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IX.5.B Billing for Onboarding Agencies – IX. Federal Grants

… agency PCBU Use the Commitment Control in SFS to budget for Federal Grant Projects Utilize funds distribution … in Project Costing to split expenditures systematically for Federal and State share of costs. Are required to set up … to billing upon collection while AP Vouchers will wait for payment date to begin billing. There is a two-step …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5b-billing-onboarding-agencies

IX.5.A Billing for Non-Onboarding Agencies – IX. Federal Grants

… PCBU Use the Commitment Control Module in SFS to budget for Federal Grant Projects Split costs manually on source transactions against an award for Federal and State share if applicable, but are required … will get collected into the Project Costing module. For OSC cash managed projects the Contract that the Project …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix5a-billing-non-onboarding-agencies

XII.4.A Vendor Requests for Payment – XII. Expenditures

… a vendor certified Statewide Financial System (SFS) Claim for Payment Form ( AC 3253-S ). Business Units may use AC … payments, State Aid payments, or discretionary payments for materials, equipment and services. It is the … paper documents to OSC, with the exception of payments for the purchase of land. Instead, OSC will accept electronic …

https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii4a-vendor-requests-payment

IX.8.A Accounting for Federal Refunds – IX. Federal Grants

… maximize the use of federal funds and minimize the use of State funds. OSC has developed a table to assist agencies in …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix8a-accounting-federal-refunds

Accessibility for People With Disabilities

… tension, and heart rate – all of which are risk factors for cardiovascular disease – as well as mental wellness … to parks and historic sites within the State is important for all citizens including those with a disability. The … and Historic Preservation (Parks) is responsible for the operation and stewardship of the State’s park system, …

https://www.osc.ny.gov/state-agencies/audits/2023/08/10/accessibility-people-disabilities

Responsibility for IT Internal Controls – Information Technology Governance

… Some local governments and schools use an IT vendor for assistance in establishing, conducting and monitoring IT … controls. However, a governing board has responsibility for the oversight of the local government’s or school’s IT …

https://www.osc.ny.gov/local-government/publications/it-governance/responsibility-it-internal-controls

Online Services for Local Government

… Allows users to look up account codes used in governmental accounting and reporting. Audit Search Tool Allows users to search for … Search Tool Displays fiscal monitoring scores and other related information for cities, counties, towns, villages and …

https://www.osc.ny.gov/local-government/resources/online-services-local-government

Due Dates for Your ROA – Understanding Your Responsibilities: Elected & Appointed Officials

… Begins Complete Your ROA By Submit Your ROA By January 1, 2025* May 30, 2025 June 29, 2025 April 1, 2025 August 28, 2025 September 27, 2025 July 1, …

https://www.osc.ny.gov/retirement/members/ea-officials/due-dates-your-roa

Contacts for Audits and Reports

… Reilly … List of contacts by title name and email address for Division of State Government Accountability and Office of …

https://www.osc.ny.gov/state-agencies/audits/contacts-audits-and-reports

Newspapers Available for Notice Publications

… Rensselaer County Saratoga County Schenectady County Warren County Washington County Hudson Valley Dutchess …

https://www.osc.ny.gov/unclaimed-funds/reporters/newspapers-available-notice-publications

Contact Update for State Agencies

… we require designated staff in State agencies to use our Contact Update online service. It allows them to provide and … assistance, including a username or password. OOO Contact Management … To help us reach individuals in a timely manner …

https://www.osc.ny.gov/contact-update

IX.1 Accounting for Federal Grants – IX. Federal Grants

… of this chapter is to explain terminology, policies, and procedures used in connection with federal grant accounting, drawdowns, and reporting. The policies and … grants is designed to conform to the provisions of the related grant agreement, the Federal Single Audit Act, the …

https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix1-accounting-federal-grants-overview

VendRep System Guide for Vendors

… certification, and review of electronic versions of Vendor Responsibility Questionnaires by the vendor, which are … certified Add User Click "Add User" From the Notification Search page, choose to search for a user by "First Name" or …

https://www.osc.ny.gov/state-agencies/contracts/vendrep-system-guide-vendors

Financial Toolkit for Local Officials

Local government and school district leaders are faced with unprecedented challenges in the wake of the pandemic including simultaneously managing the public health response and the budgetary impacts of the financial crisis

https://www.osc.ny.gov/local-government/financial-toolkit

Lapsing Information for State Agencies

… My Voucher Pay Before Lapsing? SFS Lapsing Page on SFS Secure (SFS Secure > Spotlight > Lapsing) … State Agencies Home …

https://www.osc.ny.gov/state-agencies/guidance/lapsing-information-state-agencies

City of Hornell – Foreign Fire Insurance Tax Money (2020M-140)

… provided oversight of foreign fire insurance (FFI) tax money. Key Findings Officials did not adopt policies and procedures guiding the handling of FFI tax money and provide oversight to ensure accurate records were … The Chamberlain did not maintain custody of the FFI tax money. The Fire Chief was solely responsible for disbursing, …

https://www.osc.ny.gov/local-government/audits/city/2021/03/12/city-hornell-foreign-fire-insurance-tax-money-2020m-140

DiNapoli: Pension Contribution Rates for Employers Will Decrease for State Fiscal Year 2018-19

… Employer contribution rates for the New York State and Local Retirement System (NYSLRS) in State Fiscal Year 2018-19 will decrease …

https://www.osc.ny.gov/press/releases/2017/08/dinapoli-pension-contribution-rates-employers-will-decrease-state-fiscal-year-2018-19

DiNapoli Urges Congress to Expand Eligibility for Savings Program for Individuals with Disabilities

… and investment tool for individuals with disabilities. NY's ABLE program, which launched just over a year ago, … later in life," said Senator Kristen Gillibrand (D-NY) . "Congress should be passing legislation like this to … government to increase this age limitation or remove it completely." How the Program Works The NY ABLE Program allows …

https://www.osc.ny.gov/press/releases/2018/11/dinapoli-urges-congress-expand-eligibility-savings-program-individuals-disabilities