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Accounts Payable Advisory No. 34
… Subject: Updates to SFS Account Codes for the payment and reporting of interest. Guidance: The … (BSE) will produce Form 1099-INT to payees and the IRS for reportable payments processed through a joint custody account. Proper accounting for interest payments provides for accurate reporting. Below …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/34-payment-and-reporting-interestMedicaid Program – Medicaid Payments to Medicare Advantage Plan Providers
… Medicaid inappropriately paid for recipients’ Medicare Part C cost-sharing liabilities. The audit covered the period … “dual-eligibles.” In 1997, Congress established Medicare Part C, the Medicare managed care program also known as Medicare Advantage. Under Medicare Part C, private managed care companies administer Medicare …
https://www.osc.ny.gov/state-agencies/audits/2018/09/10/medicaid-program-medicaid-payments-medicare-advantage-plan-providersMedicaid Program – Medicaid Payments Made Pursuant to Medicare Part C
… Purpose To determine if Medicaid made excessive payments for Medicare Part C cost-sharing liabilities. The audit … of participating providers whom they reimburse directly for services provided to enrollees. For dual-eligible persons, plan providers bill Medicaid …
https://www.osc.ny.gov/state-agencies/audits/2014/05/09/medicaid-program-medicaid-payments-made-pursuant-medicare-part-cAccounts Payable Advisory No. 66
… Subject : Updated Reporting Process for the Theft, Loss or Misuse of State Assets Reference : … supplies and other assets as soon as they are identified. For more information, please refer to Guide to Financial … Updated Reporting Process for the Theft Loss or Misuse of State Assets …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/66-reporting-process-theft-loss-or-misuse-state-assetsAccounts Payable Advisory No. 75
… Reminder that agencies may not use procurement cards for agency-specific contract purchases. Reference: Guide to … reminder to agencies that the PCard may not be used to pay for purchases from agency-specific contracts or Purchase … or PAs. Please see Section XI-A.4 – Procurement Card Use for additional guidance on this topic. …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/75-limits-procurement-card-use-agency-specific-contracts-0Selkirk Fire District – Procurement of Professional Services (2021M-55)
… reliability, responsibility, skill, education and training, judgment, integrity and moral worth of the professional service providers as … officials generally agreed with our recommendations and have initiated or indicated they planned to initiate …
https://www.osc.ny.gov/local-government/audits/fire-district/2021/07/09/selkirk-fire-district-procurement-professional-services-2021m-55City of Gloversville – City Clerk (2019M-96)
… the City of Gloversville (City) Clerk properly accounted for fees. Key Findings The current Clerk began properly accounting for fees as of October 1, 2017. The former Clerk did not properly account for fees. The former Clerk: Waived fees for 249 certified … the City of Gloversville City Clerk properly accounted for fees …
https://www.osc.ny.gov/local-government/audits/city/2020/12/11/city-gloversville-city-clerk-2019m-96Union-Endicott Central School District - Noninstructional Overtime (2018M-201)
… officials appropriately monitored and controlled overtime for noninstructional employees. Key Findings Our review of records for 15 noninstructional employees paid overtime totaling … often did not document that prior approval was granted for overtime worked and that start and end times were …
https://www.osc.ny.gov/local-government/audits/school-district/2019/03/22/union-endicott-central-school-district-noninstructional-overtime-2018mJamesport Fire District - Gasoline Inventory (2019M-04)
… Determine if District officials adequately account for and safeguard the gasoline inventory. Key Findings The … not been monitored or reconciled leading to unaccounted for gasoline with a value of about $930. Because officials … the District paid at least $2,660 more than necessary for gasoline purchases. Key Recommendations Monitor and …
https://www.osc.ny.gov/local-government/audits/fire-district/2019/04/19/jamesport-fire-district-gasoline-inventory-2019m-04Town of Farmersville - Justice Court Operations (2019M-50)
… Objective Determine whether Justice Court (Court) fines and fees were properly accounted for. Key Findings Fines and fees were recorded, deposited and reported in a timely manner. Monthly bank reconciliations … Determine whether Justice Court Court fines and fees were properly accounted for …
