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Red Flags – Improving the Effectiveness of Your Claims Auditing Process
… Claims with certain characteristics may have a higher risk of error or fraud. Officials should use common sense and reasonable skepticism when any claim appears to be out of the ordinary. Even when all required documentation is submitted, remain skeptical, especially of claims that are not routine. In today’s electronic …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/red-flagsIntroduction – Improving the Effectiveness of Your Claims Auditing Process
… and appointed) and employees of local governments and school districts. 1 Office of the New York State Comptroller …
https://www.osc.ny.gov/local-government/publications/claims-auditing-process/introductionTown of Saugerties – Information Technology (2015M-117)
… policy or a comprehensive inventory policy for all hardware and software. Key Recommendations Limit the … and establish a comprehensive inventory policy for all hardware and software. … The purpose of our audit was to …
https://www.osc.ny.gov/local-government/audits/town/2015/08/07/town-saugerties-information-technology-2015m-117Village of Frankfort – User Charges (2014M-117)
… $72,000 for the sewer fund and $2.1 for the electric fund, all of which are financed by user charges. Key Findings … Require a designated official’s prior approval for all billing adjustments and written documentation of the …
https://www.osc.ny.gov/local-government/audits/village/2014/06/27/village-frankfort-user-charges-2014m-117Town of Mohawk – Records and Reports (2013M-113)
… Ensure that the accounting records accurately reflect all financial activity including accurate beginning balance sheet account balances. Ensure that all accounting transactions (including adjusting journal …
https://www.osc.ny.gov/local-government/audits/town/2013/09/13/town-mohawk-records-and-reports-2013m-113Transportation – 2021 Financial Condition Report
… State is responsible for maintaining more than 42,700 lane miles of highway. Compared to the prior year, the number of highway lane miles rated poor to fair decreased by 1.7 percent in 2020. In 2020, 54.8 percent of the State’s highway lane miles were rated good to excellent, a 1.0 percentage point …
https://www.osc.ny.gov/reports/finance/2021-fcr/transportationSuffolk County Probation Department – Restitution Payments (S9-20-9)
… enforced restitution orders, notified the court when a probationer violated the court order and disbursed victim … properly enforce restitution orders, notify the court when a probationer violated the court order or disburse all victim … Recommendations Establish adequate policies and procedures for enforcing and monitoring restitution obligations. Provide …
https://www.osc.ny.gov/local-government/audits/county/2021/12/14/suffolk-county-probation-department-restitution-payments-s9-20-9Town of New Albion – Justice Court Operations (2014M-161)
… Purpose of Audit The purpose of our audit was to review the processes and procedures for … January 1, 2011 through April 2, 2014. Background The Town of New Albion (Town) is located in Cattaraugus County and has …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/08/29/town-new-albion-justice-court-operations-2014m-161SUNY Bulletin No. SU-356
… Purpose: The purpose of this bulletin is to notify agencies of a business process change in the … 403(b) Savings Plan are affected. Background: In an effort to streamline the process of starting, stopping, and changing … process with SUNY’s Multi-Vendor Coordinator (MVC) to submit all starts, stops, and contribution changes via …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-356-process-change-sunys-voluntary-403b-savings-planTown of Crawford – Town Clerk (2021M-82)
… Audit Objective Determine whether collections in the Town of Crawford (Town) Town Clerk’s (Clerk’s) office were … parties in a timely and accurate manner . As a result of our audit and investigation, the former Clerk pleaded … August 2020, the former Clerk was sentenced to five years of probation and 1,000 hours of community service . The …
https://www.osc.ny.gov/local-government/audits/town/2022/11/23/town-crawford-town-clerk-2021m-82Transportation – 2022 Financial Condition Report
… Improve Slightly for the Second Year in a Row The State is responsible for maintaining more than 42,700 lane … by 4.7 percent in 2021. In 2021, 56.8 percent of the State’s highway lane miles were rated good to excellent, a 2 …
https://www.osc.ny.gov/reports/finance/2022-fcr/transportationChautauqua County – Court and Trust Funds (2020-C&T-1)
… controls to safeguard and account for court and trust funds for the period January 1, 2017 through February 11, … up-to-date and complete records for court and trust funds and abandoned property. Pursuant to New York State … and properly reported the condition of court and trust funds to the State Comptroller as prescribed by statute. We …
https://www.osc.ny.gov/local-government/audits/court-and-trust/2020/04/24/chautauqua-county-court-and-trust-funds-2020-ct-1Town of Summit – Town Clerk (2024M-51)
… 27 which required the Clerk to remit fees collected on or before the 15th of the month following the date of …
https://www.osc.ny.gov/local-government/audits/town/2024/08/16/town-summit-town-clerk-2024m-51State Agencies Bulletin No. 300
… of the forms may be obtained from IRS. Social Security- Medicare Deductions The 2002 Social Security tax will be … Social Security tax deduction of $5,263.80. The 1.45% Medicare tax will apply to all taxable wages, as there is no …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/300-changes-federal-income-tax-withholding-tables-earned-income-tax-creditsFairview Fire District – Payroll and Leave Accruals (2024M-96)
… – pdf] Audit Objective Determine whether Fairview Fire District (District) officials ensured employees’ payroll payments and … response letter. … Determine whether Fairview Fire District District officials ensured employees payroll …
https://www.osc.ny.gov/local-government/audits/fire-district/2025/01/24/fairview-fire-district-payroll-and-leave-accruals-2024m-96Village of Penn Yan – Procurement (2024M-152)
… – pdf] Audit Objective Determine whether Village of Penn Yan (Village) officials ensured Water Treatment Plant … in accordance with Village policy and in the best interest of ratepayers. Key Findings Village officials did not … or made purchases that were not in the best interest of ratepayers. For example, of the 195 WTP purchases totaling …
https://www.osc.ny.gov/local-government/audits/village/2025/03/07/village-penn-yan-procurement-2024m-152Town of Elbridge – Payroll and Leave Accruals (2024M-141)
… accurately paid employees and properly maintained employee leave accruals. Key Findings Town officials did not ensure … payments were accurate, supported and authorized and that leave accrual records were maintained accurately. We … regarding the numbers of hours that employees worked, the leave time that they used, or their leave accrual balances. …
https://www.osc.ny.gov/local-government/audits/town/2025/03/14/town-elbridge-payroll-and-leave-accruals-2024m-141Proposed Regulations
… vi. the amount of proceeds to be deposited to a reserve fund that could be used to pay debt service; and vii. the …
https://www.osc.ny.gov/legislation/proposed-regulationsCUNY Bulletin No. CU-598
… for employees whose Payroll Status is Terminated, Retired or Deceased will be automatically cancelled by OSC …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-598-2011-2018-iatse-local-one-retroactive-general-salaryState Agencies Bulletin No. 1492
… York State, designated as an Applicable Large Employer (ALE), must provide forms 1095C to all full time employees and … insurance coverage offered. The IRS can impose substantial ALE penalties for failure to comply with reporting …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1492-new-employer-federal-reporting-guidelines-affordable-care-act-and-nys