• Better Business Bureau
• NYS Department of Health - Ambulance EMT Review
• NYS Department of Health NYS Health Profiles
• Society for Protective Coatings
• US Food and Drug Administration – Medical Device Recalls

Certified in New York as Disadvantaged Business Enterprises (DBE)

• New York State Unified Certification Program

Certified in New York as Minority Business Enterprises (MBE) or Women Owned Business Enterprises (WBE)

• Department of Economic Development

Certified in New York as Service-Disabled Veteran-Owned Businesses (SDVOB)

Criminal Investigations or Convictions

• Federal Bureau of Prisons Former and Current Federal Inmates
• Federal Communications Commission – Enforcement Bureau
• Federal Contractor Misconduct Database
• NYS Attorney General Press Releases
• NYS Department of Correctional Services

Business Filings and Incorporation

• NYS Department of State
• States - Incorporation or Certification
  • Alabama (AL) Secretary of State
  • Alaska (AK) – Department of Commerce
  • Arizona (AZ) Corporation Commission

Adequate Capacity

• Candid
• Dun and Bradstreet
• NYS Department of Labor - WARN
• NYS Department of Labor Wage Theft Investigations Dashboard
• New York Stock Exchange

The links below provide access to information resources that a State contracting entity may find helpful when completing a vendor responsibility review. Each resource has a short description and the link to the applicable website.

The Office of the State Comptroller does not endorse these resources or guarantee their accuracy.

 PDF Version 

The VendRep System is a secure application that allows vendors to enter, maintain and certify their Vendor Responsibility Questionnaire. Once the questionnaire is certified, it is available for review by the State contracting entity.

Also, after the contract is awarded, both the vendor and State contracting entity can view the status of the contract once it’s submitted for approval to the Office of the State Comptroller.

In making a vendor responsibility determination, you must assess whether the vendor has:

• appropriate financial, organization and operational capacity and controls;
• appropriate legal authority to do business in New York;
• a satisfactory record of integrity; and
• an acceptable performance record on past contracts.

You should consider any information that comes to your attention and work with the vendor to address any negative information.

Things to keep in mind:

Before soliciting a procurement, you must decide whether you will conduct a vendor responsibility review for:

• all vendors as part of their bid or proposal submission; or
• only the vendor selected for the contract.

Be sure to take into account the time needed to conduct such a review. In the solicitation document, you should state that: