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Payroll Improvement Project Bulletin No. PIP-005
… inform agencies of changes to PayServ navigation effective in PayServ version 9.2. Affected Employees All Agency PayServ … and changes to Retirement and Savings Plans will result in new navigation to some components. Additionally, some … Pay Serv 9.2 navigation for common pages is listed in the updated PayServ Navigation Paths for 9.2 . Favorites …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/payroll-improvement-project/pip-005-navigation-changes-payserv-92IX.6.E Education Department - G5 System – IX. Federal Grants
… as G5 which was developed in 2007. The G5 system is a full lifecycle, end-to-end, grants management system …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6e-education-department-g5-systemXI-A.8 Payment Tolerances – XI-A. Purchasing
… SECTION OVERVIEW AND POLICIES The purpose of this section is to advise Business Units that the Office of the State Comptroller (OSC) approved the use of … The purpose of this section is to advise Business Units that …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a8-payment-tolerancesXII.6 Unique Payment Situations – XII. Expenditures
… on how to process certain payment situations where the type of vendor or type of payment differs from the normal policies and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6-unique-payment-situationsXVII.1 Overview – XVII. Lapsing Appropriations
… appropriations to ensure these appropriations are not used by those transactions after the lapse date. For additional … instruction on this topic, visit job aid "Lapsing Action by Transaction Type" published to SFS Coach. SFS Coach is …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xvii/xvii1-overviewThe Arc Jefferson-St. Lawrence – Compliance With the Reimbursable Cost Manual
… Objective To determine whether the costs submitted by The Arc Jefferson-St. Lawrence (Arc-JSLC) on its Consolidated … To determine whether the costs submitted by The Arc JeffersonSt Lawrence on its …
https://www.osc.ny.gov/state-agencies/audits/2025/10/02/arc-jefferson-st-lawrence-compliance-reimbursable-cost-manualNYSARC, Inc. – Rockland County Chapter – Compliance With the Reimbursable Cost Manual
… program, and sufficiently documented pursuant to the State Education Department’s (SED) Reimbursable Cost Manual … NYSARC Rockland using reimbursement rates set by SED. The State, in turn, reimburses the counties for a portion of the … program and sufficiently documented pursuant to the State Education Departments RCM and the CFR Manual …
https://www.osc.ny.gov/state-agencies/audits/2024/04/10/nysarc-inc-rockland-county-chapter-compliance-reimbursable-cost-manualCantalician Center for Learning – Compliance With the Reimbursable Cost Manual
… Objective To determine whether the costs reported by Cantalician Center for Learning … calculated, adequately documented, and allowable under the State Education Department’s (SED) guidelines, including the Reimbursable Cost Manual (RCM) and the Consolidated … To determine whether the costs reported by Cantalician Center for Learning on its …
https://www.osc.ny.gov/state-agencies/audits/2023/01/26/cantalician-center-learning-compliance-reimbursable-cost-manualOrchard Park Central School District – School Bus Procurement and Reserves (2013M-368)
… manufacturer (OEM) school bus options were consistent with State contract pricing for the 16 school buses they purchased in … Recommendations Request the appropriate price lists from vendors when purchasing vehicles on State contract and …
https://www.osc.ny.gov/local-government/audits/school-district/2014/03/28/orchard-park-central-school-district-school-bus-procurement-and-reservesMid-Hudson Library System – Procurement (2016M-261)
… of Audit The purpose of our audit was to examine the Library System’s procurement process for the period January … 1, 2015 through July 8, 2016. Background The Mid-Hudson Library System is a nonprofit cooperative public library system, located in the City of Poughkeepsie in …
https://www.osc.ny.gov/local-government/audits/library/2016/10/07/mid-hudson-library-system-procurement-2016m-261Opinion 2004-1
… Fees (imposition of for services of emergency rescue and first aid squad) FIRE DISTRICTS -- Ambulance Services … of fees for services of an emergency rescue and first aid squad) GENERAL MUNICIPAL LAW §209-b; TOWN LAW §176: … rescue services provided by an emergency rescue and first aid squad of the fire district fire department, …
https://www.osc.ny.gov/legal-opinions/opinion-2004-1Audit Committee Charter Guidance and Template
… for review and action on audit reports remains with the full board. Mission This section of the charter should …
https://www.osc.ny.gov/local-government/publications/audit-committee-charter-guidance-and-templateEldred Central School District – Budget Review (B4-15-3)
… are reasonable. The proposed budget of $5,783,942 for State aid is $274,899 higher than the State’s estimate of $5,509,043. The budgeted $1,930,000 for … The proposed budget calls for appropriation of $529,483 in fund balance, which would reduce available fund balance to …
https://www.osc.ny.gov/local-government/audits/school-district/2015/04/08/eldred-central-school-district-budget-review-b4-15-3VIII.1.E Operating and Appropriated Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… transfers submitted through workflow. Chartfield coding Operating transfers must use account codes 60810 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1e-operating-and-appropriated-transfersXII.6.D Paying a Single Payment Vendor – XII. Expenditures
… GROUP as BELL GROUP The following table lists the unique coding to use when processing a single payment voucher. … PeopleSoft Bulkload Field Name SFS Field Name SFS Voucher Coding T302-PAYEE-NAME TVOH-PAYEE-NAME Name Enter the name of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6d-paying-single-payment-vendorCost-Saving Ideas: School District Auditing – Claims/Deputy Claims Auditor
… the district’s board A clerk or treasurer of the board The superintendent Any district official responsible for business … management An employee under direct supervision of the superintendent The district’s purchasing agent Any clerical …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-school-district-auditing-claimsdeputy-claims-auditorXII.8.H Voucher Mass Approval – XII. Expenditures
… approve other vouchers. Agencies should contact Bureau of State Expenditures’ Internal Control Certification by … Requests for Payment and Section 4.B – Certification of Vouchers of this Chapter. In addition, the head of the agency must …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8h-voucher-mass-approvalVII.10.D Cash Advance Payment Types – VII. State Revenues and Appropriated Loan Receivables
… It is in the State’s best interest to use cost effective payment methods and to avoid the expenses associated with the State’s traditional voucher payment process. State agency managers are required to develop and … It is in the States best interest to use cost effective payment …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10d-cash-advance-payment-typesXIV.2 Obligation, Accounting and Budget Dates – XIV. Special Procedures
… the first day the service begins is the Obligation Date. Grant Payments Specific grant program requirements need to be analyzed in order to … Obligation Date is the date authorized by DOB. Adjustment, Refund of Appropriation, and Journal Vouchers These types of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv2-obligation-accounting-and-budget-datesClark Mills Fire District – Controls Over Financial Activities (2014M-315)
… Background The District is a district corporation of the State, distinct and separate from the Town of Kirkland, and … invest District funds only as authorized by GML or other State statute. Discontinue the contract with the corporation … interest. File the delinquent AUDs with the Office of the State Comptroller and file future AUDs in a timely manner. …
https://www.osc.ny.gov/local-government/audits/fire-district/2015/01/09/clark-mills-fire-district-controls-over-financial-activities-2014m-315