Purpose
The purpose of this bulletin is to inform agencies of OSC’s automatic processing of the April 2023 Increases to Location Pay and Location Mid-Hudson Pay and provide instructions for payments not processed automatically.
Affected Employees
All employees in Bargaining Units 02, 03, 04 and 47 represented by CSEA who meet the eligibility criteria are affected.
Background
Chapter 361 of the Laws of 2022, which implemented the 2021 – 2026 Agreement between the State of New York and the Civil Service Employees Association (CSEA), provides for an increase in Location Pay for employees located Downstate who are currently receiving Location Pay (LOC) and employees located in the counties of Dutchess, Putnam or Orange currently receiving Location Pay Mid-Hudson (LMH).
Effective Dates
The increases to Location Pay Downstate Adjustment and Location Pay Mid-Hudson Adjustment will be paid using the following effective dates and check dates:
| Pay Cycle/PP Type | Eligibility Date | Effective Date | Check Date |
|---|---|---|---|
| Institution 1 Lag | 04/01/2023 | 04/6/2023 | 05/04/2023 |
| Administration 1 Lag | 04/01/2023 | 3/30/2023 | 04/26/2023 |
Eligibility Criteria
Employees in Bargaining Units 02, 03, 04 and 47 who currently receive LOC or LMH, on or after 04/01/2023, are entitled to the increase.
| Payment (Earnings Code) | County | April 2023 Amount |
|---|---|---|
| Location Pay Downstate Adjustment (LOC) | NYC, Rockland, Nassau, Suffolk and Westchester | $3,087
|
| Location Pay Mid-Hudson Adjustment (LMH) | Orange, Dutchess and Putnam | $1,543 |
OSC Actions
Location Pay (Earnings Code LOC) and Location Mid-Hudson (Earnings Code LMH)
OSC will automatically insert a row to update the Additional Pay page with the effective dates listed in the chart above for the April 2023 increases for employees in Bargaining Units 02, 03, 04 and 47 receiving Location Pay or Location Mid-Hudson Pay.
Location Pay Downstate Adjustment (LOC)
| Earnings Code: | LOC |
|---|---|
| Effective Date: | 03/30/2023 (A), 04/06/2023 (I) or the date employee returns to the payroll |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $3,087 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
Location Pay Mid-Hudson Adjustment (LMH)
| Earnings Code: | LMH |
|---|---|
| Effective Date: | 03/30/2023 (A), 04/06/2023 (I) |
| OT Eff Date: | Same as Effective Date |
| Annual Addl Earnings: | $1,543 |
| Earnings End Date: | Leave Blank |
| Goal Balance: | Leave Blank |
OSC will automatically update any eligible subsequent rows.
Agency Actions
To pay the April 2023 Increases to Location Pay and Location Mid-Hudson Pay for Bargaining Units 02, 03, 04 and 47 to eligible employees not processed automatically or who return from an authorized leave of absence, the agency must submit the following information on the Additional Pay page using the appropriate Earnings Code
Location Pay Downstate Adjustment (LOC)
|
Earnings Code: |
LOC |
|---|---|
|
Effective Date: |
03/30/2023 (A), 04/06/2023 (I) or the date employee returns to the payroll |
|
OT Eff Date: |
Same as Effective Date |
|
Annual Addl Earnings: |
$3,087 |
|
Earnings End Date: |
Leave Blank |
|
Goal Balance: |
Leave Blank |
Location Pay Mid-Hudson Adjustment (LMH)
|
Earnings Code: |
LMH |
|---|---|
|
Effective Date: |
03/30/2023 (A), 04/06/2023 (I) |
|
OT Eff Date: |
Same as Effective Date |
|
Annual Addl Earnings: |
$1,543 |
|
Earnings End Date: |
Leave Blank |
|
Goal Balance: |
Leave Blank |
Control-D Reports Available After Processing
The following Control-D report will be available after processing of the automatic increases:
NHRP703 Mass Salary Additional Pay Report
This report identifies all employees receiving an automatic increase for Location Pay Downstate Adjustment (LOC) and Location Pay Mid-Hudson Adjustment (LMH). Field on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.
Tax Information
The bi-weekly Location Pay Downstate (LOC) and Location Pay Mid-Hudson Adjustment (LMH) payments are taxable income, will be included in the employee’s taxable gross, and are subject to all employment and income taxes.
Questions
Questions regarding transactions may be directed to the Payroll Earnings mailbox.
Questions regarding taxes may be directed to the Tax and Compliance mailbox.