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Accounts Payable Advisory No. 72
… property (i.e., land). This includes processing voluntary and involuntary (i.e., by eminent domain judgment) land acquisition vouchers and additional award payment and land acquisition deposit vouchers that supplement eminent …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/72-land-acquisition-paymentsXV.16.B Sole Custody Reporting – XV. End of Year
… requirement contributes immeasurably to accurate, complete and timely filing of required sole custody bank account … are reminded that bank statement balances must be obtained and reconciled and the reconciled bank account balance(s) must be provided …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv16b-sole-custody-reportingExamples from GASB Statement 34 - Statement of Fiduciary Net Assets
… Private-Purpose Trusts Agency Funds ASSETS: Cash and cash equivalents $ 1,973 $ 1,250 … $ 44,889 Receivables: Interest and dividends 508,475 760 Other receivables … Accounts payable 1,234 Refunds payable and others 1,358 $ 228,050 …
https://www.osc.ny.gov/local-government/publications/examples-gasb-statement-34-statement-fiduciary-net-assetsCost-Saving Ideas: School District Auditing – Audit Committee
… Who does not qualify District employees Persons connected with the district Vendors or service providers …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-school-district-auditing-audit-committeeTown of Hempstead Local Development Corporation – Fund Balance (2021M-61)
… balance is needed or how any surplus funds will be used and the timeframe for doing so. The unrestricted fund balance … of December 31, 2020. Allowing $2.4 million to accumulate and sit idle without a specific purpose to benefit the Town … in the public’s best interest. Key Recommendations Develop and adopt a comprehensive written fund balance policy and a …
https://www.osc.ny.gov/local-government/audits/local-development-corporation/2021/07/02/town-hempstead-local-development-corporation-fund-balanceMount Pleasant Central School District – Information Technology User Accounts (2021M-31)
… District’s acceptable use policy (AUP). Adequately manage network user accounts. Sensitive information technology (IT) … include periodically reviewing user access and disabling network user accounts when access is no longer needed. Evaluate all existing network accounts, disable any deemed unnecessary and …
https://www.osc.ny.gov/local-government/audits/school-district/2021/07/16/mount-pleasant-central-school-district-information-technology-userKingston Housing Authority – Board Oversight (2020M-103)
… report - pdf] Audit Objective Determine whether the Board of Commissioners (Board) provided adequate oversight of Kingston Housing Authority (Authority) operations. Key Findings The Board did not provide adequate oversight of Authority operations. As a result: Budgets were not …
https://www.osc.ny.gov/local-government/audits/public-authority/2021/02/05/kingston-housing-authority-board-oversight-2020m-103Town of Homer – Conflict of Interest (2022M-148)
… report – pdf] Audit Objective Determine whether any Town of Homer (Town) officials had prohibited interests in Town … Key Findings One Board member is the president and owner of a welding company which provided repair work to the Town, … $8,571, during our audit period. As president and owner of the welding company, the Board member had a prohibited …
https://www.osc.ny.gov/local-government/audits/town/2022/12/23/town-homer-conflict-interest-2022m-148Bradford Central School District – Claims Auditor (2022M-157)
… Southern Tier Board of Cooperative Educational Services (GST BOCES), inappropriately audited and approved 25 claims for the GST BOCES service charges totaling approximately $2.4 … quotes, bids and contracts. Properly audit all claims for GST BOCES service charges. District officials agreed with our …
https://www.osc.ny.gov/local-government/audits/school-district/2023/01/06/bradford-central-school-district-claims-auditor-2022m-157Bayport-Blue Point Union Free School District – Nonstudent Network User Accounts (2022M-190)
… District has an increased risk of unauthorized access to and use of the District network and potential loss of important data. In addition to … are unneeded or unnecessary to prevent unauthorized access and use. Key Recommendations Disable unneeded or unnecessary …
https://www.osc.ny.gov/local-government/audits/school-district/2023/04/14/bayport-blue-point-union-free-school-district-nonstudent-network-userVillage of Arkport – Water Fund Financial Operations (2020M-45)
