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Opinion 2007-8
… BOARD -- Powers and Duties (audit of fire company) TOWN LAW § 184; GENERAL MUNICIPAL LAW §§ 204-a, 209-z: A town may not unilaterally impose an … of certain fire companies pursuant to General Municipal Law §204-a, a town board may require, as a condition on the …
https://www.osc.ny.gov/legal-opinions/opinion-2007-8Opinion 89-39
Whether a newlyelected town board member would have a prohibited conflict of interest if the town were to purchase insurance coverage from an insurance agency with which the board member is employed
https://www.osc.ny.gov/legal-opinions/opinion-89-39Opinion 88-40
… claims for the expenses of a joint service will be audited by the auditing body of the municipal corporation whose … Village Law, §117 may change to a June 1 fiscal year by village board resolution. A certified copy of the resolution must be … Whether the joint youth committee established by the agreement must be composed of members of the town …
https://www.osc.ny.gov/legal-opinions/opinion-88-40State Comptroller DiNapoli Releases Audits
… York State Comptroller Thomas P. DiNapoli announced today the following audits have been issued. Department of Health – … (DME) – wheelchairs, for example – as a benefit of the program. Some DME items are available on a monthly rental basis, subject to caps; when the cap is reached, the item is generally considered …
https://www.osc.ny.gov/press/releases/2023/05/state-comptroller-dinapoli-releases-auditsXII.6.A Paying Another State Agency – XII. Expenditures
… This section informs New York State Business Units how to process vouchers to another Business Unit in the … processes are billing scenarios with explanations as to how Business Units will use the SFS to create transactions … - Requesting a Special Use Vendor ID for instructions on how to request a Special Use Vendor ID. Refer to Section 5 - …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6a-paying-another-state-agencyX.6 Overview – X. Guide to Vendor/Customer Management
… York State agencies of established Special Use Vendor IDs used in the Statewide Financial System (SFS). Vendor … for a specific agency’s need. These Vendor IDs are to be used by the agency that requested the Single Payment Vendor … are authorized by OSC’s VMU. These Vendor IDs cannot be used when creating a contract on the SFS. Use the Single …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6-overviewXIII.3 Record Retention – Travel and Expense – XIII. Employee Expense Reimbursement
… Section Overview The purpose of this section is to provide guidance to agencies about … supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the General … attachment feature in the SFS to store electronic copies of documents in support of Travel and Expense transactions. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii3-record-retention-travel-and-expenseDiNapoli: Corporate America Must Show Progress on Diversity, Equity & Inclusion
… “Corporate America must foster and protect racial and gender equity in the workplace, in company policies and in … diversity inclusive of sex, race, ethnicity, age, gender identity, gender expression and sexual orientation in … Trust Funds at Vicor Corp . EEO-1 Reporting The federal government collects information from companies detailing the …
https://www.osc.ny.gov/press/releases/2022/02/dinapoli-corporate-america-must-show-progress-diversity-equity-inclusionDiNapoli Report Assesses MTA's Capital Needs and Funding Scenarios
… facing the Metropolitan Transportation Authority (MTA) as it prepares to submit its 2025-2029 Capital Program. The MTA … is key for all stakeholders and riders in particular. It’s my hope that this report will help underscore the … over its capital funding needs by choosing which project it prioritizes, but significantly less control over its …
https://www.osc.ny.gov/press/releases/2024/09/dinapoli-report-assesses-mtas-capital-needs-and-funding-scenariosState Agencies Bulletin No. 654-A
… Purpose To notify agencies of the five (5) digit sub-sort number appearing on the outside address area of the Direct … Background OSC has added a five (5) digit sub-sort number appearing on the outside address area of the Direct … address area will now include a five digit sub-sort number. Affected Employees Employees who receive a Direct …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/654-addendum-additional-information-direct-deposit-advice-statement-addressWestchester County – Budget Review (B18-6-2)
… estimates. Consider the potential financial impact of the settlement of the expired CBAs and be prepared to provide the …
https://www.osc.ny.gov/local-government/audits/county/2018/03/30/westchester-county-budget-review-b18-6-2Contract Advisory No. 22
… in the Statewide Financial System (SFS). Once OSC has closed a contract the SFS header status will display … the “Closed” status. Contracts meeting the criteria below are subject to archiving and may be closed by BOC: A minimum … making final payments and cancelling purchase orders on a timely basis. References: SFS Secure Job Aids: …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/22-closed-contracts-statewide-financial-systemVillage of Madison - Collections (2023M-160)
… the collections were not always recorded and deposited in a timely manner and the Board of Trustees (Board) did not … did not record 27 water fund collections totaling $4,120 in a timely manner. Officials did not receive any reports … Key Recommendations Record and deposit collections in a timely manner. Develop written policies and establish …
https://www.osc.ny.gov/local-government/audits/village/2024/02/16/village-madison-collections-2023m-160Town of Greenport – Town Clerk Operations (2017M-3)
… for the period January 1, 2015 through September 23, 2016. Background The Town of Greenport is located in … receipts for all transactions and did not perform monthly bank reconciliations. The Clerk did not submit a monthly … receipts for all moneys collected and perform monthly bank reconciliations. Submit to the Supervisor a monthly …
https://www.osc.ny.gov/local-government/audits/town/2017/11/21/town-greenport-town-clerk-operations-2017m-3Village of Odessa – Clerk-Treasurers' Records and Reports (2020M-11)
… Determine whether the Clerk-Treasurers accurately and completely accounted for, recorded and reported financial … timely manner. The former Clerk-Treasurer did not properly record her leave usage . She earned and used leave that she … of unused leave upon leaving Village employment. Pursue collection of any erroneous or unauthorized leave payments. …
https://www.osc.ny.gov/local-government/audits/village/2023/06/16/village-odessa-clerk-treasurers-records-and-reports-2020m-11Town of Danby – Town Clerk (2022M-08)
… and not deposited timely or intact and were not remitted to appropriate parties in a timely manner. Although the … reconciliations and accountabilities. The Board did not perform an annual audit of the Clerk’s records. Key … Prepare monthly bank reconciliations and accountabilities. Perform, or obtain, an annual audit of the Clerk’s records. …
https://www.osc.ny.gov/local-government/audits/town/2022/05/20/town-danby-town-clerk-2022m-08Town of Carroll – Town Clerk (2022M-20)
… (Supervisor) or to the appropriate State agencies by the 15th of each month. For example, a former Clerk held water …
https://www.osc.ny.gov/local-government/audits/town/2022/06/24/town-carroll-town-clerk-2022m-20Schonowe Volunteer Fire Company, Inc. – Board Oversight (2021M-185)
… to determine whether they were deposited intact (i.e., in the same amount and form it is received). 15 disbursements …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2022/04/08/schonowe-volunteer-fire-company-inc-board-oversight-2021m-185Loan Payroll Deductions – Enhanced Reporting
… Please use the new amount beginning on the next available payroll cycle so members can avoid underpayment — eliminating …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/loan-payroll-deductionsTown of Hempstead – Budgeting (2021M-169)
… over the four-year audit period for the six major funds reviewed. Town officials failed to monitor the annual …
https://www.osc.ny.gov/local-government/audits/town/2022/02/25/town-hempstead-budgeting-2021m-169