Travel Advisory No. 10

Travel Advisory

Office of Operations

Bureau of State Expenditures

Advisory Name

GFO Updates - Employee Expense Reimbursements

Date Issued

03/04/2019

Date Last Updated

03/04/2019

Subject:

GFO Updates – Employee Expense Reimbursements (Effective March 1, 2019)

Guidance:

The Office of the State Comptroller updated the following sections in Chapter XIII of the Guide to Financial Operations:

Chapter/Section	Name	Description
XIII.1	Employee Expense Reimbursement Overview	Updated to indicate that moving expense reimbursements are no longer submitted through the Travel and Expenses module in the Statewide Financial System (SFS) and will instead be processed through PayServ.
XIII.8	Procedures for Employee Non-Travel Expense Reimbursement	Updated to remove procedures for submitting moving expense reimbursements through the Travel and Expenses module in SFS.
XIII.8.A	Moving Expense Reimbursements	Updated to indicate that moving expense reimbursements are no longer submitted through the Travel and Expenses module in SFS and will instead be processed through PayServ.
XIII.9	Allowed Values for Processing Payments in SFS	Updated the Section Overview.
XIII.9, Expense Types Attachment	Allowed Values for Processing Payments in SFS – Expense Types	Updated the Expense Types attachment for readability, clarity, and conciseness. In addition, certain Expense Type descriptions were edited, information regarding taxable income for the employee was expanded upon, some Expense Types were removed, and some Expense Types were added. Notable changes include the following: Removed “Moving Expenses (NonTax),” “Moving Expenses (Tax),” and “Train Tickets – Prepaid” Removed “Conference” and replaced it with “Conferences / Trainings” Removed “Training/Education” and replaced it with “Educational Assistance Program” “PDiem-Pub Official Day” will be reported to the IRS and included in the employee’s W-2 as taxable income