Search
IX.6.E Education Department - G5 System – IX. Federal Grants
… a grants management system known as G5 which was developed in 2007. The G5 system is a full lifecycle, end-to-end, … based on the project’s Accounts Receivable balance in SFS. Payment requests are approved or rejected … automatically based on the amount of available funds in the G5 account. OSC BSAO receives immediate notification …
https://www.osc.ny.gov/state-agencies/gfo/chapter-ix/ix6e-education-department-g5-systemXIV.3.B Short Term Investment Pool (STIP) – XIV. Special Procedures
… Pursuant to §98 of the State Finance Law, the State Comptroller shall invest and keep invested all moneys belonging to any and all funds of the State. The Short Term Investment … short-term investments. This permits investment decisions to be made based on the assets and liquidity needs of the …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xiv/xiv3b-short-term-investment-pool-stipState Comptroller DiNapoli Releases Audits
… Outside New York City – Sunnyside Manor: Unauthorized Bank Account (2024-S-12) The Mitchell-Lama Housing program was … and Regulations, program developments must open a bank account to deposit all rent receipts and other miscellaneous operating income and use this account to disperse all expenses for operations. Auditors …
https://www.osc.ny.gov/press/releases/2024/07/state-comptroller-dinapoli-releases-auditsSUNY Bulletin No. SU-181
… for Retroactive Processing Time Entry earnings submitted with an amount will not be retroactively adjusted. Therefore, …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-university-new-york/su-181-october-1-2007-and-october-1-2008-stipend-increasesHerkimer County – Sales Tax Distributions and Bank Reconciliations (2017M-178)
… 2016. The Clerk did not properly reconcile a County bank account for the Department of Motor Vehicles (DMV), resulting … Treasurer did not properly reconcile the general fund bank account resulting in an unaccounted for balance $36,091. Key … made to municipalities. The Clerk should review the DMV account and remit the balances due to the State and County. …
https://www.osc.ny.gov/local-government/audits/county/2017/12/15/herkimer-county-sales-tax-distributions-and-bank-reconciliations-2017m-178Village of East Rockaway – Justice Court Operations (2017M-206)
… each month between January and June 2016. The bail bank account had a balance of $1,590 as of May 31, 2017, and Court … known liabilities. Maintain a record of bail for each account and review existing bail records to determine how to disburse the existing funds in the bail account. Review cash receipt documentation included with …
https://www.osc.ny.gov/local-government/audits/justice-court/2017/12/15/village-east-rockaway-justice-court-operations-2017m-206Wayne County Water and Sewer Authority – Water and Sewer Operations and Wastewater System Cybersecurity (2017M-276)
… whether Authority officials ensured that water and sewer account adjustments and the assessment of penalties were … process to review or approve water and sewer penalties or account adjustments. Officials have not provided employees … for review and approval of the assessment of penalties and account adjustments. Provide cybersecurity awareness training …
https://www.osc.ny.gov/local-government/audits/county/2018/04/06/wayne-county-water-and-sewer-authority-water-and-sewer-operations-and-wastewaterOperational Advisory No. 3
… reviewers and approvers are reminded that if any chart of account string value is changed in the review process, the … budget status prior to submittal to OSC. Changing chart of account values on vouchers will require waiting until the … role allowing him/her to enter or change any chart of account value are aware of this reminder. …
https://www.osc.ny.gov/state-agencies/advisories/operational-advisory/3-budget-check-reminderNY ABLE Program Helps New Yorkers With Disabilities and Their Families Cover Costs
… annual contribution is capped at $14,000 and the maximum account balance is $100,000. The program was modeled after … funds in several ways, including an optional checking account and debit card. To be eligible, an individual must … list. New York residency is required and only one account per individual is permitted. "The more independent …
https://www.osc.ny.gov/press/releases/2017/10/ny-able-program-helps-new-yorkers-disabilities-and-their-families-cover-costsDiNapoli: Greene County Couple Arrested for Allegedly Stealing Over $35,000 in Pension Payments
