Search
X.2 Guide to Vendor Management Policies – X. Guide to Vendor/Customer Management
… Vendor File Business Units create contracts, purchase … that have been successfully registered in the Statewide Vendor File and have valid New York State Vendor IDs. Business Units must initiate the registration … that have been successfully registered in the Statewide Vendor File and have valid New York State Vendor IDs …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x2-guide-vendor-management-policiesState Agencies Bulletin No. 2243.1
… the request) Paycheck Date Check Amount Check Number Flag – (indicates if the request failed due to insufficient … to the Payroll Reversal and Exchange mailbox. If a flag indicates “insufficient funds” agencies should follow …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/22431-new-payroll-check-notification-reportState Agencies Bulletin No. 820
… To explain the procedures for processing the June 2008 Tool Allowance payment. Affected Employees Certain salaried … Services Unit (BU03) Agreement provides for an annual Tool Allowance payment during June of each year. Payment … Criteria Payment Amount/Eligibility Period A $175.00 Tool Allowance payment is payable for the period April 1, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/820-june-2008-tool-allowance-payment-csea-operational-services-unitChild Care and Development Block Grant – Federal Funding and New York
… A small amount is also received by the Department of Health and Mental Hygiene for day care inspections. However, … will decline by more than a third from FY 2025 to FY 2026. However, the City will likely incorporate additional CCDBG funds during FY 2026. The FY 2025 Adopted budget assumed CCDBG funds of …
https://www.osc.ny.gov/reports/budget/fed-funding-ny/child-care-and-development-block-grantState Agencies Bulletin No. 2243
… Information Payment Amount Voucher in SFS Vendor ID Vendor Description Payroll Check Exchange (salary … from Agency (date request submitted to OSC) Employee ID Agency Code (Department ID/Agency Code submitting the request) Paycheck Date Check …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2243-new-payroll-check-notification-reportXII.6.E Making an Emergency Payment – XII. Expenditures
… does not constitute an emergency. The Office of the State Comptroller’s (OSC) Bureau of Contracts’ approval must … procurement if the procurement’s value is over the State Finance Law §112 approval threshold. In addition, if … – Procurement Opportunities of this Guide for information on obtaining OSC approval for an emergency procurement. All …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6e-making-emergency-paymentAccounts Payable Advisory No. 50
… default in the SFS in this order. For more information on selecting the appropriate payment terms to maximize early …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discountsAccounts Payable Advisory No. 64
… a check because the check was stolen and cashed by a party other than the payee. In such instances, the vendor … check has been received so the agency can submit a refund of appropriation. Agencies must submit the refunds of appropriation immediately upon notification. Once the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/64-forgery-checksAccounts Payable Advisory No. 12
… characters (e.g., #,-) or spaces in the invoice field of vouchers payable to Citibank Guidance: Citibank reports … digit month and the two digit year in the invoice field of a voucher. There should not be any letters, special … special characters eg or spaces in the invoice field of vouchers payable to Citibank …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/12-citibank-account-numbers-invoice-fieldVIII.1.A Accounts Payable Journal Vouchers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… vouchers that used an interagency vendor id (beginning with ‘042’) must be submitted on a General Ledger Journal …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1a-accounts-payable-journal-vouchersDiNapoli: Federal Housing Aid Going Unused Despite New York's Affordable Housing Crisis
… In its response, HCR officials generally agreed with most of the audit’s findings and recommendations except for …
https://www.osc.ny.gov/press/releases/2023/03/dinapoli-federal-housing-aid-going-unused-despite-new-yorks-affordable-housing-crisisNYS Travel Information
… Expenses and Claim for Payment AC 160-S : Statement of Automobile Travel AC 1099-S : Request/Agreement for Moving …
https://www.osc.ny.gov/state-agencies/travelAccounts Payable Advisory No. 9
… Subject: Making Payments to National Grid Guidance: This advisory has been updated to … entering a unique invoice number on vouchers payable to National Grid, as discussed below. Consistent with the Guide … to vendors. Improper preparation of vouchers payable to National Grid may delay payment crediting and Business Units …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/9-complex-entity-national-gridAccounts Payable Advisory No. 27
… a corresponding invoice has been received. The Guide to Financial Operations (GFO), Chapter XII, Section 5.G - … and Accounting Dates on Vouchers has been updated to include the table below: TYPE OF PAYMENT ACCOUNTING DATE …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/27-voucher-accounting-dateXI-A.9 Receiving – XI-A. Purchasing
… for installation services, the agency should perform site visits to verify the vendor is working when they claim … match exception to determine whether it is appropriate to (1) pay the vendor only for the amount ordered, or on an … additional work to determine whether it is appropriate to (1) not accept the goods or services that do not conform to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a9-receivingIX.5 Federal Billing & Invoicing Overview – IX. Federal Grants
… in order to properly bill the Federal Government for reimbursement. Guide to Financial Operations REV. 2/01/2022 …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5-overviewIX.5 Federal Billing & Invoicing – IX. Federal Grants
… Once an agency’s Customer Contract, Grant Award, Project, and Activities have … that the payment date of the voucher has been reached. For additional CMIA information see Section 12 - Cash … Management Improvement Act (CMIA) of this Chapter. Billing for Federal grant drawdown is set up at the project level via …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5-federal-billing-invoicingComptroller DiNapoli, U.S. Attorney Hartunian & New York A.G. Schneiderman Announce Guilty Pleas on State and Federal Charges By Former Assemblymember William Scarborough
… has agreed to enter guilty pleas on federal and state public charges stemming from public corruption investigations. SCARBOROUGH pled guilty … County Court Judge Stephen W. Herrick to plead guilty to a public corruption charge related to the misuse of over … York has agreed to enter guilty pleas on federal and state public charges ste …
https://www.osc.ny.gov/press/releases/2015/05/comptroller-dinapoli-us-attorney-hartunian-new-york-ag-schneiderman-announce-guilty-pleas-state-andXIV.2 Obligation, Accounting and Budget Dates – XIV. Special Procedures
… incurred a liability. If the payment is made pursuant to a contract, the obligation date is the date specified in the … the first day the service begins is the Obligation Date. Grant Payments Specific grant program requirements need to be analyzed in order to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv2-obligation-accounting-and-budget-datesAccounts Payable Advisory No. 49
… impacts the Scheduled Due field and, where applicable, the Discount Due field. The default Basis Date for vendors … the Basis Date to calculate the Scheduled Due field and Discount Due field, where applicable. Note: This section used …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/49-gfo-updates-basis-date-invoice-received-date-mir-date-and-payment