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Responsibility for IT Internal Controls – Information Technology Governance
… Some local governments and schools use an IT vendor for assistance in establishing, conducting and monitoring IT … controls. However, a governing board has responsibility for the oversight of the local government’s or school’s IT …
https://www.osc.ny.gov/local-government/publications/it-governance/responsibility-it-internal-controlsXII.4.A Vendor Requests for Payment – XII. Expenditures
… a vendor certified Statewide Financial System (SFS) Claim for Payment Form ( AC 3253-S ). Business Units may use AC … payments, State Aid payments, or discretionary payments for materials, equipment and services. It is the … paper documents to OSC, with the exception of payments for the purchase of land. Instead, OSC will accept electronic …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4a-vendor-requests-paymentIX.5.B Billing for Onboarding Agencies – IX. Federal Grants
… agency PCBU Use the Commitment Control in SFS to budget for Federal Grant Projects Utilize funds distribution … in Project Costing to split expenditures systematically for Federal and State share of costs. Are required to set up … to billing upon collection while AP Vouchers will wait for payment date to begin billing. There is a two-step …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5b-billing-onboarding-agenciesIX.5.A Billing for Non-Onboarding Agencies – IX. Federal Grants
… PCBU Use the Commitment Control Module in SFS to budget for Federal Grant Projects Split costs manually on source transactions against an award for Federal and State share if applicable, but are required … will get collected into the Project Costing module. For OSC cash managed projects the Contract that the Project …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5a-billing-non-onboarding-agenciesIX.8.A Accounting for Federal Refunds – IX. Federal Grants
… voucher regardless of whether the grant award is open or closed with the federal agency or whether the appropriation/segregation is active or lapsed. … be used, if the fund where the original payment was made from is no longer active, fund 25488 should be used to record …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8a-accounting-federal-refundsSubmitting Payments for NYSLRS Members – Enhanced Reporting
… With each report, you must submit payment for the total amount of contributions, loans and service … more than what you’ve authorized. If you report and pay for more contributions than are owed, the contributions will … year of the overpayment occurring. You will be credited for the amount of the overpayment and responsible for …
https://www.osc.ny.gov/retirement/employers/enhanced-reporting/submitting-payments-nyslrs-membersResponse Planning for Unexpected Events
… 15, 2020. About the Program The MTA is responsible for developing and implementing a unified mass transportation policy for New York City and Dutchess, Nassau, Orange, Putnam, … a sub-department of Operations, is responsible for safe train operations and movement, train dispatching, …
https://www.osc.ny.gov/state-agencies/audits/2021/06/28/response-planning-unexpected-eventsClaims for Businesses and Organizations
… claims for a business or organization by mail. Enter the name of your business or organization in the "Search for … the Mail Claim Form page. Print one form for each owner's name. Include proof connecting the owner to the address or … information if it applies, such as: Proof of Name Change, Merger, Acquisition Proof of Organization Closed, …
https://www.osc.ny.gov/unclaimed-funds/claimants/claims-businesses-and-organizationsHousing Preferences for Veterans (Follow-Up)
… included in our initial audit report, Housing Preferences for Veterans (Report 2011-N-3 ). Background Our initial … State Legislature had extended the right of preference for housing to many more veterans, few actually benefited due … included in our initial audit report Housing Preferences for Veterans Report 2011N3 …
https://www.osc.ny.gov/state-agencies/audits/2015/01/29/housing-preferences-veterans-followLapsing Information for State Agencies
… Guide to Financial Operations (See Chapter XVII, Lapsing … P-2252: SFS Chartfield Strings in PayServ with 9/13/24 and 9/27/24 Lapse Dates Lapsing Activities Calendar Will My …
https://www.osc.ny.gov/state-agencies/guidance/lapsing-information-state-agenciesOnline Services for Local Government
… to local officals and the public that you dont need login credentials for …
https://www.osc.ny.gov/local-government/resources/online-services-local-governmentContacts for Audits and Reports
… Melody Goetz Director, State Expenditures Holly Reilly … List of contacts by title name and email address for Division …
https://www.osc.ny.gov/state-agencies/audits/contacts-audits-and-reportsNewspapers Available for Notice Publications
… Law, not for compliance with any other law. Select a county in the map below for a list of newspapers in that area. Any newspaper distributed in the county where you must advertise is acceptable. If you would … Cortland County Madison County Onondaga County Oswego County North Country Clinton County Essex County …
https://www.osc.ny.gov/unclaimed-funds/reporters/newspapers-available-notice-publicationsContact Update for State Agencies
… The Office of the New York State Comptroller communicates with State agency staff about training opportunities, filing … in a timely manner, we require designated staff in State agencies to use our Contact Update online service. It …
https://www.osc.ny.gov/contact-updateCOVID-19 Guidance for Employers
… Limit Normally, most NYSLRS retirees who return to work for a public employer face an earnings limit. Under Section 212 … 2024 to 2025). This earnings limit suspension does not apply to retirees who work for a college, university or …
https://www.osc.ny.gov/retirement/employers/covid-19-guidance-employersDue Dates for Your ROA – Understanding Your Responsibilities: Elected & Appointed Officials
… Begins Complete Your ROA By Submit Your ROA By January 1, 2025* May 30, 2025 June 29, 2025 April 1, 2025 August 28, 2025 September … system must file a Record of Activities ROA by the due dates specified in the table …
https://www.osc.ny.gov/retirement/members/ea-officials/due-dates-your-roaIX.1 Accounting for Federal Grants – IX. Federal Grants
… relating to special accounting and reporting procedures for federally-financed domestic assistance programs; Apply to … and/or by the Division of the Budget. Accounting for Federal Grants The recordkeeping for individual grants is designed to conform to the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix1-accounting-federal-grants-overviewVendRep System Guide for Vendors
… you can: Electronically complete, certify and submit your questionnaire Notify State contracting entities and users within your organization that a questionnaire has been certified Review your contract data … and contract data. Certifier Certifies a completed questionnaire and views their organization's contract data. …
https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendorsFinancial Toolkit for Local Officials
Local government and school district leaders are faced with unprecedented challenges in the wake of the pandemic including simultaneously managing the public health response and the budgetary impacts of the financial crisis
https://www.osc.ny.gov/local-government/financial-toolkitCity of Hornell – Foreign Fire Insurance Tax Money (2020M-140)
Determine whether City of Hornell City officials provided oversight of foreign fire insurance FFI tax money
https://www.osc.ny.gov/local-government/audits/city/2021/03/12/city-hornell-foreign-fire-insurance-tax-money-2020m-140