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Contact Update for State Agencies

… changes and more. To help us reach the right individuals in a timely manner, we require designated staff in State agencies to use our Contact Update online service. … responsible for State agency payroll. To get started, log in with your username and password. New York State …

Responsibility for IT Internal Controls – Information Technology Governance

IX.5.B Billing for Onboarding Agencies – IX. Federal Grants

… agency PCBU Use the Commitment Control in SFS to budget for Federal Grant Projects Utilize funds distribution … in Project Costing to split expenditures systematically for Federal and State share of costs. Are required to set up … to billing upon collection while AP Vouchers will wait for payment date to begin billing. There is a two-step …

IX.5.A Billing for Non-Onboarding Agencies – IX. Federal Grants

… PCBU Use the Commitment Control Module in SFS to budget for Federal Grant Projects Split costs manually on source transactions against an award for Federal and State share if applicable, but are required … will get collected into the Project Costing module. For OSC cash managed projects the Contract that the Project …

IX.1 Accounting for Federal Grants – IX. Federal Grants

… relating to special accounting and reporting procedures for federally-financed domestic assistance programs; Apply to … and/or by the Division of the Budget. Accounting for Federal Grants The recordkeeping for individual grants is designed to conform to the …

VendRep System Guide for Vendors

… System The VendRep System is a web-based application for the creation, completion, certification, and review of … Questionnaires by the vendor, which are available for review by authorized New York State Contracting Entity … when engaging in business with the State of New York for contracting purposes. Back to top System Roles Users are …

Submitting Payments for NYSLRS Members – Enhanced Reporting

… With each report, you must submit payment for the total amount of contributions, loans and service … more than what you’ve authorized. If you report and pay for more contributions than are owed, the contributions will … year of the overpayment occurring. You will be credited for the amount of the overpayment and responsible for …

XII.4.A Vendor Requests for Payment – XII. Expenditures

… a vendor certified Statewide Financial System (SFS) Claim for Payment Form ( AC 3253-S ). Business Units may use AC … payments, State Aid payments, or discretionary payments for materials, equipment and services. It is the … paper documents to OSC, with the exception of payments for the purchase of land. Instead, OSC will accept electronic …

Due Dates for Your ROA – Understanding Your Responsibilities: Elected & Appointed Officials

… Begins Complete Your ROA By Submit Your ROA By January 1, 2026* May 30, 2026 June 29, 2026 April 1, 2026 August 28, 2026 September … example, a county sheriff elected on Tuesday, November 4, 2025 would begin their new four-year term on January 1, …

Financial Toolkit for Local Officials

Local government and school district leaders are faced with unprecedented challenges in the wake of the pandemic including simultaneously managing the public health response and the budgetary impacts of the financial crisis

IX.8.A Accounting for Federal Refunds – IX. Federal Grants

… of Appropriation/AP Adjustment Vouchers of this Guide for further information. There are two main reasons for processing refunds in AP: When the refund relates to a … the adjustment voucher will restore the contract value. For 1099 reporting, the adjustment voucher will adjust the …

Housing Preferences for Veterans (Follow-Up)

… included in our initial audit report, Housing Preferences for Veterans  (Report  2011-N-3 ). Background Our initial … State Legislature had extended the right of preference for housing to many more veterans, few actually benefited due … included in our initial audit report Housing Preferences for Veterans Report 2011N3 …

Accountability for Traffic Ticket Surcharges

… (Department) accurately assessed, collected, accounted for, and reported all traffic ticket surcharge revenue … and one each in Rochester and Buffalo; each is responsible for processing and collecting fines and traffic ticket … $1 million in surcharge revenue that was reported twice for the same week during May 2013, the Department is …

Accessibility for People With Disabilities

… in stress, cortisol levels, muscle tension, and heart rate – all of which are risk factors for cardiovascular …

Other Bulletin No. 32

… Unit 97 in the State University Construction Fund with an increment code of 1976-2011 who meet the eligibility … or more years, the agency must submit a transaction to make the LLS payment. In addition, the agency must submit a … Transactions should be submitted in the pay period the appointment is processed; the effective date of the LLS …

DiNapoli: Better DEC Oversight of Dams Recommended To Prevent Failures and Safeguard Communities

… and aging. To protect against loss of life and property from flooding and dam failures, DEC manages a program that … found that some dam owners had not submitted to DEC the required emergency plans, engineering assessments or proof … found: 158 of 843 dams (19%) did not have an emergency plan on file with DEC, including 153 of 505 (30%) Hazard …

DiNapoli: OTDA Needs to Improve Oversight of Services Provided to Those in Homeless Shelters

… of local departments of social services and homeless shelter providers to make sure those entering the shelters … per year from 2018 to 2022. Each client who enters a shelter must take part in a needs assessment and the … to be completed within the first 10 days of admission to a shelter. DiNapoli’s auditors found from January 2018 to …

Unexpected Delays and Events

… Purpose To determine if the Long Island Rail Road has plans to address unexpected delays or events, including addressing the needs of its passengers and reassessing and revising its … and whether these plans were implemented as planned once the unexpected occurred. This audit covered events that …

Holtsville Fire District – Financial Management (2025M-4)

The Board did not adopt budgets with reasonable estimates or properly establish and manage capital reserve funds As a result from 2019 through 2023 the Board transferred an additional $1 million into reserve funds This was 45 percent more than the $22 million in transfers planned with no indic

Unified Court System Bulletin No. UCS-270

… Law and the agreement between the Chief Administrative Judge and the Office of the State Comptroller, the total … year must equal: The statutory salary, provided the Judge serves the entire year at one salary; or The prorated … adjustment in the final paycheck of the year provided the Judge’s statutory salary is not evenly divisible by 26 pay …