To inform agencies of new file layouts for inbound and outbound file interfaces to PayServ to reflect the conversion from legacy cost centers to the new accounting structure (Chart of Accounts) in SFS
The accounting, reporting and payroll distribution data for all employees paid through PayServ will be affected
The State adopted a new Chart of Accounts (COA) in 2012 when it implemented the Statewide Financial System. OSC is now aligning personal service charges with the new COA. Following this conversion, agencies will be able to compare data across PayServ and SFS, allowing for easier reconciliation of payroll charges.
Institution pay checks dated April 2, 2015 and
Administration pay checks dated April 8, 2015
All employees paid through PayServ
OSC has identified the changes required to the inbound and outbound interface files resulting from the conversion to the new COA.
Interface File Layouts impacted
NHRP521 - One Time Distribution Interface - Agency Split File
NHRP501 - Agency Master File NHRP522 - One Time Distribution Output File and Unload Interface
The following link is where agencies will be able to view the updated layouts as well as any future documentation related to the COA Conversion. PayServ Chart of Accounts Conversion.
Changes to Control D report layouts as well as any data entry changes for on-line users will be provided in a separate bulletin at a later date.
Agencies should work with their Information Technology staff to make the necessary changes to their internal systems to accept (or submit) these new layouts.
Testing of these new file layouts will be coordinated and communicated at a later date.
Questions may be directed to System Support Group at [email protected]. Please include the bulletin number in the Subject line of all emails pertaining to this bulletin.