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VII.10.G Cash Advance Shortages and Overages – VII. State Revenues and Appropriated Loan Receivables
… XII, Section 10.E - Reporting the Theft, Loss or Misuse of State Assets of this Guide, if the Business Unit suspects the shortage is due to theft, loss, or misuse of State assets, documentation explaining the shortage should …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10g-cash-advance-shortages-and-overagesIX.12.G Check Clearance Patterns – IX. Federal Grants
… A “check clearance pattern” projects the amount subtracted from … the CMIA, the U.S. Treasury may require states to develop check clearance patterns for the purpose of: Timing the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12g-check-clearance-patternsVII.10.D Cash Advance Payment Types – VII. State Revenues and Appropriated Loan Receivables
… It is in the State’s best interest to use cost effective payment methods and to avoid the expenses associated with the State’s traditional … travel expenses). If the reconciled balance including work-in-process activity and deposits in transit, exceeds the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10d-cash-advance-payment-typesVII.2 Miscellaneous Receipts / Accounts Receivable Receipts Overview – VII. State Revenues and Appropriated Loan Receivables
… receipts are recorded through the Accounts Receivable (AR) module in the Statewide Financial System (SFS) after a … types of cash receipts should be recorded in the SFS as an AR Deposit in the AR module: Agency operations – receipts … are required on all deposits in SFS: Business Unit Department Code Fund Code Account Code: Deposits using …
https://www.osc.ny.gov/state-agencies/chapter-vii/vii2-miscellaneous-receipts-accounts-receivable-receipts-overviewXIII.10.D Refunds Owed to the State by an Employee - To Agency Sole Custody Account – XIII. Employee Expense Reimbursement
… Refunds to an Agency Sole Custody Account Process and Transaction Preparation: If an employee … was issued a check from a Business Unit’s sole custody account, the advance must be reconciled outside of SFS. The … employee must provide a check payable to the sole custody account at the time of submission of the expense report for …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10d-refunds-owed-state-employee-using-due-state-offsetDiNapoli: Georgia Woman Allegedly Stole Over $450K in NYS Pension and Social Security Payments
… this joint effort, one more person who believed they could game the system has been caught and will be prosecuted.” “For …
https://www.osc.ny.gov/press/releases/2023/02/dinapoli-georgia-woman-allegedly-stole-over-450k-nys-pension-and-social-security-paymentsPort Byron Central School District – Network User Accounts (2021M-119)
Determine whether Port Byron Central School District (District) officials ensured network user account controls were secure.
https://www.osc.ny.gov/files/local-government/audits/2021/pdf/port-byron-2021-119.pdfGeneral Brown Central School District - Building Renovation Project (2019M-21)
Did the Board and District officials properly establish, monitor and account for the building renovation project?
https://www.osc.ny.gov/files/local-government/audits/pdf/general-brown-21.pdfTown of Edinburg – Justice Court Operations (2014M-226)
… adequate case files. The reconciled bail bank account balance did not agree with the Justice’s accounting records. … in the case files and court records. Reconcile the bail balance to identify the cause of the discrepancy between the Justice’s records and the bank account balance. Periodically review reports of undisposed cases to …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/11/14/town-edinburg-justice-court-operations-2014m-226DiNapoli: Georgia Woman Sentenced to Over a Year in Prison and Ordered to Pay $459K in Full Restitution for Stealing NYS Pension and Social Security Payments
… she stole $459,050 in New York state pension and federal social security payments from her deceased mother-in-law’s bank … Attorney Buchanan, and the Social Security Administration Office of the Inspector General, she has been held …
https://www.osc.ny.gov/press/releases/2023/11/dinapoli-georgia-woman-sentenced-over-year-prison-and-ordered-pay-459k-full-restitution-stealing-nysDiNapoli: Queens Woman Pleads Guilty to Stealing $85,000 in NYS Pension Payments Meant for Her Deceased Father
… and Local Retirement System is structured to benefit those who have dedicated years of their life to public service. … account that was in his and his deceased wife’s name. He died in April 2020, at which time the pension payments should … pension payments were paid into Hansen’s father’s account after his death and then fraudulently taken by Deanna Hansen. …
https://www.osc.ny.gov/press/releases/2024/06/dinapoli-queens-woman-pleads-guilty-stealing-85000-nys-pension-payments-meant-her-deceased-fatherDiNapoli: Contribute to 529 College Savings Account by Dec. 31 for Tax Benefits
… New York State Comptroller Thomas P. DiNapoli today issued a … the $25 minimum contribution fees make it easier to save for continuing higher education. New York's 529 College … from their New York State taxable income. Married couples filing jointly can deduct up to $10,000 each year.* "Now's …
https://www.osc.ny.gov/press/releases/2017/12/dinapoli-contribute-529-college-savings-account-dec-31-tax-benefitsPhelps-Clifton Springs Central School District – Network Access (2021M-35)
… Key Findings District officials did not ensure that the District’s network access controls were secure. Officials …
https://www.osc.ny.gov/local-government/audits/school-district/2021/06/25/phelps-clifton-springs-central-school-district-network-access-2021m-35Irvington Union Free School District – Fixed Assets (2022M-89)
… in the District’s possession. These items included a desk, oven, stove, television and television studio equipment. 65 …
https://www.osc.ny.gov/local-government/audits/school-district/2022/09/30/irvington-union-free-school-district-fixed-assets-2022m-89Update Vendor Information and Access
… As a New York State vendor, you must ensure your business information is accurate and up … New York State Comptroller (OSC). You have the option to do so online 24/7 through the Vendor Self-Service Portal or … Vendor Portal in SFS to make it easier for you to specify how you want New York State to transact business with you. …
https://www.osc.ny.gov/state-vendors/portal/update-vendor-information-and-accessWantagh Union Free School District – Financial Application User Access Controls (2024M-46)
… the Wantagh Union Free School District (District) Board of Education (Board) and officials established adequate … data, improper transactions or the misappropriation of funds in the financial application because they did not: … application user accounts and permissions and the review of audit trail reports. Limit user account permissions in …
https://www.osc.ny.gov/local-government/audits/school-district/2024/10/25/wantagh-union-free-school-district-financial-application-user-accessState Agencies Bulletin No. 2287
… Purpose: The purpose of this bulletin is to inform agencies of new functionality allowing employees to … wish to change their opt in/opt out options, they will need to submit the account enrollment into NYSPO first and … job aids for employee use which can be found in the Get Help section of the NYSPO webpage . Additionally, OSC …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2287-new-york-state-payroll-online-direct-deposit-functionalityXIV.1 Outstanding Check Outreach and Escheatment – XIV. Special Procedures
… Each year an outreach and escheatment must be completed for all checks that remain uncashed one year … does not have a valid address for the payee, or the agency can demonstrate that the only address on file is not the … sole custody accounts once the required information is transmitted to OSC OUF. Each business unit which has been …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv1-outstanding-check-outreach-and-escheatmentCost-Saving Ideas: Minimizing Unemployment Insurance Costs
… Insurance: Employer Overview Updated 2016 … CostSaving Ideas Minimizing Unemployment Insurance Costs …
https://www.osc.ny.gov/local-government/publications/cost-saving-ideas-minimizing-unemployment-insurance-costsV.3.G Product Code – V. Chart of Accounts (COA) Governance
… refer to Chapter IV.3.B - Miscellaneous Receipts of this Guide . Product values are captured under the SHARE SetID … have migrated to the SFS. More information, including the COA Tree List, can be found in SFSSecure . To add or modify a Product value, complete the COA Product Change Request Form and submit it to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3g-product-code