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VII.3.B AP Adjustment Voucher – Treasury Requirements – VII. State Revenues and Appropriated Loan Receivables

… with the total dollar amount added to the printout, to DTF Treasury who will deposit the funds into the appropriate … must be properly prepared for deposit before being sent to DTF Treasury. If items are received that are not properly … appropriation deposits can be sent in a single envelope to DTF Treasury, but do not separate them in individual …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3b-ap-adjustment-voucher-treasury-requirements

Audit of the Tuition Reimbursement Account for the Five Fiscal Years Ended March 31, 2018

… Financial Statements of the Tuition Reimbursement Account for the five fiscal years ended March 31, 2018. About the Program Students are eligible for a tuition refund when they are enrolled in a … in operation – students who drop out are also eligible for a tuition refund. Students in such schools are also …

https://www.osc.ny.gov/state-agencies/audits/2019/09/06/audit-tuition-reimbursement-account-five-fiscal-years-ended-march-31-2018

IX.12.I Updated and Expanded CMIA Regulations – IX. Federal Grants

… Updated and expanded CMIA regulations were promulgated effective June … programs which previously would have been subject to CMIA; and Required the State to notify the U.S. Treasury in writing … Amendments may address, but are not limited to: Changes in funding techniques (i.e., methods used by the State to draw …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12i-updated-and-expanded-cmia-regulations

State Agencies Bulletin No. 1497

… not eligible for deduction code 420, NY Dependent Care Contribution, which is the Non-Taxable Employer Contribution Benefit. As a result of the recent … or Paid Leave to receive the retroactive Non-taxable Employer Contribution. PEF represented employees who enroll …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1497-retroactive-dependent-care-advantage-account-dcaa-new-york-dependent

VII.3.A AP Adjustment Voucher Preparation – VII. State Revenues and Appropriated Loan Receivables

… in an inaccurate 1099 being issued to the vendor. Supplier ID/Vendor ID The supplier ID should match the original voucher. Exceptions are outlined …

https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3a-ap-adjustment-voucher-preparation

Life Changes: What If I Leave Public Employment?

… Services (BOCES); A public authority or public benefit corporation; or Any other entity that participates in NYSLRS. …

https://www.osc.ny.gov/retirement/publications/life-changes-what-if-i-leave-public-employment

Forms for State Agencies and Employees

… State Finance Law §§139-j and 139-k Fillable PDF AC 3357 Online Services Bureau of Contracts Applications Account Maintenance Fillable PDF AC 3358 Online Services Government Account Authorization Fillable PDF …

https://www.osc.ny.gov/state-agencies/forms

Operational Advisory No. 8

… one year of issuance will receive a State Check Outreach letter advising them to negotiate the check or request a … Beginning February 2025, payees will receive the outreach letter approximately 12 months after the check was issued. … of the second year following check issuance. This letter notifies the payee to negotiate the check or request a …

https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/8-state-check-outreach

V.3.D Accounts – V. Chart of Accounts (COA) Governance

… ranges are assigned to Account types as follows: Balance Sheet Assets/Deferred Outflows of Resources 10000-19999 … on the Income Statement for Cash Reporting and Balance Sheet for GAAP Reporting Refunds and Reimbursements of …

https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3d-accounts

State Comptroller DiNapoli Releases Audits

… Coordinator. Based on the audit, the New York State Joint Commission on Public Ethics found the Downstate employee … of the violation, the Downstate employee paid the commission $4,000 and resigned from his position on Dec. 11, …

https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-audits

Withdrawing Your Contributions and/or Your Membership – State Police Plan

… If you leave public employment with less than ten years of credited service, you may end your membership … a Withdrawal Application (RS5014) . 1 Once you have ten or more years of service credit, you cannot withdraw from …

https://www.osc.ny.gov/retirement/publications/1518/withdrawing-your-contributions-andor-your-membership

Withdrawing Your Contributions and/or Your Membership – Special 20- and 25-Year Plans

… leave public employment with at least five, but less than ten, years of credited service, you may choose to: End your … a Withdrawal Application (RS5014) . Once you have ten or more years of service credit, you cannot withdraw from …

https://www.osc.ny.gov/retirement/publications/1517/withdrawing-your-contributions-andor-your-membership

XII.9.C Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check – XII. Expenditures

… guidance to agencies for when vendor, employee expense, or SSP checks (all commonly referred to as “A” checks) are returned and/or need to be reissued. These checks can be easily identified … “SSP” in front of it. Information on how to reissue or cancel other types of checks is as follows: Letter on …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9c-reissuing-or-cancelling-vendor-employee-expense-or-ssissp-check

VII.2 Miscellaneous Receipts / Accounts Receivable Receipts Overview – VII. State Revenues and Appropriated Loan Receivables

… Statewide Financial System (SFS) after a deposit is made to the State’s General Checking Account (GCA). The following … Reimbursements of accounts receivables Agency initiated bank transfer of moneys from agency sole custody bank … AR Item in SFS. Joint custody deposits must receive final approval in SFS by OSC-Bureau of State Accounting Operations …

https://www.osc.ny.gov/state-agencies/chapter-vii/vii2-miscellaneous-receipts-accounts-receivable-receipts-overview

Overtime Temporarily Excluded from Tier 6 Contribution Rates

… owed to each employee. Beginning in November, after your Reporting Contact submits your monthly report, we will issue … 2025-26 were available in Retirement Online . If we had detailed earnings information on file or if your Reporting Contacts provided earnings …

https://www.osc.ny.gov/retirement/employers/overtime-temporarily-excluded-tier-6-contribution-rates

State Agencies Bulletin No. 1404

… new programming to identify periods of paid leave that is excludable from taxes and calculate the amount of taxes … in PayServ: Agency Emp WC Leaves Path: Payroll for North America > Employee Pay Data > Agency Emp Workers Comp Leaves When an employee is placed on a paid workers’ compensation leave, the Agency …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1404-refund-taxes-withheld-while-employees-were-paid-workers-compensation

VIII.1.D Hybrid Journal Entries – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries

… For State agencies that do not use the Billing module in SFS … Hybrid Journal Entries may be used to charge/reimburse for costs. Hybrid Journal Entries contain both expenditure … For State agencies that do not use the Billing module in SFS …

https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1d-hybrid-journal-entries

State Agencies Bulletin No. 422.1

… employees. When an employee is enrolled in direct deposit, funds are automatically deposited into the employee's … reversal for employees in direct deposit until the funds are successfully recovered. After paychecks are … the AC3197 requests received prior to 1:00pm daily. If the funds are recovered, OSC will notify the agency and take the …

https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/4221-direct-deposit-stop-payments-and-reversals