Search
Accounts Payable Advisory No. 23
… XII, Section 5.K - Federally Reportable Payments Guidance: Online Business Unit OSC has identified multiple vendors whose payments from online Business Units should not have been coded as reportable to the IRS. As a reminder, when online Business Units process any voucher for payments that …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/23-properly-coding-vouchers-withholdingAccounts Payable Advisory No. 1
… PCard, TCard, and NET-Card Payments to JPMorgan Chase Bank, N.A. Filling the Invoice Number Field on the Voucher: In order for JPMorgan Chase Bank, N.A. to properly apply payments to the agencies’ credit … in the invoice field. OSC will return JPMorgan Chase Bank, N.A. payments with invoice numbers containing spaces, …
https://www.osc.ny.gov/state-agencies/advisories/accounts-payable-advisory/1-complex-entity-jpmorgan-chase-bank-naDiNapoli: Pennsylvania Man Impersonated Deceased Father to Steal His NYS Pension and Social Security Payments
… State Comptroller Thomas P. DiNapoli, the United States … 2017 through October 2022, Gritman stole $117,194 in pension benefits from the New York State and Local Retirement … the United States in court means protecting taxpayer funds, including pursuing cases where there is an attempt to …
https://www.osc.ny.gov/press/releases/2023/02/dinapoli-pennsylvania-man-impersonated-deceased-father-steal-his-nys-pension-and-social-securityComptroller DiNapoli & A.G. Schneiderman Announce Charges Against Florida Resident For Allegedly Stealing Over $148k In NYS Pension Benefits
… benefits totaling over $148,000 were deposited into a bank account jointly held by Mr. Yudenfreund and Kanas. Kanas … Fraud Hotline at 1-888-672-4555, by filing a complaint online at [email protected] , or by mailing a …
https://www.osc.ny.gov/press/releases/2016/06/comptroller-dinapoli-ag-schneiderman-announce-charges-against-florida-resident-allegedly-stealingDiNapoli: Albany Man Pleads Guilty to Stealing More Than $230,000 From Elderly State Pensioner
… New York state pensioner, met Diacetis through an online service. Diacetis then introduced the victim to … Social Security income were deposited into the victim’s bank accounts. The investigation revealed that the defendants …
https://www.osc.ny.gov/press/releases/2025/04/dinapoli-albany-man-pleads-guilty-stealing-more-230000-elderly-state-pensionerOverview – State Police Plan
… will mail information about death benefits, and any needed forms, to your beneficiaries. …
https://www.osc.ny.gov/retirement/publications/1518/death-benefits/overviewOverview – Special 20- and 25-Year Plans
… will mail information about death benefits, and any needed forms, to your beneficiaries. …
https://www.osc.ny.gov/retirement/publications/1517/death-benefits/overviewClyde Fire Company – Controls Over Financial Activity (2015M-072)
… the audit period. The Treasurer does not perform formal bank reconciliations for the general checking account and other bank accounts. The Treasurer and other individuals who … and approve bills prior to payment. Document monthly bank reconciliations for all Company bank accounts, and …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2015/08/14/clyde-fire-company-controls-over-financial-activity-2015m-072Town of Mount Morris – Justice Court (2012M-129)
… to known liabilities. One Justice failed to close his bank account as required when he resigned. Key … of Court liabilities and comparing them with reconciled bank balances) on a monthly basis. Promptly investigate and … to OSC JCF. Take action to close the former Justice’s bank account and any unidentified moneys in the Justice’s …
https://www.osc.ny.gov/local-government/audits/town/2013/01/11/town-mount-morris-justice-court-2012m-129City of Rensselaer – Accounting Records and Reports (2023M-26)
… and transactions were not entered in a timely manner. Bank reconciliations were not prepared in a timely manner or … discrepancies, including a variance where the reconciled bank balance for one bank account was $2.9 million less than the accounting …
https://www.osc.ny.gov/local-government/audits/city/2024/08/02/city-rensselaer-accounting-records-and-reports-2023m-26Electronic Reporting
… be accepted by our new system, when we convert in July 2025. NAUPA National Association of Unclaimed Property … ( AC2709 ). Online Holder Reporting - converts to Manual Online Reporting on August 11, 2025 The Online Holder … Verification and Checklist ( AC2709 ), to: Office of the State Comptroller Office of Unclaimed Funds Remittance …
