This bulletin is superseded by Payroll Bulletin No. 1989.2.
The purpose of this bulletin is to provide information and processing instructions regarding the implementation of a pilot program establishing a temporary overtime rate for employees in certain titles represented by PEF or CSEA working at OPWDD.
Employees in certain Operational Services Unit (BU03), Institutional Services Unit (BU04), or Professional, Scientific, and Technical Services Unit (BU05) titles who work at OPWDD are affected.
The Memorandum of Agreements (MOAs) between the State of New York, OPWDD, CSEA, PEF, NYSCOPBA, and Council 82 (C82) allows OPWDD to establish a temporary overtime rate of 2.5 times the employee’s regular rate of pay for employees in certain titles.
The new overtime rate shall apply to all overtime earned during shifts that begin at or after 11:00 pm on 12/01/2021 and at or before 10:59 pm on 08/31/2022. For any shift that begins at or after 11:00 pm on 08/31/2022, the overtime rate shall revert to the rate in place prior to implementation of the pilot program unless extended by mutual agreement of the parties.
The overtime factor used by the New York State Payroll System (PayServ) for affected employees at OPWDD who are represented by PEF or CSEA is .00120.
The new overtime rate is effective at 11:00 pm on 12/01/2021. Agencies should begin using the new Time Entry Overtime Earnings Codes in Institution Pay Period 19L, checks dated 12/30/2021.
Employees who work at OPWDD and have overtime earnings effective 11:00 pm on 12/01/2021 through the end of the pilot program in one of the following titles must be paid at a rate of 2.5 times their regular rate of pay using one of the new Time Entry Overtime Earnings Codes:
|Title||Job Code||Title Code|
|Dev Assnt 1||005694||5546110|
|Dev Assnt 1 (IRM)||005695||5546111|
|Dev Assnt 2||005697||5546120|
|Dev Assnt 3||005698||5546130|
|Dev Asst Tr||005693||5546100|
|Dev Disblts Scr C T A 1||005713||5557610|
|Dev Disblts Scr C T A 1 MC||022165||5557616|
|Dev Disblts Scr C T A 1 SL||005714||5557615|
|Dev Disblts Scr C T A 2||005715||5557620|
|Dev Disblts Scr C T A Tr||016883||5557601|
|Direct Support Assistant||020485||5545030|
|Direct Support Assistant (IRM)||020486||5545035|
|Direct Support Assistant (MC)||019681||5545040|
|Disaster Preparedness Prg Rep 2||008189||9129200|
|Facility Operations Assistant 1||022272||3010100|
|Facility Operations Assistant 1 (Grounds)||023165||3010120|
|Facility Operations Assistant 2 (Grounds)||023167||3010210|
|Fire & Safety Rep||007115||7886110|
|Food Service Worker 1||003264||3124200|
|Food Service Worker 2||003266||3124300|
|Food Service Worker 3||003268||3124400|
|Habiltatn Spec 1||004919||3930100|
|Habiltatn Spec 2||004923||3930200|
|Head Occupl Therapist||005817||5901600|
|Head Physical Ther||005784||5700600|
|Head Recreation Ther||005837||5903600|
|Lic Mstr Soc Wrkr 1||019228||8156100|
|Lic Mstr Soc Wrkr 2||018994||8156200|
|Licensed Practical Nurse||005594||5500200|
|Maintenance Assistant (Carpenter)||006805||7202100|
|Maintenance Assistant (Painter)||006808||7202150|
|Maintenance Supervisor 1||006775||7101300|
|Maintenance Supervisor 1 (Elec Equip)||022922||7101330|
|Maintenance Supervisor 1 (Motor Equip)||022923||7101340|
|Maintenance Supervisor 2||006776||7101500|
|Maintenance Supervisor 2 (Motor Equip)||023086||7101550|
|Maintenance Supervisor 3||006800||7150300|
|Motor Vehicle Operator||007010||7616100|
|Occupl Therpy Ast 1||005812||5900201|
|Occupl Therpy Ast 2||005813||5900202|
|Physcl Ther Asnt 2||005789||5702302|
|Plant Utilities Assnt||006985||7520010|
|Plant Utilities Engineer 1||006990||7520100|
|Plant Utilities Engineer 2||006991||7520200|
|Plant Utilities Engineer 3||006992||7520300|
|Psychology Assnt 3||005984||6161230|
|Rehab Assnt 1||005375||5216101|
|Rehab Assnt 2||005377||5216202|
|Rehab Cnslr 1||007603||8341260|
|Rehab Cnslr 2||007604||8341270|
|Senior Licensed Practical Nurse 1||005595||5500201|
|Senior Licensed Practical Nurse 2||005596||5500202|
|Senr Occupl Ther||005815||5901300|
|Senr Physical Ther||005783||5700300|
|Senr Recreation Ther||005831||5903300|
|Soc Work Assnt 1||007365||8159110|
|Soc Work Assnt 2||007367||8159120|
|Soc Work Assnt 2 SL||07368||8159121|
|Soc Work Assnt 3||007369||8159130|
|Soc Work Assnt 3 SL||007370||8159131|
|Soc Worker 1||007373||8159210|
|Speech Lan P A Pg C 1||005857||5932510|
|Speech Lan P A Pg C 2||005858||5932520|
|Speech Lang Pathgst 1||005855||5932310|
|Speech Lang Pathgst 2||005856||5932320|
|Trades Specialist (Carpenter)||023168||7120100|
|Trades Specialist (Electrician)||023172||7120120|
