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VIII.1.C Expenditure Transfers – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… SFS functionality prevents the submission of adjustments and transfers between funds in the submodules. Expenditure … Overview of this Chapter for guidance on: Submitting APJV and GLJE transactions to SFS Obligation and Accounting Dates for Transactions Agency Transactions and …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1c-expenditure-transfersAccounts Payable Advisory No. 72
… property (i.e., land). This includes processing voluntary and involuntary (i.e., by eminent domain judgment) land acquisition vouchers and additional award payment and land acquisition deposit vouchers that supplement eminent …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/72-land-acquisition-paymentsXV.16.B Sole Custody Reporting – XV. End of Year
… requirement contributes immeasurably to accurate, complete and timely filing of required sole custody bank account … are reminded that bank statement balances must be obtained and reconciled and the reconciled bank account balance(s) must be provided …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv16b-sole-custody-reportingExamples from GASB Statement 34 - Statement of Fiduciary Net Assets
… Private-Purpose Trusts Agency Funds ASSETS: Cash and cash equivalents $ 1,973 $ 1,250 … $ 44,889 Receivables: Interest and dividends 508,475 760 Other receivables … Accounts payable 1,234 Refunds payable and others 1,358 $ 228,050 …
https://www.osc.ny.gov/local-government/publications/examples-gasb-statement-34-statement-fiduciary-net-assetsTown of Hempstead Local Development Corporation – Fund Balance (2021M-61)
… report - pdf ] Audit Objective Determine whether the Town of Hempstead Local Development Corporation’s (THLDC) Board of Directors (Board) effectively managed fund balance. Key … or adopt a fund balance policy that addresses what level of fund balance is needed or how any surplus funds will be …
https://www.osc.ny.gov/local-government/audits/local-development-corporation/2021/07/02/town-hempstead-local-development-corporation-fund-balanceMount Pleasant Central School District – Information Technology User Accounts (2021M-31)
… District’s acceptable use policy (AUP). Adequately manage network user accounts. Sensitive information technology (IT) … include periodically reviewing user access and disabling network user accounts when access is no longer needed. Evaluate all existing network accounts, disable any deemed unnecessary and …
https://www.osc.ny.gov/local-government/audits/school-district/2021/07/16/mount-pleasant-central-school-district-information-technology-userKingston Housing Authority – Board Oversight (2020M-103)
… report - pdf] Audit Objective Determine whether the Board of Commissioners (Board) provided adequate oversight of Kingston Housing Authority (Authority) operations. Key Findings The Board did not provide adequate oversight of Authority operations. As a result: Budgets were not …
https://www.osc.ny.gov/local-government/audits/public-authority/2021/02/05/kingston-housing-authority-board-oversight-2020m-103Town of Homer – Conflict of Interest (2022M-148)
… report – pdf] Audit Objective Determine whether any Town of Homer (Town) officials had prohibited interests in Town … Key Findings One Board member is the president and owner of a welding company which provided repair work to the Town, … $8,571, during our audit period. As president and owner of the welding company, the Board member had a prohibited …
https://www.osc.ny.gov/local-government/audits/town/2022/12/23/town-homer-conflict-interest-2022m-148Bradford Central School District – Claims Auditor (2022M-157)
… Southern Tier Board of Cooperative Educational Services (GST BOCES), inappropriately audited and approved 25 claims for the GST BOCES service charges totaling approximately $2.4 … quotes, bids and contracts. Properly audit all claims for GST BOCES service charges. District officials agreed with our …
https://www.osc.ny.gov/local-government/audits/school-district/2023/01/06/bradford-central-school-district-claims-auditor-2022m-157Bayport-Blue Point Union Free School District – Nonstudent Network User Accounts (2022M-190)
… the District network and potential loss of important data. In addition to sensitive information technology (IT) control … action. Appendix B includes our comments on issues raised in the District’s response letter. …
