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X.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… File. This Subsection provides the agency with guidance on how to: use the Vendor Add Portal in the Statewide Financial … SECTION OVERVIEW AND POLICIES New York State agencies can directly enter information in the Statewide Financial … of Federal Regulations (CFR) section 301.6724-1. Please see Section 10 - Record Retention for Vendor Records of this …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationControls Over Cash Advance Accounts
… internal controls over these accounts to ensure that funds are properly accounted for and payments are only made … business needs. Key Recommendation Reduce the amount of funds held in each advance account to more appropriate levels … practices and anticipated future needs. Return excess funds to the State Treasury. Other Related Audits/Reports of …
https://www.osc.ny.gov/state-agencies/audits/2015/04/06/controls-over-cash-advance-accountsState Comptroller DiNapoli Releases State Audits
… identified in the initial report. New York Wine and Grape Foundation: Use of State Appropriations (2015-S-102) The foundation has appropriately used its state money to fund allowable activities. The foundation has also exceeded … officials immediately rectified the problem. Department of Health (DOH): Program Oversight and Monitoring of the Maximus …
https://www.osc.ny.gov/press/releases/2016/07/state-comptroller-dinapoli-releases-state-audits-0State Agencies Bulletin No. 1010
… updates Effective Date(s) September 27, 2010 Background On September 27, 2010 the New York State’s PeopleSoft Payroll … (version 8.9) will reflect the application of several tax updates and maintenance patches.In addition to … and Transfer Requests pages. An additional choice, ER FICA Exmpt, is available on the FICA Status drop down …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1010-implementation-oraclepeoplesoft-tax-updates-and-maintenance-packsNorth Country Community College – Internal Controls Over Selected Financial Operations (2013M-354)
… waivers in accordance with the provisions of the College’s collective bargaining agreements, resulting in $54,364 in waivers being granted to …
https://www.osc.ny.gov/local-government/audits/community-college/2014/03/28/north-country-community-college-internal-controls-over-selectedCity of Yonkers – Financial Operations (2017M-119)
… Review unused debt proceeds prior to issuing new bonds and limit borrowing to only those amounts actually …
https://www.osc.ny.gov/local-government/audits/city/2018/04/13/city-yonkers-financial-operations-2017m-119Springbrook NY, Inc. – Compliance With the Reimbursable Cost Manual
… with disabilities who are between three and five years of age. Springbrook is reimbursed for these services through … $38,106 in excessive salary costs and $1,473 for certain life insurance costs; and $16,604 in other than personal service …
https://www.osc.ny.gov/state-agencies/audits/2019/09/06/springbrook-ny-inc-compliance-reimbursable-cost-manualKids & the Training Institute, Inc. – Compliance With the Reimbursable Cost Manual
… Purpose To determine whether the costs reported by Kids & the Training Institute, Inc. (KTI) on the Consolidated … special education itinerant teacher (SEIT) and related services to disabled preschool children. KTI subleases from …
https://www.osc.ny.gov/state-agencies/audits/2013/02/07/kids-training-institute-inc-compliance-reimbursable-cost-manualState Agencies Bulletin No. 1472
… (0) in one or more record number Background As part of the New York State Correctional Officers & Police Benevolent … SSU 21 DRP Oth -1.538% D6J 12-13 SSU 21 DRP Repayment New Earnings Code OSC has created a new earnings code to process the repayment of the NYSCOPBA …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1472-repayment-new-york-state-correctional-officers-police-benevolentState Agencies Bulletin No. 1073
… contains employee addresses that do not meet United States Postal Service (USPS) standards for bar code mailing. The USPS has … THIS COUNTRY DOES NOT HAVE POSTAL CODES According to the US Postal Service, the country selected does not have a …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1073-modification-control-d-report-npay766-employee-address-not-barcodeableWyoming County – Selected Financial Activities (2015M-94)
… Purpose of Audit The purpose of our audit was to examine selected … does not provide clear guidance for procuring and awarding professional service contracts or contracts for insurance … cash receipts policies and procedures. Key Recommendations Conduct and document thorough analyses of alternatives before …
https://www.osc.ny.gov/local-government/audits/county/2015/11/20/wyoming-county-selected-financial-activities-2015m-94VendRep System Contract Search
… Contracts user role have access within the VendRep System to all active contracts that were approved by the … non-approved.” Unless the contract status is “approved,” it is viewable only by your authorized users and the … by Vendor Name using the following options: “Contains,” “Does Not Contain,” “Is,” "Is Not," "Starts With" and “Ends …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-contract-searchControls Over Cash Advance Accounts
… it oversees to ensure the money is properly accounted for and used for appropriate business expenses. The audit … and the cash is transferred from the State Treasury to a local bank account for use by the agency. SED was … infrequently issues checks for petty cash expenses. SED does not routinely resolve old outstanding items or review …
https://www.osc.ny.gov/state-agencies/audits/2014/09/08/controls-over-cash-advance-accountsState Police Bulletin No. SP-197
… record will not be updated: Position and Job do not match – if the Position Number equals the NYS Position Number … employee’s salary was not updated. Position and Job do not match – if the Position Number equals the NYS Position Number …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-police/sp-197-april-2018-and-april-2019-retroactive-salary-increases-state-policeCity of Jamestown – Internal Controls Over Selected Financial Operations (2013M-72)
… process. Users of the six electronic collection systems can collect, record, prepare deposits and make adjustments in … Recommendations Seek bids and quotes as required by City policy and State statute. Obtain written contracts with … logs and investigate any gaps in the receipt sequence and document the results. Ensure that all adjustments are …
https://www.osc.ny.gov/local-government/audits/city/2013/06/14/city-jamestown-internal-controls-over-selected-financial-operations-2013m-72Protection of Managed Pollinators (Honey Bees) (Follow-Up)
… (Honey Bees) (Report 2021-S-40 ). About the Program Wild and managed pollinators are critically important to the … they maintain, the county in which each of the colonies is located, current contact information of the individual(s) … prevent and mitigate harmful effects to their populations. This audit covered the period from January 2017 through …
https://www.osc.ny.gov/state-agencies/audits/2024/07/12/protection-managed-pollinators-honey-bees-followSullivan County – County Jail Operations (2013M-33)
… of Audit The purpose of our audit was to examine County jail operations and related costs for the period January 1, … The cost of a new jail would be fully offset by payroll, inmate boarding and facility cost savings within 33 years, …
https://www.osc.ny.gov/local-government/audits/county/2013/06/14/sullivan-county-county-jail-operations-2013m-33Sullivan County – Fiscal Stress (2013M-81)
… balance is artificially inflated due to a $4.5 million Nursing Home receivable that is unlikely to be collected. Because of … balance resulting from a very significant liability of the Nursing Home receivables that will not be received and …
https://www.osc.ny.gov/local-government/audits/county/2013/07/19/sullivan-county-fiscal-stress-2013m-81Hourly Based Information Technology Services
… Services (HBITS) vendors: (i) at the appropriate hourly bill rates; (ii) for consultants with the required months of … includes a pricing schedule that defines the hourly bill rate for standard and specialty job titles. The hourly bill rates for standard titles are based on job title, skill …
https://www.osc.ny.gov/state-agencies/audits/2016/09/02/hourly-based-information-technology-servicesTown of Pittsfield – Disbursements (2013M-82)
… to December 19, 2012. Background The Town of Pittsfield is located in Otsego County and has a population of … was underpaid by a total of more than $2,300 for his health insurance buy-out in the 2011 and 2012 fiscal years. These …
https://www.osc.ny.gov/local-government/audits/town/2013/06/07/town-pittsfield-disbursements-2013m-82