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State Agencies Bulletin No. 446
… previously issued Bulletin 435 - Change in the Manager of the NYS College Savings Program. Affected Employees … Effective Date Immediately Background At the close of business on November 14, 2003, Upromise Investments, Inc. … Management and Investment Management, respectively, of New York's College Savings Program. OSC Actions OSC …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/446-additional-information-regarding-change-manager-nys-college-savingsIV.4.F Capital Projects – IV. Accounting Codes - Uses and Descriptions
… of an existing asset with a similar asset. (An old air conditioning system is replaced by a new air conditioning system) 60510 Building Improvements An … capabilities, such as replacement of an old air conditioner with a new one of the same type and performance …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv4f-capital-projectsCity of Cortland – Credit Accounts & Employee Reimbursements (2020M-141)
… complete report - pdf ] Audit Objective Determine whether City of Cortland (City) officials ensured claims for credit account purchases … supported and for appropriate purposes. Key Findings City officials did not ensure all credit account purchases … Determine whether City of Cortland City officials ensured claims for credit …
https://www.osc.ny.gov/local-government/audits/city/2021/05/14/city-cortland-credit-accounts-employee-reimbursements-2020m-141IX.9.C Transfer Procedure – IX. Federal Grants
… and needed, agencies must submit a written request to the Division of the Budget (DOB) to approve the transfer of federal grant funds to a state fund. The following information must be provided … provided and needed agencies must submit a written request to the Division of the Budget DOB to approve the transfer of …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix9c-transfer-procedurePhysical and Financial Conditions at Selected Mitchell-Lama Developments Located Outside New York City – Sunnyside Manor: Unauthorized Bank Account (Follow-Up)
… Objective To assess the extent of implementation of the three recommendations included in our initial audit … Developments Located Outside New York City – Sunnyside Manor: Unauthorized Bank Account (Report 2024-S-12 ). About … To assess the extent of implementation of the three recommendations …
https://www.osc.ny.gov/state-agencies/audits/2026/03/09/physical-and-financial-conditions-selected-mitchell-lama-developments-located-outside-new-0Sole Custody Reporting
… Annually, on or before March 1st, the Sole Custody Reporting web application will be open for agencies to report … information. For more information about Sole Custody Reporting, please contact the Office of the State Comptroller’s Bureau of Financial Reporting and Oil Spill Remediation (OSC BFR) at (518) …
https://www.osc.ny.gov/state-agencies/guidance/sole-custody-reportingVillage of Old Westbury – Justice Court (2017M-64)
… 2015 through September 30, 2016. Background The Village of Old Westbury is located in the Towns of Oyster Bay and North … Village of Old Westbury Justice Court 2017M64 …
https://www.osc.ny.gov/local-government/audits/justice-court/2017/07/07/village-old-westbury-justice-court-2017m-64Village of Dolgeville – Treasurer’s Records and Reports (2024M-28)
… Village finances. The Treasurer did not: Properly account for fund balance within each Village fund or establish capital projects funds to separately account for the financial activity of projects undertaken. … the New York State Office of the State Comptroller (OSC) for the 2019-20 through 2022-23 fiscal years. Key …
https://www.osc.ny.gov/local-government/audits/village/2024/07/03/village-dolgeville-treasurers-records-and-reports-2024m-28VII.10.D Cash Advance Payment Types – VII. State Revenues and Appropriated Loan Receivables
… the required documentation. Petty Cash (Advance Account Code 59001) The petty cash advance account can be used for … permitted. The amount of each change fund should remain constant and be withheld at the close of each day from the … on an imprest basis; i.e., the cash is replenished for the exact amount of the expenditures reported. Caution should be …
https://www.osc.ny.gov/state-agencies/gfo/chapter-vii/vii10d-cash-advance-payment-typesDiNapoli: Georgia Woman Allegedly Stole Over $450K in NYS Pension and Social Security Payments
… this joint effort, one more person who believed they could game the system has been caught and will be prosecuted.” “For … who had worked for the State Insurance Fund from 1985 until her retirement in 2005. She subsequently moved to … NYSLRS and SSA continued to deposit funds into the account until early 2021. Smith knew exactly when those benefits …
