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State Agencies Bulletin No. 1435
… Officers and the Office of the State Comptroller (OSC) in reconciling employees’ social security numbers and names in the NYS payroll system (PayServ) with the Social Security … OSC reserves the right to pass along penalties imposed by the IRS to any State Agency that is responsible for the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1435-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1271
… on the Control-D Report NPAY752 (Social Security Number Verification Report). Effective Date(s) Immediately. … with SSA records using the SSA’s Social Security Number Verification System (SSNVS). Control-D Report NPAY752 has … code not checked ” or “ Other SSN ” Send a notification letter to employees who appear on the NPAY752 with this …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1271-verification-employee-social-security-numbers-and-names-be-reportedState Agencies Bulletin No. 1091
… on the Control-D Report NPAY752 (Social Security Number Verification Report) Effective Date(s) Immediately Background … with SSA records using the SSA’s Social Security Number Verification Service (SSNVS). Control-D Report NPAY752 has … code not checked ” or “ Other SSN ” Send a notification letter to employees who appear on the NPAY752 with this …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1091-verification-employee-social-security-numbers-and-names-be-reportedOpinion 90-45
… standardization are that it is desirous "to maintain a match of all tires on [the] loaders"; that the particular … In particular, the board should consider whether "a match of all tires on [the] loaders" results in efficiency or economy because, as a matter of fact, such a match is necessary for the operation of the loader, or …
https://www.osc.ny.gov/legal-opinions/opinion-90-45State Comptroller DiNapoli Releases Municipal Audits
… As a result, employees were paid for hours that did not match the payroll registers, at rates that were not board approved and had deductions that did not match personnel records. In addition, employees received and …
https://www.osc.ny.gov/press/releases/2017/05/state-comptroller-dinapoli-releases-municipal-audits-0Fiscal Year Earnings and Prior Years’ Adjustments
… employee earnings reported to NYSLRS by your organization, as well as any adjustments submitted, during a State fiscal … using anticipated earnings, so your projected invoice may not match your estimated or annual invoice . Viewing … Records Don’t Match ). Corrections submitted after that date may not appear on this year’s invoice and will instead …
https://www.osc.ny.gov/retirement/employers/fiscal-year-earnings-and-prior-years-adjustmentsX.3.A Agency Vendor Registration – X. Guide to Vendor/Customer Management
… in the Statewide Vendor File. This Subsection provides the agency with guidance on how to: use the Vendor Add Portal in … the IRS to waive potential imposed penalties due to 1099 reporting errors, as required by the Code of Federal … to view all vendors added to the Statewide Vendor File over a set period. Vendor Inquiry\Lookup – Agencies can …
https://www.osc.ny.gov/state-agencies/gfo/chapter-x/x3a-agency-vendor-registrationXII.8.A Workflow in the Accounts Payable Module – XII. Expenditures
… a batch process advances the voucher to the OSC for audit. Guide to Financial Operations REV. 02/27/2015 … This …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii8a-workflow-accounts-payable-moduleState Agencies Bulletin No. 1675
… PayServ and the SSA’s system are resolved by December 14, 2018. For employees identified with a Reason Why SSN Not …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1675-verification-employees-social-security-number-ssn-and-name-be-reportedEnforcement of the Mitchell-Lama Surcharge Provisions
… if surcharges are being properly assessed at Mitchell-Lama housing developments supervised by Homes and Community … at the time of our audit in 2017. Background The Mitchell-Lama program was created in 1955 to provide affordable rental …
https://www.osc.ny.gov/state-agencies/audits/2018/04/10/enforcement-mitchell-lama-surcharge-provisionsState Agencies Bulletin No. 1604
… changed his or her name and has not yet obtained a new card from the SSA, provide the employee with Form SS-5 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1604-verification-employees-social-security-number-ssn-and-name-be-reportedCUNY Bulletin No. CU-619
… Number on the Job Data page but the Bargaining Unit, Salary Administration Plan or NYS Grade do not match. Increment Code Missing Invalid Increment Code/Salary If the increment code is 0701 or 0703 and the salary is equal to or greater than the ‘last one-year step’. …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-619-july-2018-city-university-new-york-cuny-incrementsVendRep System Contract Search
… Search New York State contracting entity users assigned the Contracts user role have access within the VendRep System to all active contracts that were approved … System will not function correctly. If you are having trouble viewing the VendRep System, please follow the …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-contract-searchAccounts Payable Advisory No. 13
… that failure to utilize voucher matching is unacceptable and that this practice must stop immediately. The voucher … controls including: Prevention of duplicate payments and overpayments; Validation that goods received match goods … that expenditures do not exceed contract amounts; and Assurance that total expenditure against a PO does not go …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/13-voucher-matching-process-required-sfsVendor File Advisory No. 1
… on the Vendor File Guidance: Do not enter a DBA name in the Name 1 or Name 2 fields when registering a vendor on …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/1-regarding-doing-business-dbaAccounts Payable Advisory No. 8
… Units to pay for one invoice for each voucher processed in the SFS, consistent with Guide to Financial Operations … Invoice Number Requirements . Combining invoice numbers in the invoice number field on a voucher may cause the …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/8-one-invoice-voucherState Agencies Bulletin No. 2168
… Purpose: The purpose of this bulletin is to reconcile employee Social Security Numbers and names in the NYS payroll system (PayServ) with the Social Security …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2168-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1953
… has recently changed their name and has not yet obtained a new card from the SSA, provide the employee with Form SS-5 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1953-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 1857
… changed his or her name and has not yet obtained a new card from the SSA, provide the employee with Form SS-5 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1857-verification-employees-social-security-number-ssn-and-name-be-reportedState Agencies Bulletin No. 2060
… name and Social Security Number on their employees’ Form W-2. This requirement applies to resident and … this requirement is met prior to the generation of 2022 Form W-2 Wage and Tax Statements, OSC and agency … a new card from the SSA, provide the employee with Form SS-5 for completion and submission to the SSA. Verify …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2060-verification-employees-social-security-number-ssn-and-name-be-reported