Purpose:

The purpose of this bulletin is to inform agencies of OSC’s automatic processing of the April 2025 increases to Location Pay and Location Mid-Hudson pay, Facility Security Pay, Hazardous Duty Pay, Expanded Duty Pay, Inconvenience Pay and to provide agencies instructions for submitting payments not processed automatically.

Affected Employees:

All employees in the Security Services Unit (BU01 – Arbitration Eligible, BU21 – Non-Arbitration Eligible) represented by NYSCOPBA who meet the eligibility criteria are affected.

Background:

Chapter 175 of the Laws of 2024, which implemented the 2023-2026 Agreement between the State of New York and NYSCOPBA, provides for an increase in location pay for eligible employees in the Security Services Unit whose principal place of employment is in New York City, or the county of Nassau, Rockland, Suffolk, Westchester, Orange, Dutchess or Putnam, and increases to Facility Security Pay, Hazardous Duty Pay, Expanded Duty Pay, and Inconvenience Pay for eligible employees in the Security Services Unit.

Effective Dates:

The increases to Location Pay, Location Mid-Hudson pay, Facility Security Pay, Hazardous Duty pay, Expanded Duty Pay, and Inconvenience Pay will be processed using the following effective dates and check dates:

Eligibility Criteria:

Employees in Bargaining Unit 01 and Bargaining Unit 21 who have a Payroll Status of Active, Leave With Pay or Leave of Absence on or after the applicable Effective Dates provided in the Effective Dates section who are receiving Location Pay, Location Mid-Hudson pay, Facility Security Pay, Hazardous Duty pay, Expanded Duty Pay and/or Inconvenience Pay at the Current Amount are eligible for the following increases:

OSC Actions:

OSC will automatically insert a row on the Additional Pay page using the applicable Effective Date from the Effective Dates section to reflect the April 2025 increase (as applicable) for eligible employees as follows:

2025 Increases - Bargaining Unit 01 

2025 Increases - Bargaining Unit 21 

In addition, OSC will automatically update any eligible subsequent rows.

Agency Actions:

To pay the April 2025 Increases to eligible employees who are not processed automatically or who return from an authorized leave of absence, the agency must submit the following information on the Additional Pay page using the appropriate Earnings Code:

Bargaining Unit 01 

Bargaining Unit 21 

Control-D Report Available After Processing:

The following Control-D report will be available after processing of the automatic increases:

NHRP703 - Mass Salary Additional Pay Report

This report identifies all employees who received an automatic April 2025 increase for one or more of the Earnings Codes provided in the Eligibility Criteria section. Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.

Tax Information:

These monies are taxable income subject to all employment taxes and income taxes, will be included in the employee’s taxable gross, and will be reported on the employee’s Form W-2.

Undeliverable Checks: 

When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks.

Checks issued to eligible employees who are now deceased should be submitted as a Stop Payment Request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P), and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the Stop Payment Request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Payroll Register and Employee’s Paycheck/Advice:

The Earnings Codes (01H, 21H, CED, FSS, IFE, IFN, IPF, LOC and/or LMH) and the amount paid will be displayed on the Payroll Register. The corresponding Earnings Description and the amount paid will be displayed on the employee’s paycheck stub or direct deposit advice. If the number of earnings codes exceeds 13, agencies should utilize Locked Query LQ_PCD_PAYCHECK_EARNINGS_BY_ID to identify a complete list of earnings. 

Questions:

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.

Questions regarding general deductions may be directed to the Payroll Deduction mailbox.

Questions regarding taxes may be directed to the Tax and Compliance mailbox