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Travel Advisory No. 12
GFO Updates SFS Improvements
https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/12-gfo-update-xiii3-xiii4-ac-160-ssfs-mileage-detail-pageState Agencies Bulletin No. 1385
… Purpose To inform agencies of the content information for the 2014 Form 1042-S. Background According to the IRS instructions for Form 1042-S, amounts subject to reporting on Form 1042-S … 01/09/14 through 12/25/14 2014 Form Content See Attachment for a sample 1042-S Form. The information which will appear …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1385-form-1042-s-foreign-persons-us-source-income-subject-withholdingDiNapoli: Contractor Sentenced in Federal Court for Defrauding State of Over $360,000
… Comptroller Thomas P. DiNapoli and U.S. Attorney for the Southern District Preet Bharara, was sentenced today to a … Junkovic defrauded the state by billing for thousands of hours that he did not work while he took overseas vacations … went as far as billing the state for working over 24 hours a day on a few occasions. This is the latest example of …
https://www.osc.ny.gov/press/releases/2014/09/dinapoli-contractor-sentenced-federal-court-defrauding-state-over-360000Standardized Forms – Travel and Conference Expense Management
… A travel reimbursement form should be provided to all employees … Sample travel forms can be viewed at the Office of the New York State Comptroller’s website at www.osc.state.ny.us . … within New York State while on official business. Form ST-129 (Exemption Certificate) should be presented to hotels …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/standardized-formsState Comptroller DiNapoli Releases Municipal Audits
… documented in the meeting minutes. Town of Green Island – Justice Court Operations (Albany County) The justices … Court records were current and accurate and reports to the Justice Court Fund were timely and complete. The justices … status, as either a library officer or independent contractor, is unclear. While this appointment and the duties …
https://www.osc.ny.gov/press/releases/2016/12/state-comptroller-dinapoli-releases-municipal-audits-0State Agencies Bulletin No. 947
… to the employee’s paychecks. All Form W-5s that were filed for the 2009 calendar year will expire on December 31, 2009. Employees who are eligible for advance payments of their Earned Income Tax Credit in … to receive advance Earned Income Tax Credit payments for 2010 Effective Date(s) All Form W-5s expire on December …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/947-agency-instructions-employees-who-claim-advance-earned-income-tax-creditAuditing Travel/Conference Claims – Travel and Conference Expense Management
… is required by law and is an essential internal control for ensuring that travel policy requirements are consistently … The auditing body or official 9 should be looking for completeness, accuracy and original documentation. The … and attendees, etc.)? Are original receipts attached for all expenses that are being sought for reimbursement? …
https://www.osc.ny.gov/local-government/publications/travel-conference-expense/auditing-travelconference-claimsReceiving Your Benefit and Filing Your Pension Payment Option Election – State Police Plan
… then save or print it. Sign in to your Retirement Online account , go to the ‘My Account Summary’ area of your Account Homepage and click the “Estimate my Pension Benefit” button. Members in certain circumstances …
https://www.osc.ny.gov/retirement/publications/1518/receiving-your-benefit-and-filing-your-pension-payment-option-electionReceiving Your Benefit and Filing Your Pension Payment Option Election – Special 20- and 25-Year Plans
… all of which will provide you with a monthly benefit for life. For example, you may elect the Single Life Allowance, which … Or you may choose a lower monthly benefit to provide for a possible payment to a designated beneficiary after your …
https://www.osc.ny.gov/retirement/publications/1517/receiving-your-benefit-and-filing-your-pension-payment-option-electionState Agencies Bulletin No. 2031
… 2020 or later. Affected Employees: All employees who have a Federal Form Version W-4 – 2020 or later and for whom an … claim exempt status or is not entitled to claim more than a specific number of withholding allowances (applicable to … copy of the Lock-in Letter to be retained in the employee’s record and a copy to be provided to the employee. Review …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2031-changes-federal-tax-data-page-including-new-lock-letter-fieldsMember Contributions
… a member contributes, and how much, depends on their tier . However, exceptions may apply to some members of the … System (PFRS), depending on their retirement plan. Tier 6 ERS and PFRS Tier 6 members are required to contribute …
https://www.osc.ny.gov/retirement/employers/member-contributionsState Agencies Bulletin No. 2169
… Purpose: The purpose of this bulletin is to notify agencies of a new program that will automatically … Employee Tax Data page when the form is no longer valid, to ensure employees with expired forms no longer receive the … withholding agent of their foreign status and intention to claim a tax treaty withholding exemption. To notify the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2169-new-program-and-control-d-report-ensure-accurate-form-8233-tax-treaty2024 Year in Review: Fiscal Responsibility, Stewardship and Transparency
… 2024 Year In Review FISCAL RESPONSIBILITY STEWARDSHIP … of the Office of the New York State Comptroller in 2024 …
https://www.osc.ny.gov/reports/2024-year-in-reviewState Agencies Bulletin No. 2286
… the chart below Form 8233 Expiration Date – December 31, 2025 Pay Cycle/PP Type Check Date Pay Period Begin Date Institution 19 Lag 01/09/2025 12/12/2024 Institution 20 Current 01/09/2025 12/26/2024 Administration 20 Lag 01/15/2025 12/19/2024 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2286-program-and-control-d-report-ensure-accurate-form-8233-tax-treatyState Agencies Bulletin No. 1489
… agencies of the Control-D report, NPAY741 (Aliens Who Have Reached Their Tax Treaty Limits). Affected Employees Nonresident aliens who have reached their tax treaty limit Effective Date(s) … (if applicable) withholding tax pages in PayServ: Payroll North America> Employee Pay Data USA > Tax Information > …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1489-nonresident-aliens-nra-who-have-reached-their-tax-treaty-limitsState Agencies Bulletin No. 1587
… ID to “NO TREATY” Under Education and Government Change Form 8233 Received to “NO” Delete any date appearing in Form 8233 Effective Date and/or Form 8233 Expiration Date fields. ****Note: The employee must …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1587-nonresident-aliens-nras-who-have-reached-their-tax-treaty-limitsOperational Advisory No. 29
… SFS Agency Security Administrator (ASA) to assign the new role of NYF_AGY_AP_PYM_STOP_REQ to agency staff that will … This role will need to be assigned for both bulkload and online agencies. During the transition period, OSC and DTF … can request a copy by emailing [email protected] . A new public query ‘NY_AGY_STOP_PAYMENT_REQUESTS’ will be made …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/29-gfo-updates-reissuing-or-cancelling-refund-vendor-employee-expense-or-sspCost-Saving Ideas: Managing Your Travel and Conference Expenses
… board should provide guidance for managing travel and conference expenses to avoid any problems arising, such as: … in advance. Examples of exceptions include when lodging is unavailable at or below the maximum rate, or if a specific … for federal income tax purposes) payable regardless of what the employee spent on meals (see General Municipal Law …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-managing-your-travel-and-conference-expensesPayroll Improvement Project Bulletin No. PIP-008.1
… on changes resulting from the upgrade of the PayServ system to PeopleSoft version 9.2. Affected Employees: All … data in version 9.2. For agencies who reserve EMPLIDs online, Add a Person will be used to enter personal data and … the Request Stop Payment page and will be included in the online PayServ manual. Automated Interface: The Reserve …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/payroll-improvement-project/pip-0081-what-changing-payserv-version-92State Agencies Bulletin No. 1037
… in determining taxable wages in the current year. The IRS does, however, consider that since tax and wage information …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1037-taxation-recovered-salary-overpayments