Purpose:

The purpose of this bulletin is to inform agencies of OSC’s automatic processing of the April 2025 increases to Location Pay and Location Mid-Hudson pay, Command Pay, Inconvenience Pay and Hazardous Duty Pay and to provide agencies instructions for submitting payments not processed automatically.

Affected Employees:

All employees in the Security Supervisors Unit (BU61 – Arbitration Eligible and BU91 – Non-Arbitration Eligible) represented by C82 who meet the eligibility criteria are affected.

Background:

Chapter 176 of the Laws of 2024, which implemented the 2023-2026 Agreement between the State of New York and C82, provides for an increase in location pay for eligible employees in the Security Supervisors Unit whose principal place of employment is in New York City, or the county of Nassau, Rockland, Suffolk, Westchester, Orange, Dutchess or Putnam, and increases to Command Pay, Inconvenience Pay, and Hazardous Duty Pay for eligible employees in the Security Supervisors Unit.

Effective Dates:

The 2025 increases to Location Pay, Location Mid-Hudson pay, Command Pay, Inconvenience Pay and/or Hazardous Duty Pay will be processed using the following effective dates and check dates:

Eligibility Criteria:

Employees in Bargaining Unit 61 and Bargaining Unit 91 who have a Payroll Status of Active, Leave With Pay or Leave of Absence on or after the applicable Effective Dates provided in the Effective Dates section who are receiving Location Pay, Location Mid-Hudson pay, Command Pay, Inconvenience Pay and/or Hazardous Duty Pay at the Current Amount are eligible for the following increases:

OSC Actions:

OSC will automatically insert a row on the Additional Pay page using the applicable Effective Date from the Effective Dates section to reflect the April 2025 increase (as applicable) for eligible employees as follows:

2025 Increases - Bargaining Unit 61 

2025 Increases - Bargaining Unit 91

In addition, OSC will automatically update any eligible subsequent rows.

Agency Actions:

To pay the April 2025 increases to eligible employees not processed automatically or who return from an authorized leave of absence, the agency must submit the following information on the Additional Pay page using the appropriate Earnings Code:

2025 Increases - Bargaining Unit 61

2025 Increases - Bargaining Unit 91

Control-D Report Available After Processing:

The following Control-D report will be available after processing of the automatic increases:

NHRP703 - Mass Salary Additional Pay Report

This report identifies all employees who received an automatic April 2025 increase for one or more of the Earnings Codes provided in the Eligibility Criteria section. Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount.

Military Stipend Leave: 

OSC will recalculate the military stipend amount for employees who were placed on a Paid or Unpaid Military Stipend Leave on or after the effective date of the payment as the result of new military orders.

• If the employee received a stipend, OSC will insert a row on the employee’s Job Data page effective the date the employee is entitled to the increase using the Action/Reason code of Pay Rate Change/MSC (Military Stipend Change) and will increase the employee’s biweekly stipend amount. In addition, updates will be made to all subsequent rows requiring an increased biweekly stipend amount.
• If the employee did not receive a stipend but becomes eligible for a stipend as a result of the payment, OSC will insert the following in PayServ:
  • A row on the employee’s Job Data page effective the date the employee is entitled to a stipend using the Action/Reason code of Paid Leave of Absence/MLS (Mil Stip) and the new biweekly stipend amount.
  • A row on the employee’s Job Data page for each affected subsequent row using the Action/Reason code of Pay Rate Change/MSC (Military Stipend Change) and the new biweekly stipend amount.
  • A row on the Time Entry page using Earnings Code MSP (Military Stipend Payment) to pay the stipend for each pay period the employee is eligible.
• Any additional adjustment that is required due to the increased biweekly stipend amount that will not be calculated automatically will be reported by OSC on the Time Entry page using Earnings Code AMS (Adjust Military Stipend).

Tax Information:

These monies are taxable income subject to all employment taxes and income taxes, will be included in the employee’s taxable gross, and will be reported on the employee’s Form W-2.

Undeliverable Checks: 

When a valid payroll check is undeliverable due to the agency’s inability to locate the employee, the agency should follow the Agency Actions identified in Payroll Bulletin No. 1786 – Non-Negotiated and/or Undeliverable New York State Payroll Checks.

Checks issued to eligible employees who are now deceased should be submitted as a Stop Payment Request with a reason of Exchange in PayServ. The Report of Check Exchange (AC 1476-P), Next of Kin Affidavit (AC 934-P), and original death certificate should be submitted to the Payroll Reversal and Exchange mailbox at the same time as the Stop Payment Request. If a Next of Kin Affidavit has been previously submitted for a deceased employee’s payroll check, OSC will accept a photocopy of this form along with a new Report of Check Exchange.

Payroll Register and Employee’s Paycheck/Advice:

The Earnings Codes (LOC, SUP, IPF, EXD and/or SPU) and the amount paid will be displayed on the Payroll Register. The corresponding Earnings Description and the amount paid will be displayed on the employee’s paycheck stub or direct deposit advice. If the number of earnings codes exceeds 13, agencies should utilize Locked Query LQ_PCD_PAYCHECK_EARNINGS_BY_ID to identify a complete list of earnings. 

Questions:

Questions regarding this bulletin may be directed to the Payroll Earnings mailbox. 

Questions regarding general deductions may be directed to the Payroll Deductions mailbox. 

Questions regarding taxes may be directed to the Tax and Compliance mailbox.