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Accounts Payable Advisory No. 58
… Unique Invoice Number Requirements Reference: Guide to Financial Operations (GFO): Chapter XII, Section 5.B. - Unique Invoice Number Requirements Guidance: This is to remind agencies the Statewide Financial System (SFS) … will prevent the agency from submitting the voucher until it enters a unique invoice number. In such instances, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/58-unique-invoice-number-requirementsAccounts Payable Advisory No. 13
… process provides important controls including: Prevention of duplicate payments and overpayments; Validation that goods …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/13-voucher-matching-process-required-sfsHamlin Morton Walker Fire District – Pumper Truck Procurement (2023M-27)
… the Hamlin Morton Walker Fire District (District) Board of Commissioners (Board) procured a pumper truck in … Comply with competitive bidding statutes and the District’s procurement policy. District officials agreed with our …
https://www.osc.ny.gov/local-government/audits/fire-district/2023/05/26/hamlin-morton-walker-fire-district-pumper-truck-procurement-2023m-27Vacating Orders – Divorce and Your Benefits
… NYSLRS requires that the Vacating Order include the date on which the original DRO was signed and language … the Vacating Order must acknowledge that it remains in effect. Please note that the court may have additional requirements for the contents of a Vacating …
https://www.osc.ny.gov/retirement/members/divorce/vacating-ordersTioga Central School District – Health Insurance and Special Education Cost Savings (2020M-84)
… an acceptable health insurance buyout incentive in lieu of health insurance coverage. Savings could range between …
https://www.osc.ny.gov/local-government/audits/school-district/2020/11/13/tioga-central-school-district-health-insurance-and-special-education-costTioga Central School District – Cash Management (2020M-83)
… monthly cash flow forecasts that estimate available funds for investment. Ensure excess funds are invested in a manner, …
https://www.osc.ny.gov/local-government/audits/school-district/2020/11/13/tioga-central-school-district-cash-management-2020m-83State Agencies Bulletin No. 130
… Purpose This bulletin amends Bulletin No. 89, issued April 6, 1999, by correcting the deduction code … the Gen Deduction CD (Agency) panel. Refer to Bulletin No. 89 for instructions on how to start and cancel the deduction. … This bulletin amends Bulletin No 89 issued April 6 1999 by correcting the deduction code …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/130-csea-universal-life-programWest Seneca Fire District #4 – Procurement (2020M-52)
… District officials were unable to provide written quotes for 42 purchases totaling $149,854 to demonstrate competitive … Update the procurement policy to provide guidance for purchases in which alternative proposals or quotations …
https://www.osc.ny.gov/local-government/audits/fire-district/2020/06/18/west-seneca-fire-district-4-procurement-2020m-52Montezuma Volunteer Fire Department - Financial Operations (2018M-23)
Montezuma Volunteer Fire Department Financial Operations 2018M23
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2018/05/11/montezuma-volunteer-fire-department-financial-operations-2018mBedford Central School District - Information Technology (2018M-164)
… Bedford Central School District Information Technology …
https://www.osc.ny.gov/local-government/audits/school-district/2018/10/26/bedford-central-school-district-information-technology-2018m-164Bronxville Union Free School District - Procurement (2018M-46)
… if District officials sought competition for the purchase of goods and services not subject to competitive bidding and …
https://www.osc.ny.gov/local-government/audits/school-district/2018/06/08/bronxville-union-free-school-district-procurement-2018m-46South Jefferson Central School District – Payroll (2024M-31)
… paid. In addition, we reviewed payroll change reports for two months during our audit period to determine whether …
https://www.osc.ny.gov/local-government/audits/school-district/2024/06/14/south-jefferson-central-school-district-payroll-2024m-31Newcomb Central School District - Claims Audit (2023M-159)
… complete report – pdf] Audit Objective Determine whether Newcomb Central School District (District) claims were … Determine whether Newcomb Central School District District claims were properly …
https://www.osc.ny.gov/local-government/audits/school-district/2024/03/29/newcomb-central-school-district-claims-audit-2023m-159IX.12.M Journal Vouchers – IX. Federal Grants
Agencies are required to make every effort to properly allocate state voucher payments between state and federal funds
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12m-journal-vouchersNorthern Adirondack Central School District – Leave Accruals (2020M-50)
… whether the District accurately maintains employee leave records. Key Findings Employees are allowed to earn vacation leave accruals that exceed the amount allowed in Board-approved contracts. Errors occurred in the leave records maintained for 24 of the 33 (73 percent) …
https://www.osc.ny.gov/local-government/audits/school-district/2020/09/25/northern-adirondack-central-school-district-leave-accruals-2020m-50XV.6.B Negative Payroll Balances – XV. End of Year
… attentive in monitoring this report for negative balances and be especially diligent in the effort to ‘clean up’ … Budgets are not permitted to lapse with a negative balance and should be handled with the highest priority. In addition … balances, agencies should also be proactive in addressing and correcting all negative balances as soon as possible. …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xv/xv6b-negative-payroll-balancesMedina Central School District - Reserve Funds (2019M-165)
… demonstrate the need to retain approximately $2.1 million in four reserves. While not adopted in the Board’s meeting … a plan to use $5.4 million from four general fund reserves for a purpose for which they were not established. Key Recommendations …
https://www.osc.ny.gov/local-government/audits/school-district/2020/01/03/medina-central-school-district-reserve-funds-2019m-165Comptroller DiNapoli Announces Joint Effort With Ulster, Orange County District Attorneys to Combat COVID-19 Scams
… New York State Comptroller Thomas P. DiNapoli, Orange County District … them and with law enforcement across the state to protect New Yorkers and hold those who would commit these crimes …
https://www.osc.ny.gov/press/releases/2020/04/comptroller-dinapoli-announces-joint-effort-ulster-orange-county-district-attorneys-combat-covid-19Schodack Central School District - Extra-Classroom Activities (2019M-85)
… treasurer receives adequate supporting documentation in a timely manner for all ECA fund collections that are …
https://www.osc.ny.gov/local-government/audits/school-district/2019/06/21/schodack-central-school-district-extra-classroom-activities-2019m-85SUNY Bulletin No. SU-153
… Purpose To provide instructions for processing Discretionary Lump Sum Payments. Affected … , ANN , BIW , CAL , CYF and CYP Effective Date(s) Payments for the Fall Semester may be made beginning in Administration … Pay Period 18L, paychecks dated December 24, 2008 Payments for the Spring Semester may be made beginning in …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-153-suny-discretionary-lump-sum-payments-dlp-and-dls-fall-2008