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Accounts Payable Advisory No. 64
… (GFO), Chapter XII.9.C –Reissuing or Cancelling a Vendor, Employee Expense, or SSI/SSP Check Guidance: A vendor may request New York State reissue a check because the … by a party other than the payee. In such instances, the vendor must complete an affidavit. The paying and cashing …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/64-forgery-checksAccounts Payable Advisory No. 12
… Subject: Business Units must not include letters, special characters … Guidance: Citibank reports that it continues to receive Business Units’ payments with data in the invoice field that … to help Citibank apply credit card payments properly, Business Units must enter the full billing account number …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/12-citibank-account-numbers-invoice-fieldAccounts Payable Advisory No. 50
… of the invoice amount) offered by a vendor to an agency for making a payment before it is due. Every agency should … voucher level and will default in the SFS in this order. For more information on selecting the appropriate payment …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/50-early-payment-discountsDiNapoli: Federal Housing Aid Going Unused Despite New York's Affordable Housing Crisis
… Thomas P. DiNapoli. “New York is in the midst of a housing crisis and Homes and Community Renewal’s management of its … 95% of vouchers it funds. The audit also found that the number of areas with low rates of voucher use has increased …
https://www.osc.ny.gov/press/releases/2023/03/dinapoli-federal-housing-aid-going-unused-despite-new-yorks-affordable-housing-crisisAccounts Payable Advisory No. 27
… Subject: Determining Accounting Date for Accounts Payable Vouchers Guidance: The Accounting Date recorded on a voucher is generally the date a liability is incurred (e.g., the date which the goods … Determining Accounting Date for Accounts Payable Vouchers …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/27-voucher-accounting-dateNYS Travel Information
… Official Compilation may be read into evidence in court." AC 132-A: Travel Voucher - Form AC 132-A is now obsolete and has been replaced by form AC 132-S AC 132-S : Employee Report of Travel Expenses and …
https://www.osc.ny.gov/state-agencies/travelAccounts Payable Advisory No. 9
… Subject: Making Payments to National Grid Guidance: This advisory has been updated to … entering a unique invoice number on vouchers payable to National Grid, as discussed below. Consistent with the Guide … to vendors. Improper preparation of vouchers payable to National Grid may delay payment crediting and Business Units …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/9-complex-entity-national-gridXI-A.9 Receiving – XI-A. Purchasing
… receive the goods and services they ordered in the proper condition and in accordance with the terms and … consistently perform the receiving function agency-wide. A proper receiving process for goods and services guards … has issued a purchase order. Agencies must also ensure proper segregation of duties between receiving, purchasing, …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a9-receivingIX.5 Federal Billing & Invoicing Overview – IX. Federal Grants
… in SFS and Project Budgets are created, agencies are able to start spending against the grant award via the project. As … the contract that the grant award and project are linked to is set to ACTIVE status, the billing process is initiated. To allow …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5-overviewIX.5 Federal Billing & Invoicing – IX. Federal Grants
… transactions will get collected into the Project Costing (PC) module. Once the contract that the grant award and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5-federal-billing-invoicingComptroller DiNapoli, U.S. Attorney Hartunian & New York A.G. Schneiderman Announce Guilty Pleas on State and Federal Charges By Former Assemblymember William Scarborough
… Comptroller Thomas P. DiNapoli , United States Attorney Richard S. Hartunian, New York State Attorney General Eric T. … out corruption and protecting public funds.” U.S. Attorney Richard S. Hartunian said, “My office is committed to rooting …
https://www.osc.ny.gov/press/releases/2015/05/comptroller-dinapoli-us-attorney-hartunian-new-york-ag-schneiderman-announce-guilty-pleas-state-andXIV.2 Obligation, Accounting and Budget Dates – XIV. Special Procedures
… were completed and the State incurred a liability (accounts payable) or the date goods or services were provided … in a claim for collection from the State (accounts receivable). Obligation Date is the primary date used for the … were completed and the State incurred a liability. If the payment is made pursuant to a contract, the obligation date …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv2-obligation-accounting-and-budget-datesXIII.1 Employee Expense Reimbursement Overview – XIII. Employee Expense Reimbursement
… overview of reimbursable expenses to State employees. Most employee expenses will be reimbursed through the Travel and … Expense module in the Statewide Financial System (SFS). Employee expenses reimbursed through the Travel and Expense … include travel expenses, claims for damages, and other employee reimbursements. Some reimbursable expenses such as …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii1-employee-expense-reimbursement-overviewState Agency Small-Dollar Purchases (Follow-Up)
… entities that existed in 2008-09 were consolidated or closed by 2011-12, while some new entities had been created. …
https://www.osc.ny.gov/state-agencies/audits/2013/11/21/state-agency-small-dollar-purchases-followAccounts Payable Advisory No. 49
… impacts the Scheduled Due field and, where applicable, the Discount Due field. The default Basis Date for vendors … the Basis Date to calculate the Scheduled Due field and Discount Due field, where applicable. Note: This section used …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/49-gfo-updates-basis-date-invoice-received-date-mir-date-and-paymentVIII.1.B Revenue Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… A Revenue transfer is used to adjust or reclassify previously posted … are not limited to, the following types of transactions: Transfer of receipts between funds and account codes as … A Revenue transfer is used to adjust or reclassify previously posted …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1b-revenue-transfersWhat Is a Claim? – Improving the Effectiveness of Your Claims Auditing Process
… Basically, a claim is a demand presented for the payment of money due for goods … by the local government or school district, so long as it is properly itemized and provides all the information, … for audit. Using a standard claim form as a cover sheet is desirable because required information is presented in a …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/what-claimXI-A.4 Procurement Card Use – XI-A. Purchasing
… the applicable masked PCard number from the drop down menu. Alternately, the agency may select these options on a …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xia/xi-a4-procurement-card-useMain-Transit Fire Department – Credit Cards (2024M-77)
… $1,125 for cable Internet service, cell phone services and car washes. However, the cardholder did not provide invoices …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2025/01/03/main-transit-fire-department-credit-cards-2024m-77-0Opinion 98-5
… 802, 803, 806: An elective county coroner, who is also a funeral director, generally, would not have a prohibited … You ask whether an elective county coroner, who is also a funeral director, would have a prohibited interest in a … payment is made to the coroner as a sole proprietor of a funeral business. A coroner also would be deemed to have an …
https://www.osc.ny.gov/legal-opinions/opinion-98-5