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Travel Advisory No. 10

… of the State Comptroller updated the following sections in Chapter XIII of the Guide to Financial Operations: … no longer submitted through the Travel and Expenses module in the Statewide Financial System (SFS) and will instead be … reimbursements through the Travel and Expenses module in SFS. XIII.8.A Moving Expense Reimbursements Updated to …

https://www.osc.ny.gov/state-agencies/advisories/travel-advisory/10-gfo-updates-employee-expense-reimbursements

Empire BlueCross – Improper Payments for Intraocular Lens Claims Billed by Hospitals

… whether Empire BlueCross properly paid hospital claims for intraocular procedures. The audit covered the period … The Empire Plan is the primary health benefits plan for NYSHIP, covering nearly 1.1 million members. Empire … portion of the Empire Plan. Empire processes claims for hospital services according to contracts it negotiates …

https://www.osc.ny.gov/state-agencies/audits/2019/12/20/empire-bluecross-improper-payments-intraocular-lens-claims-billed-hospitals

State Comptroller DiNapoli Releases School District Audits

… oversight was lacking. Officials did not provide support for 12 of the 15 balance sheet accounts auditors reviewed. … in a timely manner. Only four of the 349 journal entries for 2018-19 and only 60 of the 292 journal entries for … $49,607 to $345,221. Find out how your government money is spent at Open Book New York . Track municipal spending, …

https://www.osc.ny.gov/press/releases/2021/07/state-comptroller-dinapoli-releases-school-district-audits

PayServ

… PayServ 9.2 Job Aids Add Employment Instance Enroll in the ORP/VDC Enroll Employee in 403b Plan Enroll Employee in General Deduction Enroll in a … Codes for Executive Agencies Return from Leave Check List for Executive Agencies Worksheets & Calculators AC 230 …

https://www.osc.ny.gov/state-agencies/payroll/job-aids/payserv

State Comptroller DiNapoli Releases School District Audits

… were followed to communicate financial application user account changes to the vendor. Schuylerville Central School …

https://www.osc.ny.gov/press/releases/2021/12/state-comptroller-dinapoli-releases-school-district-audits

Coxsackie-Athens Central School District - Procurement and Claims Audit (2018M-180)

… whether claims were supported by adequate documentation, for appropriate purposes and audited and approved before … Key Findings District officials did not: Seek competition for professional services obtained from seven providers who … purchasing documentation. Appoint a claims auditor who is independent of the purchasing process in accordance with …

https://www.osc.ny.gov/local-government/audits/school-district/2018/12/07/coxsackie-athens-central-school-district-procurement-and-claims-audit

X.2 Guide to Vendor Management Policies – X. Guide to Vendor/Customer Management

Business Units create contracts purchase requisitions purchase orders and in general process voucher payments in the Statewide Financial System SFS with vendors that have been successfully registered in the Statewide Vendor File and have valid New York State Vendor IDs

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x2-guide-vendor-management-policies

State Comptroller Thomas P. DiNapoli Releases School District Audit

… in operations. District officials should have disabled 17 of the 113 network user accounts auditors examined. The 17 … officials should have also revoked permissions for eight of the 12 network user accounts with administrative …

https://www.osc.ny.gov/press/releases/2021/02/state-comptroller-thomas-p-dinapoli-releases-school-district-audit

IT Asset Management (2022-MS-2)

… inventoried and safeguarded information technology (IT) assets acquired or in use during the audit period. Key … audited did not always appropriately track or inventory IT assets, maintain complete IT inventory records or … to safeguard IT assets. … audit schools statewide IT asset management …

https://www.osc.ny.gov/local-government/audits/statewide-audit/2023/03/16/it-asset-management-2022-ms-2

X.6.A Requesting a Special Use Vendor ID – X. Guide to Vendor/Customer Management

… Special Use Vendor IDs starting with ‘0’. These Vendor IDs have been established for processing expenditures to unique …

https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x6a-requesting-special-use-vendor-id

State Agencies Bulletin No. 1052

… Purpose To describe a new field in PayServ to be used by New York State’s Statewide Financial … expenses until October, 2011. More information about how PayServ employee data will be used in the SFS will be …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1052-alternate-employee-identifier

Sherburne-Earlville Central School District – Emplolyee Benefits (2024M-67)

… when leave buybacks were processed or record leave in the District’s leave tracking system. In addition, procedures were not in place for maintaining leave accrual records or to ensure that …

https://www.osc.ny.gov/local-government/audits/school-district/2024/10/04/sherburne-earlville-central-school-district-emplolyee-benefits-2024m-67

State Comptroller DiNapoli Releases Municipal & School Audits

… today announced the following local government and school audits were issued. Marathon Joint Fire District – Investment Program (Cortland County) District … in March 2023 and invested $653,000. Depew Union Free School District – Investment Program (Erie County) District …

https://www.osc.ny.gov/press/releases/2023/10/state-comptroller-dinapoli-releases-municipal-school-audits-1

Shelter Island Union Free School District - Fund Balance (2020M-23)

… policy. Adopt budgets that include reasonable estimates for appropriations. Discontinue appropriating fund balance …

https://www.osc.ny.gov/local-government/audits/school-district/2020/04/24/shelter-island-union-free-school-district-fund-balance-2020m-23

State Comptroller DiNapoli Releases School District Audits

… acceptable computer use policy. As a result, five of the six online banking users were allowed to access … for. District officials did not provide adequate oversight of extra-classroom activity and admission event collections. …

https://www.osc.ny.gov/press/releases/2021/04/state-comptroller-dinapoli-releases-school-district-audits-0

State Agencies Bulletin No. 1734

To notify agencies that OSC will be unable to print checks for Payroll Check Reissues Reversals Exchanges and Direct Deposit Returns during the SFS blackout p

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1734-payroll-check-reissues-reversals-exchanges-and-direct-deposit-returns

Vendor File Advisory No. 2

… the vendor add process: The only allowable punctuation is the hyphen (-) and the ampersand (&). Do not use periods, …

https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/2-regarding-consistency-adding-vendor-information

State Comptroller DiNapoli Releases School District Audits

… East Ramapo Central School District – Textbooks Loaned to Nonpublic School Students (Rockland County) The district … policies. Of 1,317 disbursements reviewed by auditors, 207 check disbursements (totaling $176,847) and 274 debit and … resulted in apparent overpayments of $2,180. Find out how your government money is spent at Open Book New York . …

https://www.osc.ny.gov/press/releases/2020/08/state-comptroller-dinapoli-releases-school-district-audits