… service's financial operations. Key Findings Complete and accurate accounting records were not maintained, the modified accrual basis of accounting was not used and interfund activity was not properly reported. As a … The Board did not properly segregate water billing and duties or establish compensating controls. Late penalties …
https://www.osc.ny.gov/local-government/audits/village/2020/07/17/village-arkport-water-fund-financial-operations-2020m-45Buffalo City School District - Charter School Tuition Billing (2019M-122)
… a potential $1.7 million overpayment in 2018-19. The Board and District officials did not adopt written policies or … (SED) State aid handbook for the updated formula and rates to determine PECA set-aside amounts for charter school tuition billing. Develop and adopt written policies and procedures for charter school …
https://www.osc.ny.gov/local-government/audits/charter-school/2019/08/23/buffalo-city-school-district-charter-school-tuition-billing-2019m-122Wyoming County – Selected Financial Activities (2015M-94)
… Wyoming County is located in western New York State and has a population of approximately 42,000. The County is … policy does not provide clear guidance for procuring and awarding professional service contracts or contracts for … not adopted comprehensive written cash receipts policies and procedures. Key Recommendations Conduct and document …
https://www.osc.ny.gov/local-government/audits/county/2015/11/20/wyoming-county-selected-financial-activities-2015m-94South Seneca Central School District – Financial Management (2015M-255)
… 1, 2010 through September 10, 2015. Background The South Seneca Central School District is located in the Towns of Ovid, Lodi, Romulus and Covert in Seneca County and the Town of Hector in Schuyler County. The … South Seneca Central School District Financial Management 2015M255 …
https://www.osc.ny.gov/local-government/audits/school-district/2016/01/22/south-seneca-central-school-district-financial-management-2015m-255Mount Markham Central School District – Reserve Funds (2016M-73)
… 2016. Background The Mount Markham Central School District is located in a number of towns in Herkimer, Madison, Oneida … operates three schools with approximately 1,055 students, is governed by an elected seven-member Board of Education. … a reserve policy that communicates to residents why money is being set aside, the Board’s financial objectives for each …
https://www.osc.ny.gov/local-government/audits/school-district/2016/06/24/mount-markham-central-school-district-reserve-funds-2016m-73Chautauqua Lake Central School District – Procurement (2024M-3)
… District officials deviate from adopted policies, there is an increased risk that goods and services will not be …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/07/chautauqua-lake-central-school-district-procurement-2024m-3Pultneyville Fire District – Internal Controls Over Financial Operations (2015M-80)
… District is a district corporation of the State, distinct and separate from the Town of Williamson, Wayne County, in … Law. The Board does not review monthly bank statements and the related reconciliations and canceled check images. The Board did not complete, or …
https://www.osc.ny.gov/local-government/audits/fire-district/2015/06/26/pultneyville-fire-district-internal-controls-over-financial-operationsPulteney Volunteer Fire Department – Controls Over Financial Activities (2014M-175)
… Background The Pulteney Volunteer Fire Department, located in the Town of Pulteney, Steuben County, is affiliated with …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2014/09/19/pulteney-volunteer-fire-department-controls-over-financialCold Spring Harbor Central School District – Capital Assets (2023M-37)
… report – pdf] Audit Objective Determine whether Cold Spring Harbor Central School District (District) officials … audit cold spring harbor school district …
https://www.osc.ny.gov/local-government/audits/school-district/2023/09/01/cold-spring-harbor-central-school-district-capital-assets-2023m-37Eastern Suffolk Board of Cooperative Educational Services – Information Technology (2023M-93)
… [read complete report – pdf] Audit Objective Determine whether Eastern Suffolk Board … managed user account access to the network and financial application. Key Findings Although BOCES officials restricted … by unauthorized individuals. In addition to sensitive information technology (IT) control weaknesses that were …
https://www.osc.ny.gov/local-government/audits/boces/2023/10/13/eastern-suffolk-board-cooperative-educational-services-information-technology-2023m