https://www.osc.ny.gov/press/releases/2023/02/dinapoli-georgia-woman-allegedly-stole-over-450k-nys-pension-and-social-security-paymentsXIII.10.D Refunds Owed to the State by an Employee - To Agency Sole Custody Account – XIII. Employee Expense Reimbursement
… Refunds to an Agency Sole Custody Account Process and Transaction Preparation: If an employee was issued a check from a Business Unit’s sole … of SFS. The Business Unit must maintain documentation to support the advance to the employee and must make that … section provides Online Agencies with information related to refunds owed to the State by an employee using the Due to …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiii/xiii10d-refunds-owed-state-employee-using-due-state-offsetDiNapoli: Georgia Woman Sentenced to Over a Year in Prison and Ordered to Pay $459K in Full Restitution for Stealing NYS Pension and Social Security Payments
… A 50-year-old Georgia woman, Sandra Smith, was sentenced to over a year in federal prison and ordered to pay full restitution after admitting she stole $459,050 in … pension and federal social security payments from her deceased mother-in-law’s bank account, State Comptroller …
https://www.osc.ny.gov/press/releases/2023/11/dinapoli-georgia-woman-sentenced-over-year-prison-and-ordered-pay-459k-full-restitution-stealing-nysTown of Edinburg – Justice Court Operations (2014M-226)
… of our audit to evaluate the Court’s financial operations for the period January 1, 2013 through April 30, 2014. … Perform monthly accountabilities and bank reconciliations for the fines and fees bank account and the bail bank … of our audit to evaluate the Courts financial operations for the period January 1 2013 through April 30 2014 …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/11/14/town-edinburg-justice-court-operations-2014m-226DiNapoli: Queens Woman Pleads Guilty to Stealing $85,000 in NYS Pension Payments Meant for Her Deceased Father
… A 37-year-old Queens woman pleaded guilty today to felony grand larceny for … A 37yearold Queens woman pleaded guilty today to felony grand larceny for …
https://www.osc.ny.gov/press/releases/2024/06/dinapoli-queens-woman-pleads-guilty-stealing-85000-nys-pension-payments-meant-her-deceased-fatherUpdate Vendor Information and Access
… to do so online 24/7 through the Vendor Self-Service Portal or manually by mailing in forms AC-3326-S or … or Update Locations We added a new feature in the Vendor Portal in SFS to make it easier for you to specify how you … your vendor locations through the Vendor Self-Service Portal, which is a portion of your vendor record that …
https://www.osc.ny.gov/state-vendors/portal/update-vendor-information-and-accessAccounting for Opioid Settlement Funds
Office of the New York State Comptroller, Account Notices and Bulletins, Accounting for Payment Opioid Settlement Funds
https://www.osc.ny.gov/files/local-government/resources/pdf/accounting-for-opioid-settlement-funds.pdfChautauqua County – Court and Trust (2020-C&T-1)
Determine whether County officials have established appropriate controls to safeguard and account for court and trust funds.
https://www.osc.ny.gov/files/local-government/audits/pdf/chautauqua-2020-ct-1.pdfWyoming County Court and Trust Funds - (2020-C&T-2)
Determine whether County officials have established appropriate controls to safeguard and account for court and trust funds.
https://www.osc.ny.gov/files/local-government/audits/pdf/wyoming-2020-ct-2.pdfWantagh Union Free School District – Financial Application User Access Controls (2024M-46)
… pdf] Audit Objective Determine whether the Wantagh Union Free School District (District) Board of Education (Board) … adequate controls over user accounts for the financial application to help prevent inappropriate access and use. Key … adequate controls over user accounts for the financial application to help prevent inappropriate access and use. We …
https://www.osc.ny.gov/local-government/audits/school-district/2024/10/25/wantagh-union-free-school-district-financial-application-user-accessState Agencies Bulletin No. 2287
… of new functionality allowing employees to enroll in direct deposit and update their direct deposit and bank account options in New York State Payroll Online (NYSPO). Affected Employees: All active employees of New York State enrolled in NYSPO. Background: It is essential that the NYS Payroll …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/2287-new-york-state-payroll-online-direct-deposit-functionality