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Accounts Payable Advisory No. 6
… Units must ensure there is a unique invoice number for each voucher. For information on how to process payments to Time Warner …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/6-complex-entity-time-warner-cableAccounts Payable Advisory No. 7
… must select the correct Vendor ID and Address Sequence when processing payments to vendors. Improper preparation of vouchers payable to Barnes and Noble may delay payment …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/7-complex-entity-barnes-nobleAccounts Payable Advisory No. 9
… for entering a unique invoice number on vouchers payable to National Grid, as discussed below. Consistent with … payments to vendors. Improper preparation of vouchers payable to National Grid may delay payment crediting and …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/9-complex-entity-national-gridAccounts Payable Advisory No. 5
… Subject: Making Payments to the United States Postal Service (USPS) and related postal services, such as Pitney Bowes Guidance: Consistent … Making Payments to the United States Postal Service USPS and related postal services such as …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/5-complex-entity-payments-postageContract Advisory No. 19
GoLive Guidance for Contracts Requiring OSC Review
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/19-go-live-guidance-contracts-requiring-osc-reviewContract Advisory No. 20
… technical difficulties when generating an STS or AC 340-S Guidance: Until technical difficulties are resolved, agencies are directed to review all STS or AC 340-S forms to validate required data fields and … OSC will temporarily accept these interim STS or AC 340-S forms submitted with a contract transaction to OSC …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/20-sfs-92-related-issues-contract-single-transaction-summary-sts-and-ac-340-sContract Advisory No. 12
… grant contracts and related documents submitted to OSC for audit and approval from the New York State Grants Gateway system … the use of the Gateway System for contract development and submission, refer to the Grants Reform website . References: …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/12-electronic-contracting-grants-gateway-transactionsContract Advisory No. 21
Updating and PreEncumbering Contracts Converted During the EE1 Upgrade to SFS 92 and Correcting OffContract Payments
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/21-reminder-update-and-pre-encumber-contracts-converted-during-ee1-october-2015Contract Advisory No. 23
… to maintain the accuracy of Authorized Signature Forms ( AC 1782-S ) Guidance : As referenced in the Guide to … of Contracts (BOC) uses the Authorized Signature Form ( AC 1782-S ) to validate signatures on contracts, amendments, … a new signatory, State agencies must submit an original AC 1782-S to OSC’s BOC. The agency head or designee must sign …
https://www.osc.ny.gov/state-agencies/advisories/contract-advisory/23-authorized-signature-form-ac-1782-sOperational Advisory No. 12
… in the Statewide Financial System (SFS) and guidance on date determinations effective June 19, 2014 Guidance : The … updated due to references to Liability and/or Accounting Date: Chapter VII, Section 9.A - Fringe Benefit and Indirect … XII, Section 5.G - Entering the Appropriate Accounting Date Chapter XII, Section 6.C - Paying Prompt Contract …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/12-obligation-accounting-and-budget-datesOperational Advisory No. 15
… Subject: Cash Advances Guidance: The Office of the State Comptroller … Section 10 of the Guide to Financial Operations regarding Cash Advances. Chapter VII – State Revenues and Appropriated Loan Receivables Section 10 – Cash Advances A – Cash Advance Overview B – Establishing and …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/15-gfo-update-cash-advancesOperational Advisory No. 16
… Subject: Mass Delete of Budget Journals Guidance: Starting Thursday February 26, 2015, OSC, DOB and SFS will be deleting …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/16-budget-journal-mass-deleteOperational Advisory No. 22
EE1 Procure to Pay Changes Summary
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/22-ee1-procure-pay-changes-summaryOperational Advisory No. 27
… Subject: Accounting Date Policy Change Confirmation Reference: Guide to Financial … be changing the policy regarding the use of Accounting Date in the Statewide Financial System (SFS). This notice … issued on December 1, 2016. The definition of Accounting Date, as defined in the Guide to Financial Operations (GFO), …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/27-accounting-date-policy-change-confirmationOperational Advisory No. 25
Data Quality Advisory
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/25-data-quality-advisoryVendor File Advisory No. 4
… X, Section 3 - Vendor Registration and Vendor Self-Service Login Guide . …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/4-prompt-vendor-registrationVendor File Advisory No. 7
… to Supplier registration and forms and Supplier Self-Serve Portal coinciding with the 2017 SFS Updates Reference : Guide … These changes include updates to the Vendor Self-Service Portal, vendor registration process, and vendor forms. Vendor Self-Service Portal - Winter Update Vendors will be able to enroll …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/7-supplier-updatesVendor File Advisory No. 6
… Subject: GFO Update - Vendor Designations Guidance: The Office of the … GFO Update Vendor Designations …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/6-gfo-update-vendor-designationsVendor File Advisory No. 8
… vendors to self-certify as small businesses eligible for payment within, or prompt payment interest after, 15 days as established in State …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/8-vendor-certifications-updateVendor File Advisory No. 9
… X, Section 4.A – Vendor Classifications Update: The Office of the New York State Comptroller has identified vendor classifications, a designation for the type of business the State does with each vendor. These …
https://www.osc.ny.gov/state-agencies/advisories/vendor-file-advisory/9-vendor-classifications-update