|Trades Specialist (Locksmith)||023177||7120140|
|Trades Specialist (Mason & Plasterer)||023179||7120150|
|Trades Specialist (Painter)||023171||7120110|
|Trades Specialist (Plumber & Steamfitter)||023182||7120160|
OSC has created the following new Time Entry Earnings Codes to report overtime and overtime related payments for employees eligible to receive overtime at 2.5 times their regular rate of pay:
|New 2.5x Earns Code||Description||Associated Retro Code||Original Earns Code|
|C25||Covid-19 OT for Ann 2080 2.5||RC5||C72|
|CD2||Covid-19 OT Over 16HR 2.5||RD2||C16|
|CH5||Covid-19 OT Hourly/Biweekly 2.5||RO5||O19|
|H25||Hospital Duty OT 2.5||RD5||HDO|
|O25||OT for Ann 2080 2.5||R25||OCS|
|OD2||OT Over 16HR OMH/OPWDD 2.5||R56||O16|
|OH5||OT Hourly/Biweekly 2.5||RH5||OTK|
|OI5||OT 2.5 with Int/Part Inc 2080||N/A||OIP/OIC/OIS|
|OR5||OT Recall Ann 2080 2.5||RR5||ORC|
|OS5||Recall Standby OT PEF 2.5||RS5||ORP|
|SO5||Recall Standby OT CSEA Class 2.5||RA5||ORS|
|ST2||Standby OT Adjust CSEA 2.5||RA2||SOY|
|ST5||Standby OT Adjust PEF 2.5||RP5||SOP|
Agencies should continue using either Earnings Code OTO – OT Override or Earnings Code CVO – Covid-19 OT Override for overtime payments that cannot be calculated by PayServ.
Beginning Institution Pay Period 19L
To report overtime earnings related to the pilot program effective beginning 11:00 pm on 12/01/2021 (Institution), agencies must submit the appropriate New 2.5x Earns Code (as listed in OSC Actions above) on the Time Entry page or the Time Entry Interface (NPAY502) using the following procedures:
|Earnings Begin Date:||Effective date started|
|Earnings End Date:||Effective date ended|
|Earn Code:||Enter appropriate code|
|Hours/Units/Amount:||Number of Hours/Units/Amounts, as applicable|
Agencies must use the overtime factor of .00120 in the calculation when submitting any payments using Earnings Code OTO – OT Override or Earnings Code CVO – Covid-19 OT Override. Agencies must include an explanation in General Comments or Time Entry Comments that this payment has been calculated at 2.5 times the employee’s regular rate of pay as part of this pilot program.
Note: Agencies must split overtime earned before 11:00 pm on 12/01/2021 from overtime earned at or after 11:00 pm on 12/01/2021 due to the difference in the OT rate approved for payment.
Previously Paid Overtime Using Earnings Code OTO or Earnings Code CVO
If an eligible employee was previously paid overtime for the period identified above using Earnings Code OTO and a calculation using the overtime factor of .00072, the agency must calculate the correct earnings amount using the overtime factor of .00120 and enter the difference owed using Earnings Code AOR, the original Earnings Begin Date, and original Earnings End Date.
If an eligible employee was previously paid overtime for the period identified above using Earnings Code CVO and a calculation using the overtime factor of .00072, the agency must calculate the correct earnings amount using the overtime factor of .00120 and enter the difference owed using Earnings Code ACO, the original Earnings Begin Date, and original Earnings End Date.
Previously Paid Overtime Using the Remaining Earnings Codes Listed Above
If an eligible employee was previously paid overtime for the period identified above using the original Earns Code, the agency must update these records on the Time Entry Page or Time Entry Interface as follows:
- Enter the original Earns Code, original Earnings Begin Date, original Earnings End Date, and original Hours/Units/Amount as a negative value.
- Enter the corresponding New 2.5x Earns Code, the original Earnings Begin Date, original Earnings End Date, and original Hours/Units/Amount as a positive value.
Payments using the earnings codes mentioned above are included as salary for retirement purposes.
These earnings are taxable income, will be included in the employee’s taxable gross, and are subject to all employment and income taxes. Income taxes will be calculated using the employee’s current withholding elements in PayServ.
Retro Codes (RC5, RD2, RO5, RD5, R25, R56, RH5, RR5, RS5, RA5, RA2, and RP5) are supplemental taxable income and will be included in the employee’s taxable gross subject to all employment and income taxes.
Federal, State, and New York City income tax withholding will be calculated using the Aggregate method. Yonkers income tax withholding will be calculated using the Flat Rate method (2.30815% for Yonkers residents and 0.50% for Yonkers non-residents).
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding general deductions may be directed to the Payroll Deduction mailbox.