https://www.osc.ny.gov/local-government/audits/justice-court/2019/05/24/town-farmersville-justice-court-operations-2019m-50Hamburg Central School District - Continuing Education (2019M-11)
… continuing education cash receipts are properly accounted for. Key Findings Incompatible duties were not properly … continuing education cash receipts are properly accounted for due to internal control weaknesses. Key Recommendations … Develop and adopt written policies and procedures for collecting, processing, recording and depositing cash …
https://www.osc.ny.gov/local-government/audits/school-district/2019/07/03/hamburg-central-school-district-continuing-education-2019m-11Herricks Union Free School District – Overtime (2019M-127)
… officials properly approved and monitored overtime for custodial employees. Key Findings Did not preapprove and adequately monitor overtime for custodial employees. Paid overtime to 10 custodial … of total overtime paid to these employees, primarily for non-emergencies. However, with appropriate scheduling …
https://www.osc.ny.gov/local-government/audits/school-district/2019/08/30/herricks-union-free-school-district-overtime-2019m-127State Agencies Bulletin No. 1453
… To notify agencies of the new voluntary deduction codes for pet insurance. Affected Employees Members of NYSCOPBA in … codes 559 and 560. The vendor will submit all transactions for enrollments, cancellations, and/or changes in a bi-weekly file. Agency update access is not available for these deductions. Agency Actions Notify affected …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1453-new-deduction-codes-559-nyscopba-petfirst-pet-insurance-and-560Unified Court System Bulletin No. UCS-152
… Purpose To provide agencies with instructions for submitting the Courts Buyout Incentive Payment. Affected … calculation of overtime. There will be no direct deposit for this payment. Eligibility Selected employees who accept … 2, 2009. The $20,000 separation payment will be prorated for selected employees who worked less than full-time at the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/unified-court-system/ucs-152-unified-court-system-separation-buyout-incentive-paymentState Agencies Bulletin No. 1133
… Purpose To inform agencies of the content information for the 2011 Form 1042-S. Background According to the IRS Instructions for Form 1042-S, amounts subject to reporting on Form 1042-S … income The amount is the gross sum of all payments made for calendar year 2011. Box 3 Withholding allowances This box …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1133-form-1042-s-foreign-persons-us-source-income-subject-withholdingState Agencies Bulletin No. 1118
… Purpose To inform agencies of the content information for the 2011 Form W-2. Affected Employees According to IRS Publication 15, Circular E for 2011, and the Instructions for Form W-2 (Wage and Tax Statement), employers are required … To inform agencies of the content information for the 2011 Form W2 …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1118-form-w-2-wage-and-tax-statement-calendar-year-2011State Agencies Bulletin No. 1220
… in the same company during the year [for example, State of New York (NYS) or City University of New York (CUNY)] will … the following that are excluded from Boxes 1, 3 and 5 and do not appear on Form W-2. Non-Taxable Health Insurance …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1220-form-w-2-wage-and-tax-statement-calendar-year-2012CUNY Bulletin No. CU-117
… Purpose To explain the procedures for processing the June Uniform Allowance payment Affected … at CUNY Central Office. Attachment - Uniform Allowance for CUNY Campus Security Titles for June 2001 … This bulletin explains the procedures for processing the June Uniform Allowance payment …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/city-university-new-york/cu-117-june-2001-uniform-allowance-paymentReporting Regulations 315.2 & 315.3
… term employee shall mean an individual performing services for the employer for which the employer has the right to control the means and … as to the means and methods of accomplishing the result. For purposes of this Part, when making a determination as to … The definitions and guidelines of Regulations 3152 and 3153 for NYSLRS employers …
https://www.osc.ny.gov/retirement/employers/reporting-regulations-3152-3153Claim Submitted—What’s Next?
… After you submit your claim online, check your email for next steps. You should receive a confirmation email … hours informing you of whether more information is needed for verification and processing. Claims filed on behalf of … provide any documents listed. See Required Documentation for further instructions. Once we receive your additional …
https://www.osc.ny.gov/unclaimed-funds/claimants/claim-submitted-whats-next