This chapter provides an overview of reimbursable expenses to State employees using the Statewide Financial System’s (SFS) Travel and Expense module, which is the module that most employee expenses, including travel expenses and claims for damages, are reimbursed through. 

Certain other reimbursable expenses, such as clothing allowances, moving expenses, and tuition reimbursements are reimbursed through the employee’s payroll or the Accounts Payable module of the SFS. Refer to the sections within Chapter XII – Expenditures of this guide and the Payroll bulletins for more detailed information on expenses reimbursed through methods other than the SFS Travel and Expense module.

Business Units may use the Travel and Expense module directly or bulkload to the Travel and Expense module from their financial system. Regardless of the entry method, Business Units are required to follow the policies outlined in this chapter.

When travel questions arise, the traveler and supervisor should work with the agency’s Finance Office and consider information in published travel guidance (e.g., agency travel policies, OSC Travel Manual, Chapter XIII of the GFO, etc.). 

In the event the agency Finance Office has questions related to the Travel and Expense module that are not answered within this chapter, the agency’s Finance Office can contact [email protected].

Guide to Financial Operations

REV. 07/09/2026