… pension payments via direct deposit into a joint checking account which he shared with the defendants. Stephen’s father … $30,189.80 in electronic payments were made into the joint account and a total of $5,050.16 in paper pension checks were … the paper checks and deposited them into a joint checking account shared by her, Stephen, and the deceased. She then …
https://www.osc.ny.gov/press/releases/2025/04/dinapoli-greene-county-couple-arrested-allegedly-stealing-over-35000-pension-paymentsTown of Mount Morris – Justice Court (2012M-129)
… to known liabilities. One Justice failed to close his bank account as required when he resigned. Key Recommendations … to OSC JCF. Take action to close the former Justice’s bank account and any unidentified moneys in the Justice’s bank account should be reported and remitted to OSC. …
https://www.osc.ny.gov/local-government/audits/town/2013/01/11/town-mount-morris-justice-court-2012m-129Controls and Accountability of Court, Trust and Bail Funds (Follow-up)
… (Finance) Court Assets Department could not accurately account for Court, Trust and Bail funds. We found discrepancies between the total account balances as shown on the Court Assets Tracking System … was a shortage of $882,850 on deposit. Finance could not account for the shortage. Finance also could not demonstrate …
https://www.osc.ny.gov/state-agencies/audits/2015/12/03/controls-and-accountability-court-trust-and-bail-funds-followXII.6.O Paying Retainage – XII. Expenditures
… Business Units must enter one of the following three account codes set up for retainage when both retaining funds … releasing those withheld throughout the contract period. Account Code Description 58951 Used when temporarily … from capital project payment(s). For more information on account codes, please see Chapter IV, Section 4.A - …
https://www.osc.ny.gov/state-agencies/gfo/chapter-xii/xii6o-paying-retainageState Agencies Bulletin No. 1835
… for 50% each, the employee will receive $75.00 in each account and a paper check for $0.01. With a Balance Row: If … this employee’s direct deposit is set up in PayServ as one account for 50% and one balance account, the employee will receive a deposit of $75.00 in the …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1835-new-queries-identify-employees-receiving-paper-checksState Agencies Bulletin No. 1354
… reflect the conversion from legacy cost centers to the new account …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1354-new-york-state-payroll-system-payserv-conversion-statewide-financialState Agencies Bulletin No. 1401
… the revised timeline for the testing and conversion of the account codes in PayServ to the statewide COA used today in … users. May 6, 2015 – OSC will release a list of the legacy account codes that were mapped to the position pools as of … Conversion updates, agencies should visit the OSC Chart of Account Conversion page . Questions Questions may be directed …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/1401-new-york-state-payroll-system-payserv-conversion-statewide-financialTown of Wawarsing - Financial Oversight of Select Activities (2018M-239)
To examine the adequacy of internal controls over selected financial activities to properly account for and safeguard Town funds.
https://www.osc.ny.gov/files/local-government/audits/pdf/wawarsing-2018-239.pdfCity of New Rochelle – Financial Condition (2014M-158)
… officials do not report cash assets in each fund’s cash account. All cash is deposited in a concentration account and recorded as an asset in the general fund. Instead … in these funds are eliminated. Establish and use cash account codes to record revenue deposits and disbursements …
https://www.osc.ny.gov/local-government/audits/city/2014/08/29/city-new-rochelle-financial-condition-2014m-158IV.4.E Grants and Public Assistance – IV. Accounting Codes - Uses and Descriptions
… Grants and public assistance includes payments to counties, … Excel file . SFS Account Title Description 60301 Local Grants and Public Assistance Payments to counties, cities, … public assistance expenditures are made. 60311 Interest – Grants to Others Interest on late payments for unjustified …
https://www.osc.ny.gov/state-agencies/gfo/chapter-iv/iv4e-grants-and-public-assistanceState Agencies Bulletin No. 435
… program but will continue to service the toll-free phone line and web site through close of business November 14, … October 29, 2003 through November 14, 2003, agencies must call OSC at (518) 473-1195 before making College Savings … 17, 2003. Beginning November 17, 2003, employees may call 1-877-NYSAVES or access the website at www.nysaves.org …
https://www.osc.ny.gov/state-agencies/payroll-bulletins/state-agencies/435-change-manager-nys-college-savings-program