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School District Bus Safety (2018-MS-4)

… Key Findings Districts did not sufficiently monitor in-house drivers or contractual transportation vendors. Superintendents in five districts did not annually approve all bus drivers. … transportation vendor drivers. Take an active role in overseeing the districts’ own transportation departments …

East Rockaway Union Free School District – Purchasing (2015M-253)

… July 1, 2014 through July 31, 2015. Background The East Rockaway Union Free School District is located in the Town of … East Rockaway Union Free School District Purchasing 2015M253 …

XI.11.H Early Pay Discounts for Procurement Contract Purchases – XI. Procurement and Contract Management

… Contractor generally offers more advantageous special price promotions or special discount pricing to other … the Contract term for a similar quantity, and the maximum price or discount associated with such offer or promotion is … otherwise available under this Contract, such better price or discount shall apply for similar quantity …

Overview – Information Technology Contingency Planning

… prepare an IT contingency plan will vary depending on the size and sophistication of your organization’s computerized …

State Agencies Bulletin No. 1200

… fringe benefits such as the Certification, Licensure and Exam Fee Reimbursement are considered taxable income. … in the PEF, M/C or CSEA Certification, Licensure and Exam Fee Reimbursement Program Effective Date(s) Institution …

State Agencies Bulletin No. 1106

… Employees A letter will be sent by the Governor’s Office of Employee Relations to affected PEF and M/C participants … explaining the tax rules. CSEA participants are informed of the taxability upon enrollment in the program. Questions …

Irvington Union Free School District – Information Technology (2016M-266)

… examine internal controls over information technology (IT) for the period July 1, 2014 through February 22, 2016. … five-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year totaled approximately $57.7 … computer users who do not use the District’s computers for instructional purposes or the inappropriate use of IT …

West Fort Ann Volunteer Fire Company – Internal Controls Over Financial Activities (2014M-242)

… 1, 2013 through April 30, 2014. Background The West Fort Ann Volunteer Fire Company is a not-for-profit volunteer organization located in the Town of Fort Ann in Washington County. The Company, which is governed … West Fort Ann Volunteer Fire Company Internal Controls Over …

Vacating Orders – Divorce and Your Benefits

… NYSLRS requires that the Vacating Order include the date on which the original DRO was signed and language … the Vacating Order must acknowledge that it remains in effect. Please note that the court may have additional requirements for the contents of a Vacating …

Elwood Union Free School District – Electronic Transfers (2014M-133)

… that two people from the District were involved in the processing of any of the electronic transactions. The … District funds are transferred, no later than the next business day. …

Area #12 – Information Technology Contingency Planning – Information Technology Governance

Rhinebeck Central School District – Extra-Classroom Activities (2017M-135)

… collections were not always deposited timely and student treasurers did not maintain adequate supporting documentation … that the central treasurer, faculty advisors and student treasurers are adequately informed about the District’s cash … that the central treasurer, faculty advisors and student treasurers comply with District policy. …

Putnam Valley Central School District – Information Technology (2021M-154)

… risk of unauthorized use or access that could result in important data loss and a serious interruption in operations. Officials did not: Adopt an adequate password … password requirements. Create secondary user accounts for the IT system for three employees whose job …

Brookhaven-Comsewogue Union Free School District - Extra-Classroom Activity Funds (2021M-181)

… $321,554 are not properly accounted for by the ECA club. Properly appoint faculty auditors and ensure their … nine activity clubs as ECA clubs. Ensure that each club maintained a separate set of records from those of the … be maintained by the student activity treasurer for each club. District officials agreed with our recommendations and …

Pennellville Volunteer Fireman’s Association, Inc. – Financial Operations (2015M-144)

… Association, Inc. is a not-for-profit corporation located in the Town of Schroeppel, Oswego County. The District, which … proper purposes because it did not include key controls in the bylaws. The Treasurer did not maintain adequate …

Margaretville Volunteer Fire Department – Cash Receipts and Disbursements (2014M-172)

… March 26, 2014. Background The Margaretville Volunteer Fire Department is a volunteer organization located in the … Margaretville Volunteer Fire Department Cash Receipts and Disbursements 2014M172 …

Sherman Central School District – Claims Processing (2016M-352)

… expectations and requirements. The claims auditor does not compare invoices against quotes, bids or government … ensure the claims auditor adequately performs her duties. Compare invoices against applicable quotes, bids and …

Deer Park Union Free School District – Fuel and Vehicle Inventory (2023M-152)

… take corrective action. Appendix B includes our comment on the District’s response to the report.  …

Lake Ronkonkoma Fire District – Bidding and Treasurer’s Office (2015M-9)

… and separate from the Town of Brookhaven, Suffolk County, in which it is located. The District is governed by an … from multiple vendors. Ensure that purchases are made in accordance with statute and the District’s procurement …

Rondout Valley Central School District – Fixed Assets (2023M-36)

… School District (District) officials properly accounted for and monitored fixed assets. Key Findings District … cost of $79,383 were not recorded on the District’s inventory list. For example, these assets include a golf cart … proper approval. Key Recommendations Maintain accurate inventory records. Ensure fixed assets are tagged and are in …