https://www.osc.ny.gov/local-government/audits/school-district/2023/04/14/bayport-blue-point-union-free-school-district-nonstudent-network-userCold Spring Harbor Central School District – Capital Assets (2023M-37)
… report – pdf] Audit Objective Determine whether Cold Spring Harbor Central School District (District) officials … audit cold spring harbor school district …
https://www.osc.ny.gov/local-government/audits/school-district/2023/09/01/cold-spring-harbor-central-school-district-capital-assets-2023m-37Eastern Suffolk Board of Cooperative Educational Services – Information Technology (2023M-93)
… [read complete report – pdf] Audit Objective Determine whether Eastern Suffolk Board … managed user account access to the network and financial application. Key Findings Although BOCES officials restricted … by unauthorized individuals. In addition to sensitive information technology (IT) control weaknesses that were …
https://www.osc.ny.gov/local-government/audits/boces/2023/10/13/eastern-suffolk-board-cooperative-educational-services-information-technology-2023mTown of Lyons - Real Property Tax Exemptions Administration (2018M-216)
… with 108 agricultural, non-profit and not-for-profit, senior citizen, veteran and other exemptions. The Assessor: Granted …
https://www.osc.ny.gov/local-government/audits/town/2019/02/01/town-lyons-real-property-tax-exemptions-administration-2018m-216Town of Moravia - Real Property Tax Exemptions Administration (2018M-215)
… We reviewed properties with 85 agricultural, nonprofit, senior citizen, veteran and other exemptions. The Assessor did not: …
https://www.osc.ny.gov/local-government/audits/town/2019/02/08/town-moravia-real-property-tax-exemptions-administration-2018m-215Bolton Central School District - Fund Balance Management (2018M-249)
… Determine whether District officials effectively managed general fund balance. Key Findings Unrestricted … Determine whether District officials effectively managed general fund balance …
https://www.osc.ny.gov/local-government/audits/school-district/2019/02/15/bolton-central-school-district-fund-balance-management-2018m-249Village of Tuxedo Park - Board Oversight (2018M-66)
… Use a request for proposals or quotation process to award professional service contracts. Clearly document water … on an issue that was raised in the Village’s response letter. …
https://www.osc.ny.gov/local-government/audits/village/2018/11/02/village-tuxedo-park-board-oversight-2018m-66School District Bus Safety (2018-MS-4)
… that all pretrip bus safety inspections were completed and reviewed. Districts had no formal mechanism for documenting and following up on complaints. Key Recommendations Annually … overseeing the districts’ own transportation departments and contracted vendors’ activities and their compliance with …
https://www.osc.ny.gov/local-government/audits/statewide-audit/2018/08/30/school-district-bus-safety-2018-ms-4City of Binghamton - Water System Cybersecurity (2018M-152)
… Key Recommendations Establish a process for receiving and assessing system cybersecurity alerts. Adopt policies and procedures to better safeguard the water system. Prohibit … disclosure of information that can jeopardize the system and monitor for and remove such publicly shared information. …
https://www.osc.ny.gov/local-government/audits/city/2018/11/30/city-binghamton-water-system-cybersecurity-2018m-152Norwich City School District - Fund Balance Management (2018M-198)
… budgeted each year for various known expenditures and revenues. Developed a long-term financial plan that was … balanced budgets based on historical or known amounts and reduce the reliance on fund balance as a financing … that is unavailable. Maintain reasonable fund balances and reserves in accordance with adopted policies. Ensure …
https://www.osc.ny.gov/local-government/audits/school-district/2018/11/30/norwich-city-school-district-fund-balance-management-2018m-198Chateaugay Fire Company, Inc. - Financial Activities (2018M-77)
… to ensure financial activity was properly recorded and reported and money was safeguarded. Key Findings The Treasurer did not … officials did not ensure that collections from donations and fundraising were adequately documented. The Treasurer …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/08/10/chateaugay-fire-company-inc-financial-activities-2018m-77