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XIV.7 Monitoring Payments Made to Vendors – XIV. Special Procedures

… Reviewing these transactions is an important part of the State’s internal control system. Process and Document … not authorize, you should immediately notify the Bureau of State Expenditures’ HelpDesk at (518) 474-4868. Guide to …

XII.5.F Payment Dates and Terms Overview – XII. Expenditures

… section is to provide guidance to agencies about important dates involved in the payment process as well as the payment … determining the later of invoice or merchandise received dates. However, there may be instances where the agency must … section is to provide guidance to agencies about important dates involved in the payment process as well as the payment …

XII.9.G Reissuing or Cancelling a Refund Check – XII. Expenditures

… – Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check  of this Chapter. Occasionally, the Post Office may …

Accounts Payable Advisory No. 54

… Update - Voucher Mass Approval functionality available for lease vouchers Reference: Guide to Financial Operations … using the Accounts Payable (AP) Mass Upload Tool, and lease vouchers created in the Real Estate Management (REM) …

XII.5.K Federally Reportable Payments – XII. Expenditures

… of Payments , depending on the nature of the settlement, judgment or award, some payments to the claimant are not … an attorney receives a payment as part of a settlement, judgment or award, a Form 1099-MISC is required to be issued … REQUIREMENTS FOR REPORTABLE PAYMENTS Certain settlement, judgment or award payments in an aggregate amount of $600 or …

XII.8.H Voucher Mass Approval – XII. Expenditures

… of State Expenditures’ Internal Control Certification by email at [email protected] to request voucher … above, the agency head or finance officer must send an email to [email protected] . The agency must include the following information in the email: The type and the annual volume and dollar amount of …

VII.3 AP Adjustment Voucher – VII. State Revenues and Appropriated Loan Receivables

Accounts Payable Advisory No. 1

Making Payments to Citibank

XII.9.B Liens Against Payments Processed Using a Joint Custody Account – XII. Expenditures

Prior to processing vouchers for payment the Office of the State Comptrollers OSC Offset Unit is responsible for determining if a lien offset or payment assignment against each vendor exists

Opinion 89-10

… Training Schools (authority of public library to provide for cash advances) - Reimbursement For Expenses (authority of public library to provide for cash advances) GENERAL MUNICIPAL LAW, §77-b(6): A public …

VII.3.C AP Adjustment Voucher Document Review – VII. State Revenues and Appropriated Loan Receivables

… OSC Review After Treasury notifies OSC Bureau of State Accounting Operations (BSAO) – Budgets and Spending … to avoid reconciliation issues between the bank and the State’s fund accounting. In addition, STIP interest cannot be … the Fiscal Year by SFS, BSAO - Budgets and OSC’s Bureau of State Expenditures (OSC – BSE) according to the following …

Accounts Payable Advisory No. 40

… Units must always use the invoice and distribution lines in the Statewide Financial System (SFS) Guidance: Guide to … Charges  has been added, with the following information: In order to account for payments properly, Business Units … use the Invoice and Distribution Lines of the voucher in the SFS. No lines in the Balancing section of the voucher …

XII.5.H Appropriate Payment Amounts – XII. Expenditures

… SECTION OVERVIEW AND POLICIES In accordance with Article 7, Section 109 of the State … documentation to the Office of the State Comptroller in accordance with Section 3 - Record Retention - Accounts … In accordance with Article 7 Section 109 of the State Finance …

V.3.H Category Code – V. Chart of Accounts (COA) Governance

… voucher. When reporting on a Category Code, the user must run the report from the Purchasing module. The Category Code …

XII.6.H Paying an Accidental Death Benefit – XII. Expenditures

… units whose survivors receive full payment pursuant to the Federal Public Safety Officers Benefit Act of 1976 are … accidental death benefit payments provide for the State to pay a death benefit in the amount of $50,000 to an employee’s surviving spouse and/or children. The …

XII.9.C Reissuing or Cancelling a Vendor, Employee Expense, or SSP Check – XII. Expenditures

… return the completed form to the agency with a notarized signature. The agency must return the completed affidavit to …

Housing Trust Fund Corporation – Internal Controls Over and Maximization of Federal Funding for Various Section 8 Housing Programs and the COVID Rent Relief Program (Follow-Up)

… Objective To assess the extent of implementation of the four recommendations … Housing Trust Fund Corporation – Internal Controls Over and Maximization of Federal Funding for Various Section 8 Housing Programs and the COVID Rent Relief Program ( 2022-S-28 ). About the …

State Agencies Bulletin No. 1683

… Purpose To notify agencies of the new Payroll Check Notification Report which shows the status of payroll checks issued out of the Statewide … Immediately Payroll Notification Report The new Payroll Check Notification Report will be available to agency payroll …

XII.6.G Paying Debt Service – XII. Expenditures

… informs Business Units how to process vouchers for Debt Service payments. The Office of the State Comptroller’s … a Vendor ID to associate with every New York State Debt Service agreement. The Vendor IDs follow the schema … In the actual Vendor ID, X will equal the debt service number assigned to each agreement from the Office of …

Accounts Payable Advisory No. 29

… Operations: Chapter XII, Section 4.B - Certification of Vouchers Chapter XII, Section 4.D - Certification of Internal Controls over the Payment Process Guidance : Title 2, Chapter I, Part 6, Section 6.6 of the New York Codes, Rules and Regulations requires the …