https://www.osc.ny.gov/unclaimed-funds/reporters/electronic-reportingSex Offender Registration (2014-MS-2)
… and Saratoga consistently processed change-of-address forms, as required, for offenders incarcerated and later … St. Lawrence, Steuben and Warren did not process the forms for 15 offenders who were admitted and for 23 offenders … current status on each case. Ensure that change-of-address forms are completed and processed when an offender is …
https://www.osc.ny.gov/local-government/audits/city/2014/09/17/sex-offender-registration-2014-ms-2Town of Fort Covington - Justice Court Operations (2018M-234)
… and reported all fines, fees and bail accurately and made bank deposits timely and intact. Key Findings Justice Wilbanks made 83 percent of bank deposits from three to 67 days late. The Justices’ cash … are made within 72 hours of collection. Prepare monthly bank reconciliations and accountabilities. Investigate any …
https://www.osc.ny.gov/local-government/audits/justice-court/2019/01/25/town-fort-covington-justice-court-operations-2018m-234Carthage-West Carthage Water Pollution Control Facility – Cash Disbursements (2015M-35)
… independent of the cash disbursement process reviews the bank reconciliations. No Facility official reviews the … work. Key Recommendations Provide the Board with monthly bank reconciliations, including bank statements and canceled check images. Establish …
https://www.osc.ny.gov/local-government/audits/joint-activity/2015/05/08/carthage-west-carthage-water-pollution-control-facility-cash-disbursementsState Comptroller DiNapoli and Department of Financial Services Superintendent Harris Designate New Banking Development District Branch To Support Community Banking in Red Hook
… accounts to nonprofits within the BDD, offering free payroll check cashing services, ensuring bilingual staff and …
https://www.osc.ny.gov/press/releases/2025/03/state-comptroller-dinapoli-and-department-financial-services-superintendent-harris-designate-newThe VendRep System
… Log in or create an account to get started. Using the online questionnaire The VendRep System includes all four … activity. If the State contracting entity chooses the online option, it must notify prospective bidders in the … Package. ) Things to keep in mind: Completion of the online questionnaire does not automatically qualify the …
https://www.osc.ny.gov/state-vendors/vendrep/vendrep-systemVillage of Greenwich – Justice Court Operations (2014M-023)
… internal controls over the Court’s financial activity for the period June 1, 2012 through August 31, 2013. … submit monthly reports to the Justice Court Fund on time. Although the previous Justice remitted the balance … and subsequently closed the account when he left office on March 30, 2012, the current Justice has not properly …
https://www.osc.ny.gov/local-government/audits/justice-court/2014/05/30/village-greenwich-justice-court-operations-2014m-023Processing Retirement Applications – When Employees Retire
Notifications sent when employees file for retirement and instructions on submitting the Statement of Accrued Payments and Leave Credits form
https://www.osc.ny.gov/retirement/employers/when-employees-retire/processing-retirement-applicationsEast Bloomfield-Holcomb Fire Department – Financial Operations (2017M-160)
… records. The Treasurer did not provide monthly bank statements or reconciliations to the Board. The … as required by the Department’s bylaws. Prepare monthly bank reconciliations for all bank accounts and provide them to the Board along with the …
https://www.osc.ny.gov/local-government/audits/fire-company-or-department/2017/11/17/east-bloomfield-holcomb-fire-department-financial-operationsTown of Bovina – Internal Controls Over Cash Receipts and Disbursements (2012M-237)
… the preparation and recording of disbursements, and bank reconciliations. The Supervisor allowed the bookkeeper … the approved claim warrants to the checks that cleared the bank. There was no documentation of an annual Board audit of … approved warrants with the checks cleared, as shown on the bank statements, and review the bank reconciliations. …
https://www.osc.ny.gov/local-government/audits/town/2013/02/22/town-bovina-internal-controls-over-cash-receipts-and-disbursements-2012m-237