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XII.5.D Selecting the Appropriate Location – XII. Expenditures
… to a vendor, agencies must select a vendor location. In the Statewide Financial System (SFS), a vendor location is … Check and ACH are the two primary vendor payment methods in the SFS. Manual Check produces a paper check, while ACH … vendor record and selecting the “Payables” hyperlink. Once in Payables, the payment method is displayed under the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii5d-selecting-appropriate-locationCapital Region Board of Cooperative Educational Services – State Aid (2025M-22)
… Educational Services (BOCES) officials properly claim State aid (BOCES aid) on behalf of their component … were entitled to for approved facilities expenditures. In addition, officials properly claimed BOCES aid totaling … out to the New York State Education Department (NYSED) in November 2023 to correct an identified error. However, …
https://www.osc.ny.gov/local-government/audits/boces/2025/07/18/capital-region-board-cooperative-educational-services-state-aid-2025m-22Village of Hagaman – Claims Auditing (2022M-11)
… and paying such claims without Board approval. Ensure no claim is paid before audit and approval of the Board other …
https://www.osc.ny.gov/local-government/audits/village/2022/06/17/village-hagaman-claims-auditing-2022m-11Village of Deposit – Claims Auditing (2023M-173)
… with the Village’s credit card policy and that each claim has sufficient supporting documentation before …
https://www.osc.ny.gov/local-government/audits/village/2024/02/09/village-deposit-claims-auditing-2023m-173X.5.B Requesting a Single Payment Vendor ID – X. Guide to Vendor/Customer Management
… Unit (VMU), for a new Single Payment Vendor ID to use in the Statewide Financial System. Only the VMU can establish … at [email protected] with “Single Payment Vendor Request” in the subject line. QUESTIONS For questions about this … Unit VMU for a new Single Payment Vendor ID to use in the Statewide Financial System …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x5b-requesting-single-payment-vendor-idCopiague Fire District – Credit Card Purchases (2019M-98)
… 28 charges totaling $5,786 for refreshments that were in violation of New York State Public Officers Law. The Board approved $1,488 in charges that were not for valid District purposes. Key … documentation which is attached to each credit card claim. Ensure that District officials and employees comply …
https://www.osc.ny.gov/local-government/audits/fire-district/2022/03/11/copiague-fire-district-credit-card-purchases-2019m-98DiNapoli: Get Your Money Back!
… Funds (OUF) now returns, on average, over $2 million in lost money, known as unclaimed funds, every day. Unclaimed … New Yorkers are seeing faster returns for some lost money. In January, OUF began mailing checks for newly reported … to eligible individuals. To further assist individuals in claiming their lost funds, staff members from the State …
https://www.osc.ny.gov/press/releases/2025/06/dinapoli-get-your-money-backCambria Housing Authority – Financial Management (2015M-316)
… 2015. Background The Cambria Housing Authority is located in the Town of Cambria in Niagara County. The Authority, which was established … Audit all claims prior to payment and ensure that each claim is properly itemized and supported by invoices or …
https://www.osc.ny.gov/local-government/audits/public-authority/2016/02/12/cambria-housing-authority-financial-management-2015m-316Medicaid Program – Managed Care Organizations: Payments to Ineligible Providers
… managed care organizations (MCOs) have adequate processes in place to prevent payments to ineligible providers, and … to the Medicaid or Medicare programs or who have engaged in other unacceptable insurance practices face possible … those efforts, however, we identified certain weaknesses in the Department’s and MCOs’ processes that, if properly …
https://www.osc.ny.gov/state-agencies/audits/2018/02/26/medicaid-program-managed-care-organizations-payments-ineligible-providersDansville Public Library – Procurement (2015M-225)
… 2015. Background The Dansville Public Library is located in the Towns of North Dansville, Conesus, Groveland, Ossian, Sparta, Springwater and West Sparta in Livingston County and the Towns of Dansville and Wayland … or allowed by law, before paying them and ensure that each claim contains sufficient supporting documentation. Maintain …
https://www.osc.ny.gov/local-government/audits/library/2015/12/18/dansville-public-library-procurement-2015m-225DiNapoli: Audit Reveals Questionable Financial Decisions, Lack of Transparency in Hempstead School District
… myriad of systemic problems, including more than $453,000 in inappropriate or questionable staff payments and … excluding the public from board deliberations. “Actions in the Hempstead school district demonstrate a neglect of … to act immediately and address the issues contained in this report.” DiNapoli’s office found a number of payments …
https://www.osc.ny.gov/press/releases/2014/12/dinapoli-audit-reveals-questionable-financial-decisions-lack-transparency-hempstead-school-districtEast Rockaway Union Free School District – Purchasing (2015M-253)
… The East Rockaway Union Free School District is located in the Town of Hempstead in Nassau County. The District, which operates three schools … not always retain necessary quote documentation with the claim vouchers. Key Recommendations Ensure that District …
https://www.osc.ny.gov/local-government/audits/school-district/2016/01/15/east-rockaway-union-free-school-district-purchasing-2015m-253Oneida Public Library District – Cash Disbursements (2015M-20)
… The Oneida Public Library District was established in Madison and Oneida Counties, including portions of the … Board of Trustees, was created by special legislation in 1996. The operating budget for the 2014-15 fiscal year … totals $382,110. Key Findings The Board did not audit each claim prior to payment. No District official reviewed payroll …
https://www.osc.ny.gov/local-government/audits/library/2015/05/08/oneida-public-library-district-cash-disbursements-2015m-20DiNapoli: Former Poestenkill Employee Charged With Stealing $3,000 From Town
… assistant, for allegedly stealing more than $3,000 in town funds over a four-year period. “The defendant abused … groceries and spending money,” DiNapoli said. “Those in public service have a duty to ensure taxpayer dollars are … and the New York State Police for their partnership in making sure she will be held accountable.” “Crimes of this …
https://www.osc.ny.gov/press/releases/2023/03/dinapoli-former-poestenkill-employee-charged-stealing-3000-townResources – Contribution Stabilization Program
… Resources for NYSLRS public employers who participate in the Contribution Stabilization Program …
https://www.osc.ny.gov/retirement/employers/csp/resourcesNYS POSITION DATA REQUEST FORM - AC 3218
NYS POSITION DATA REQUEST FORM - AC 3218
https://www.osc.ny.gov/files/state-agencies/payroll/pdf/ac3218.pdfDual Employment/Extra Service Approval Form - AC 1588
Dual Employment/Extra Service Approval Form - AC 1588
XI.2.K Authorized Signatures – XI. Procurement and Contract Management
… or of a division, board, body, bureau, officer or employee in a department, for personal services, maintenance and … of the department, or by such authority or authorities in the department as shall be designated by the head of the … if they have questions concerning the adequacy of controls in place. Process and Document Preparation: If the department …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xi/xi2k-authorized-signaturesSafety at Stations (Follow-Up)
… of implementation of the two recommendations included in our initial report, Safety at Stations (Report 2016-S-91 … that might have contributed to such incidents. However, in certain instances, responses to safety-related incidents … as well as staffing shortages likely contributed to lapses in documenting incidents and the related SIR responses. Also, …
https://www.osc.ny.gov/state-agencies/audits/2020/01/06/safety-stations-followBarker Central School District – Purchasing (2016M-208)
… Background The Barker Central School District is located in the Town of Somerset, Niagara County. The District, which … describe the documentation that should be attached to each claim. Communicate the purchasing policy for securing price …
https://www.osc.ny.gov/local-government/audits/school-district/2016/08/19/barker-central-school-district-purchasing-2016m-208