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IX.12.I Updated and Expanded CMIA Regulations – IX. Federal Grants
… used by the State to draw down federal funds); Changes in clearance patterns; and Additions or deletions of programs to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix12i-updated-and-expanded-cmia-regulationsVII.3 AP Adjustment Voucher Overview – VII. State Revenues and Appropriated Loan Receivables
… returns of payments are called “Refunds of Appropriation” (ROA) and result in a credit to the appropriation expenditures … made. Specific transactions that are a return of an original payments include: Overpayments or duplicate … – a full or partial payment made to the original payee is returned from the same payee (including returns of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3-ap-adjustment-voucher-overviewVII.3.B AP Adjustment Voucher – Treasury Requirements – VII. State Revenues and Appropriated Loan Receivables
… Agencies must forward all checks, money orders, etc. and a printout of either the SFS “Summary” page or “Invoice … Voucher Entry screens, with the total dollar amount added to the printout, to DTF Treasury who will deposit the funds … For electronic (ACH or wire) funds, agencies must submit a screenshot of either the SFS “Summary” page or “Invoice …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3b-ap-adjustment-voucher-treasury-requirementsState Agencies Bulletin No. 1497
… Purpose To notify agencies of the reinstatement of the non-taxable benefit and of adjustments that may be made to DCAA payroll deductions for eligible PEF employees. Affected Employees Any employee … Benefits Wage Works (FBWW), will be sending a notification letter to all affected employees. Agencies should direct …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1497-retroactive-dependent-care-advantage-account-dcaa-new-york-dependentVII.3.A AP Adjustment Voucher Preparation – VII. State Revenues and Appropriated Loan Receivables
… On-line agencies enter an Adjustment Voucher in the Accounts Payable module within … >Vouchers > Add/Update > Regular Entry The Voucher Style is “Adjustments”. Chartfield Coding Requirements Within the … submitting the transaction online. Agencies who bulkload ROA transactions can attach supporting documentation once the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii3a-ap-adjustment-voucher-preparationForms for State Agencies and Employees
… Photocopy of Check or Forgery Affidavit Fillable PDF Travel AC 132‑A Travel Voucher Form AC 132-A is now obsolete and has been … and defined ( PDF ) Fillable PDF Fillable Word AC 160‑S Statement of Automobile Travel Fields numbered and defined ( …
https://www.osc.ny.gov/state-agencies/formsLife Changes: What If I Leave Public Employment?
… A Message From Comptroller Thomas P. DiNapoli At one time or … It outlines what you need to know as a NYSLRS member if you leave public employment or go on an extended leave of … of the cost after you have left the payroll, you must make payment within 30 days from the date of the statement to …
https://www.osc.ny.gov/retirement/publications/life-changes-what-if-i-leave-public-employmentOperational Advisory No. 8
… Subject: State Check Outreach Guidance: Payees that receive State checks for … for the preceding calendar year. Beginning February 2025, payees will receive the outreach letter approximately …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/8-state-check-outreachV.3.D Accounts – V. Chart of Accounts (COA) Governance
… The Account ChartField identifies type of resources acquired or disbursed and defines the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-v/v3d-accountsState Comptroller DiNapoli Releases Audits
… SUNY Downstate Medical Center: Examination of Sunset LG Realty, LLC (2018-BSE03-02) Auditors found SUNY Downstate …
https://www.osc.ny.gov/press/releases/2018/11/state-comptroller-dinapoli-releases-auditsWithdrawing Your Contributions and/or Your Membership – State Police Plan
… If you leave public employment with less than ten years of … Account Homepage and click “Withdraw My Membership.” You can also apply by mail by submitting a Withdrawal Application (RS5014) . 1 Once you have ten or …
https://www.osc.ny.gov/retirement/publications/1518/withdrawing-your-contributions-andor-your-membershipWithdrawing Your Contributions and/or Your Membership – Special 20- and 25-Year Plans
… If you leave public employment with at least five, but less … Leave your contributions in your account and qualify for a retirement benefit when you are 55. To help you decide which would be more beneficial, most members can use our benefit calculator to estimate your pension using …
https://www.osc.ny.gov/retirement/publications/1517/withdrawing-your-contributions-andor-your-membershipXII.9.C Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check – XII. Expenditures
… SECTION OVERVIEW AND POLICIES The purpose of this section is to provide guidance to agencies for when vendor, employee … or SSP Payee not entitled Check is cancelled, voucher is closed, agency's appropriation is refunded. Reissue no … vendor is a vendor that is registered to do business with NYS. They are approved, managed, and assigned a unique …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii9c-reissuing-or-cancelling-vendor-employee-expense-or-ssissp-checkState Agencies Bulletin No. 1404
… stored in the following new pages in PayServ: Agency Emp WC Leaves Path: Payroll for North America > Employee Pay Data … on a paid workers’ compensation leave, the Agency Emp WC Leaves page will be automatically created and populated by … will pull existing data from the employee’s Job Data and WC Incident and Injuries Detail pages. An additional field …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1404-refund-taxes-withheld-while-employees-were-paid-workers-compensationVII.2 Miscellaneous Receipts / Accounts Receivable Receipts Overview – VII. State Revenues and Appropriated Loan Receivables
… receipts are recorded through the Accounts Receivable (AR) module in the Statewide Financial System (SFS) after a … types of cash receipts should be recorded in the SFS as an AR Deposit in the AR module: Agency operations – receipts … are required on all deposits in SFS: Business Unit Department Code Fund Code Account Code: Deposits using …
https://www.osc.ny.gov/state-agencies/chapter-vii/vii2-miscellaneous-receipts-accounts-receivable-receipts-overviewVIII.1.D Hybrid Journal Entries – VIII. Accounts Payable Journal Vouchers & General Ledger Journal Entries
… are submitted in the General Ledger module. As a general rule hybrid journal entries should not go between …
https://www.osc.ny.gov/state-agencies/gfo/chapter-viii/viii1d-hybrid-journal-entriesSelected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account (2016-S-35)
To determine whether disbursements to students from the Tuition and Fees Refund bank account were appropriate and authorized.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2018-16s35.pdfSelected Aspects of Central Office Disbursements From the Tuition and Fees Refund Bank Account (2016-S-35) 90-Day Response
To determine whether disbursements to students from the Tuition and Fees Refund bank account were appropriate and authorized.
https://www.osc.ny.gov/files/state-agencies/audits/pdf/sga-2019-16s35-response.pdfState Agencies Bulletin No. 422.1
… agencies of the procedures to be used when requesting a stop payment or reversal of a direct deposit transaction . … checking or savings account. Agencies cannot use form AC230 , Report of Check Returned for Refund or Exchange, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/4221-direct-deposit-stop-payments-and-reversalsPayroll Forms
… PDF ) AC 1588 – Dual Employment/Extra Service Approval Form ( Fillable PDF ) AC 1767 – TIAA Action Request ( … – Bureau of State Payroll Services Payroll Transaction Authorization Form ( Fillable PDF ) AC 3173 – Agency Report … – Payroll Certification Form ( Fillable PDF ) AC 3206 – Prior Year Social Security and Medicare Tax Refund …
https://www.osc.ny.gov/state-agencies/payroll/forms