user behavior, describe the tools and procedures used to help protect data and IT systems, assign key … computing environment should dictate the content and number of policies necessary. A small entity with … responsible for reviewing and reconciling transactions and how often such reviews and reconciliations should occur, and …

https://www.osc.ny.gov/local-government/publications/it-governance/area-1-it-policy

Opinion 89-21

… highways in a reasonably safe condition, is responsible for removing overhanging or broken branches from trees within … has agreed to maintain, the complaint should be referred for action to the highway superintendent of the other town. … it is unclear whether a town remains potentially liable for injuries to a third party caused by inadequate …

https://www.osc.ny.gov/legal-opinions/opinion-89-21

Accidental Death Benefit – Career Plan

… can only be paid to the following family beneficiaries, in this order: First, to your surviving spouse, for life; Second, where there is no surviving spouse or in the event of his or her death, to minor children until the …

https://www.osc.ny.gov/retirement/publications/1642/accidental-death-benefit

Town of Schroon – Internal Controls Over Transfer Station Operations (2013M-24)

… over a three-month period in 2012, the weight of the solid waste the Town paid to dispose of at the Franklin County … controls over cash receipts and poor monitoring of solid waste received at the transfer station. One individual is responsible for weighing the solid waste to determine the amount owed from the customers, …

https://www.osc.ny.gov/local-government/audits/town/2013/04/05/town-schroon-internal-controls-over-transfer-station-operations-2013m-24

Accidental Death Benefit – New Career Plan

… and proximate result of an on-the-job accident not due to your own willful negligence, an accidental death benefit … The accidental death benefit is a lifetime pension if paid to a surviving spouse or dependent parent. The annual benefit is equal to one-half (50 percent) of your FAS (less any Workers’ …

https://www.osc.ny.gov/retirement/publications/1515/accidental-death-benefit